Request for Proposal (RFP): Bamboo Video Production

Terms of Reference (TOR)

for

Video Production

1. Background

Habitat for Humanity International Nepal is an international non-governmental organization that is driven by the vision that everyone deserves a decent place to live. In Nepal, it addresses housing needs of low-income families through our partnership with homeowners, duty bearers, civil society, financial institutions, academia and relevant stakeholders. The organization serves people, families and communities that are at the bottom of the pyramid, by promoting greener, affordable and disaster resilient solutions and technologies for safe housing construction, advocating for land tenure security and joint land titles, and empowering communities at the risk of climate related disasters to apply local knowledge and practices for nature-based solutions. Through decent and adequate housing, it supports families to build strength, stability, and self-reliance. 

Based on our analysis of the context in Nepal, we pay particular attention to gender equity and social inclusion in all our work. Responding to the root causes of inequity in the housing ecosystem, Habitat Nepal aims to support people – especially women - to thrive through housing by applying a people-centered approach i.e., putting people and their capabilities, vulnerabilities, voices and influence at the center of our work.

Globally ‘Build and Influence’ represents the evolution of Habitat’s strategic intent: to respond to the immediate challenges faced by billions of people across the globe in accessing adequate and affordable housing, while working to change the systems that allow the housing deficit to persist and grow. This is therefore merely not just measured through the number of homes we are able to build annually, but rather on transforming and expanding our work through effective collaboration and partnerships with homeowners, local NGO partners, public actors, and civil society. Our impacts are drawn through the changes we can realize across the broader spectrum of community social, economic and cultural well-being; women agency and leadership; better health and education; decent jobs and overall

Through this assignment, Habitat Nepal is seeking a media company to produce video(s) about the uses of bamboo in the construction of safe and durable housing in Nepal. Habitat Nepal is committed to promoting bamboo as a locally sourced, sustainable, and climate-resilient building material that can transform the way communities think about housing. Although bamboo has long been labeled the “poor man’s timber,” modern construction innovations like Cement Bamboo Frame Technology, or CBFT, have proven that bamboo can offer durable, safe, and low-maintenance housing solutions. Especially in districts like Jhapa, Udayapur, and Siraha, where bamboo is abundant, bamboo homes can provide an all-weather, climate-resilient alternative that challenges old perceptions and delivers lasting value for homeowners. This video aims to elevate bamboo’s image and make it an aspirational, smart choice for families ready to invest in a home that is both beautiful and resilient.

The video will serve as a promotional and educational tool designed specifically for potential end users: families in bamboo-rich areas who have the financial means to build but may not yet see bamboo as their material of choice. By showcasing success stories, the advantages of CBFT, and the aesthetic and practical benefits of bamboo homes, the video will help reposition bamboo as a material of pride and strength. The final product will be distributed across Habitat Nepal’s and its partners’ digital platforms, maximizing reach and engagement with the target audience and inspiring families to view bamboo not just as a traditional material, but as the future of safe, sustainable housing.

2. Scope of assignment 

The media company or consultant will be responsible for: 

• Concept development and creative direction
• Scriptwriting and storyboarding
• Filming on location (Eastern Nepal: Jhapa, Udayapur, and Siraha)
• Coordinating interviews (supported by Habitat Nepal)
• Video editing, sound mixing, and color correction 
• Delivery of final products in multiple formats (HD, social media cuts, subtitles, etc.)
• Three rounds of revisions

3. Timeline:

4. Deliverables: 

The media company or consultant will be expected to deliver the following: 

• Full-length videos (3 to 5 minutes)
• Three short narrative cuts (30 to 60 seconds) for social media 
• Raw footage and project files

5. Requirements:

Media companies or consultants may apply with the following documents:

• Company profile and relevant experience
• Portfolio or links to past video projects (especially related to non-profits, social impact, or similar themes)
• Proposed creative approach or initial ideas
• Detailed budget estimate
• CV of the individuals/team members who will be involved during the process, including three contactable references, past clients you carried out such assignment in the last two years
• Timeline and workplan
• References from past clients (if available)
• A copy of company registration certificate
• A copy of VAT registration certificate
• A copy of tax clearance certificate of most recent fiscal year
• Signed and stamped copy of financial proposal in a separate file with details of all relevant costs including but not limited to fees, travel, transport, accommodation and all applicable taxes.
• As required by Habitat Nepal’s Safeguarding Standards, all individuals involved in this assignment need to submit criminal background check (Police Report) to be eligible for assignments.

6. Budget

Please provide a detailed budget estimate, including:

• Pre-production
• Production (filming, travel, logistics)
• Post-production (editing, sound, subtitles)
• Any additional costs or contingencies

7. Proposal Evaluation Criteria and Process 

There will be 70% weightage for the technical proposal and 30% for the financial proposal. The first technical proposal will be evaluation giving score on predetermined criteria. The proposal securing 45 score or above out of 70 will be considered for financial proposal evaluation. Finally, the sum of both proposals secured score will determine the winning proposal.

8. Queries on TOR

In case of any confusion or clarification in this TOR, the firm can send their issues at info@habitatnepal.org or call at 01-5421182, 5454976.

9. Ownership and rights:

All deliverables produced under this assignment will be the sole property of Habitat Nepal. The media company or consultant will not be allowed to use, reproduce, or distribute the images without prior written consent from Habitat Nepal.

10. Active Support of Habitat Values 

1. Humility – We are part of something bigger than ourselves.  
2. Courage – We do what’s right, even when it is difficult or unpopular.  
3. Accountability – We take personal responsibility for HFHI’s mission.

11. Ethical Protocols 

In accordance with its foundational mission principles, HFHI is committed to the highest ethical standards and opposes all forms of discrimination, exploitation, and abuse. We intend to create and maintain a work and living environment that is safe, productive, and respectful for our colleagues and for all we serve.

We require that all staff and representatives (consultants, contractors, vendors/suppliers, interns, volunteers, agents, and implementing partner organizations) take seriously their ethical responsibilities to Safeguarding (Child Protection, Prevention of Sexual Exploitation Harassment, and Abuse) our intended beneficiaries, their communities (especially children), and all those with whom we work.

Abiding with the organization, the consultancy service has responsibilities to maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of HFHI’s code of conduct.

Throughout the assignment engagements, the consultants are expected to adhere to HFHI’s code of conduct including the safeguarding policy ensuring that all measures are taken to protect the rights, safety, and welfare of the individuals and communities involved.

The consultant/s should guarantee that the analysis is technically accurate and reliable and is conducted in a transparent and impartial manner. All products resulting from this analysis will be owned by Habitat Nepal. The consultant will not be allowed, without prior authorization in writing, to present any of the results or use any product resulting from the analysis as his or her own or for private publication purposes.

12. To apply

Interested firms/companies should submit their Technical and Financial Proposal including testimonials/certificates to procurement@habitatnepal.org. Please write “Bamboo: Video Production” in the subject line of the email and submit the proposal no later than 14 May 2025.

Only shortlisted applicants will be contacted.