Finance and Admin Officer

Terms of Reference

Post Title: Finance and Admin Officer

Contract Period: One year (1st August 2025-30th July 2026)

Contract type: Fixed term (with possibility of extension) and 3 initial months as probation period

Hiring Process: Rolling Basis

About Doctors for Sexual and Reproductive Justice (SRJ Docs)

Doctors for Sexual and Reproductive Justice (SRJ Docs) is a non-profit organization forming a network of committed healthcare providers in Nepal working to ensure every individual has access to safe, respectful, and stigma-free sexual and reproductive health services, including safe abortion service and care.

Roles and responsibilities

• Ensure accurate and timely recording of all financial transactions related to both core operations and individual projects of SRJ Docs, maintaining complete supporting documentation and adhering to internal financial protocols and donor-specific requirements.
• Utilize appropriate accounting software or donor-mandated systems to manage financial records, regularly updating entries, ledgers, and balances to reflect current financial status.
• Monitor all bank accounts of SRJ Docs, preparing regular bank reconciliation statements to ensure alignment between bank and organizational records.
• Process payroll for all staff members based on verified timesheets and attendance records, ensuring accuracy in compensation disbursement across core and project teams.
• Oversee compliance with tax regulations, including the calculation, deduction, and payment of TDS, and ensure timely filing of electronic TDS returns and other statutory submissions.
• Generate donor-specific and internal financial reports on a quarterly, biannual, and annual basis, ensuring clarity, accuracy, and alignment with reporting schedules.
• Collaborate with external and internal auditors by organizing and providing necessary financial records, facilitating timely completion of both statutory and donor-mandated audits.
• Provide periodic updates to the Executive Director, Program Officers, and President on the financial health of both unrestricted and project-specific funds, offering insights for strategic planning and decision-making.
• Support broader finance and operations functions of the organization as needed, contributing to smooth organizational management in coordination with the Executive Director.

Requirements

• Bachelor’s degree in management or business studies with specialization in finance
• Priority will be given to young people (18-30 years)
• At least 2 years of progressive experience in finance and admin of development sector
• Excellent computer skills including MS excel and accounting software
• Good communication skills both verbal and written.
• Detailed oriented and able to work independently.
• Ability to understand and explain financial and administrative policies and procedures.

Remuneration

The Finance and Admin Officer will be provided basic salary of NPR 30,000 per month with additional benefits as per organizational policy.

Application process

To apply, submit a CV and letter of interest (only 1 page) to mail.srjdocs@gmail.com clearly mentioning the subject line “Application for Finance and Admin Officer”.

Application will be reviewed on a rolling basis. Only short-listed candidates will be contacted.