Project Assistant

Vacancy Notice No: SVN#NP/04/19

Open to Internal and External Candidates

Position Title: Project Assistant

Duty Station: Kathmandu, Nepal

Classification: General Service Staff, Ungraded

Type of Appointment: Special Short Term Ungraded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: December 16, 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: 

Under the overall guidance of the Chief of Mission and the direct supervision of the National Program Officer, the Project Assistant is tasked to provide day to day support to the Provincial Focal Point/s (PFPs) in implementing and coordinating activities of the project ‘Promoting Action for Disaster Risk Governance and Working to Achieve Preparedness for Risk Reduction through Technical Assistance in Nepal – PARIWARTAN’, at the provincial level. Most importantly, proposed candidate will assist the PFPs in rolling out provincial Training of Trainers (ToTs) as well as larger roll out of DRM trainings at the local levels conducted by selected implementing partner. 

The objective of the project is to contribute to improved Federal, Provincial and Municipal DRRM legislative regulatory framework that facilitates timely and comprehensive disaster risk management with strengthened capacity to develop resilient community. In order to contribute to the aforementioned objective, the prospective Project Assistant will have following responsibilities and accountabilities;

Core Functions / Responsibilities: 

1. Assist the Provincial Focal Point/s in carrying day to day activities at the provincial level mainly with regards to admin and logistics arrangements.
2. Provide required support in conducting provincial training of trainers (ToT) and subsequent local level trainings at all 753 municipalities by coordinating with focal person on necessary arrangement mainly with training requirements. 
3. Liaise in between project team and Provincial Focal Point/s regarding any administrative or logistics issues. 
4. Support in the smooth implementation and organization of the project activities both at the federal and provincial level and seek support from IOM procurement and administrative colleagues if required.  
5. Assist in the monitoring of the activities carried out by implementing partners at the local level. Ensure necessary procedures such as administrative and logistics process are followed before the organization of program activities by IPs. 
6. Support in the regular reporting and follow up with the implementing partner/s and local governments and report back to project team at Kathmandu on the progress made.
7. Perform other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Development Studies/Management or related field with 2 years of relevant work experience.

         OR

• High School Degree in above field with 4 years of relevant work experience.

Experience 

• Past experience in relation to administrative and logistics management; 
• Ability to use own initiative and work under pressure with minimum supervision;
• Excellent computer skills - Word, Excel, Access & Internet; 
• Strong interpersonal and communication skills;
• Nepali typing skill and ability to translate document from English to Nepali and vice-versa will be an advantage;
• Strong attention to detail and ability to organize;
• Self-motivated and objective driven.

Languages

Fluency in English, Nepali is required. 

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – Proactively develops new ways to resolve problems
• Leadership and Negotiation – Convinces others to share resourcesô€‚ƒ Presents goals as shared interests
• Performance Management – Provides constructive feedback to colleagues Provides fair, accurate, timely, and constructive staff evaluations 
• Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans
• Professionalism -  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

Appointment will be subject to certification that the candidate is medically fit for appointment. Only Nepali Nationals will be considered for this position.

How to apply:

Interested Candidates are requested to submit their application indicating clearly the position applied, VN number and CV with three references to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Baluwatar, Kathmandu or email to iomnepaljobs@iom.int by 16 December 2019. Only short listed candidates will be called for interview.