Mechanical Transport Detail Clerk

Mechanical Transport Detail Clerk E2 (Internal & External)

British Gurkhas Nepal (BGN), UK Ministry of Defence

Apply before: 26 June 2025

Ref No: 106; Issued date: 12 June 2025

Contents:

Location

About the job

Benefits

Things you need to know

Apply and further information

Location:

HQ British Gurkhas Nepal (BGN)

British Gurkhas Nepal (Kathmandu)

Nepal

No. of Vacancy: 1

About the job:

Introduction:

The primary objective of Mechanical Transport (MT) Detail Clerk is to provide admin and clerical support to the MT department. He is responsible for arranging transportation and delegating duties and tasks to drivers in order to support BGN to achieve its mission in accordance with relevant legislation and policy. The MT Details Clerk is also responsible for assisting serving members complete vehicle registration, renew vehicle documents and apply for Nepalese driving licence in the absence of MT Chief Clerk. Additionally, maintaining BGN’s relation with stakeholders i.e. Metropolitan traffic Office and civilian transport agencies.

In BGN, our civilian staff underpin and facilitate our ability to recruit Gurkhas into the British Army.  In BGN, we believe your unique experiences, view and understanding of the world provide a vital perspective and contribution to our work.

We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels. As an equal opportunities employer we hire, train, and promote people based on merit and inspire to create an inclusive workplace free of discrimination.

All job adverts in BGN are subject to fair and open competition.

This position is advertised at 37 hours per week.

Job description:

• MT Detail Clerk is responsible for the planning and delegation of duties to drivers for daily details/tasks of vehicle movement.
• Driving is to be done only when it is authorised to do so, sound understanding of, and compliance with Road Transport Movement Regulation - JSP 800 Vol 5 is required (MoD Regulation) on duty hour.
• Record drivers’ daily Driving Hours and ensure compliance with working and drivers hours limitations.
• Closely monitor and maintain attendance, daily working hours & overtime record of drivers.
• Ensure drivers follow Vehicle Fault reporting procedure, and provide training as required.
• Check for serviceability of vehicles before any transport details are carried out.
• Recording and archiving of Duty and Recreational Transport Requests, Form Mechanical Transport (FMT 1000).
• Must be familiar with all traffic regulations, Road Traffic Accident (RTA)/Breakdown procedure and documentation.
• Assist Serving members for registration, renewals of vehicles and application for the Nepali driving licence in the absence of MT Chief Clerk.
• Authorise all (Authority to use document) ATUDs (FMT 1001A) of each driving detail.
• General understanding of Joint Asset Management and Engineering Solution (JAMES).

What you will be doing

Responsibilities:

• Responsible for keeping the record of Daily vehicle and Driver sheet (FMT 1002)
• Responsible for updating F/MT 1002B – Daily Vehicle Availability Sheet in daily basis.
• Responsible for obtaining Driver Hours from the entire drivers on a weekly basis, ensuring compliance with Drivers Hours and Working Hours limits.
• Responsible for closing vehicle/equipment monthly fuel and mileage records and sending the documents/ records to Assistant Mechanical Transport Officer (AMTO/ Warrant Officer Equipment Support (WO ES)/MTO accordingly.
• Responsible for cleanliness of the vehicle – preparing it for formal inspection as directed by Assistant Mechanical Transport Officer (AMTO).
• Responsible for ensuring drivers are in possession of all required driver and vehicle documents i.e. driving licence/FMT 600 and signed FMT 1001A.
• Responsible for daily office management in the absence of Assistant Mechanical Transport Officer (AMTO).
• Conduct all details and task as per JSP 800 and JAMES.

You will be an individual with energy, enthusiasm and experience who will relish the opportunity of working in BGN and thrive in a challenging environment. MT detail clerk follows the instruction given by the Line Manager adhere to Job Description for guidance and contribute diligently towards the team. Must be able to demonstrate the Behaviours which is available as a link below.

Success Profiles  (click here to learn about Behaviours required for this job)

You must have:

• Excellent written and spoken English and Nepali language skills.
• Excellent IT knowledge using MS Office tools (Including Outlook, Excel & Word)
• Basic MT knowledge (Level 1, Level 2 jobs, Fault reporting procedure, transportation booking procedure)
• Basic knowledge of vehicle mechanical system.
• You will be assessed on your English language skills, IT knowledge, and basic knowledge of Vehicle mechanical system through a Practical Assessment to qualify for interviews during the sifting and selection process.
• College level education/qualification (min SEE) is essential for this position.
• Current and competent: Nepali driving licence categories of A, B, G and F.
• Minimum 3 years' experience in a reputable organisation with the above-mentioned skills, knowledge and expertise.

Behaviours:

We'll assess you against these behaviours during the selection process: Click this link: Success Profiles

• Changing and Improving
• Communicating and Influencing
• Working Together
• Delivering at Pace

Benefits & Working Environment:

• Salary 69,207.00 NPR per month (Permanent).
• Gratuity after completing 3 years’ service.
• Dashain Bonus & Retirement Funds (EPF & CIT).
• Annual leave 25 days and public holidays 10 days.
• 100% reimbursement of medical expenses for Job Holder and limited reimbursement for immediate dependents (spouse and children).
• Child allowance of NPR 3,000.00 per child up to 18 years.
• Please be advised that the Department is conducting a review of all terms and conditions and pay-related allowances which could impact on those allowances that the post currently being advertised attracts.

Things you need to know:

Security:

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is a Govt of Nepal Police Report for employment in Nepal.

Selection process details:

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

We will assess you against these behaviours during the selection process:

• Success Profiles (please ensure you have read this and are well conversant to the behaviours asked for)

You will be assessed on your English language skills, IT knowledge, and basic knowledge of Vehicle mechanical system through a Practical Assessment to qualify for interviews during the sifting and selection process.

Candidates will be required to provide Prior Employment details to include job history; qualification details and previous skills and experience using the BGN Application Form ONLY. NO CV’s to be attached.

Candidates will be required to provide a statement of suitability of no more than 400 words. Please provide experience relevant to the role.

Nationality requirements:

Open to Nepali nationals only.

Apply and further information:

• Please use this Application  Form.
• Please include “Job Advert 106” in your subject line.
• No CV and Certificates to be attached.
• Fully Completed Application Forms are to be emailed to: bgn-hr-groupmailbox@mod.gov.uk
• Incomplete Application Forms will not be looked at.
• Selection will take place in the month of the July 2025.

Applicants who influence or manipulate the selection/recruitment process in any form/way will be disqualified for this job and future employment with BGN.

Contact point for applicants:

Email: bgn-hr-groupmailbox@mod.gov.uk