Admin & Finance Officer

Vacancy Notice

Consortium of Organizations Working for Child Participation (CONSORTIUM-Nepal) is a leading network working in the area of Child Participation for more than 2 decades adopting different strategies to meet its ultimate goal of promoting child participation in Nepal. Consortium-Nepal invites application from eligible candidates for the position below:

ROLE PURPOSE 

The Admin & Finance officer will execute all day-to-day finance, administration, procurement functional responsibility for accounting, payroll, procurement, administrations and grants administration. 

Responsibilities also include ensure accuracy of financial reports; proper maintenance of accounting records; accurate processing of financial transactions; and administration of a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the organization’s reported financial results, and ensure that reported results comply with the accounting system.

ACCOUNTABILITIES

FINANCIAL MANAGEMENT

• Day to day update Financial activities. (i.e., Vouching with supporting, handling petty cash as per organization policy, updating records, Maintain Ledgers, verify stationery stock account and other books of accounts regularly.)
• Prepare day to day journal voucher and maintain transaction ledger and their reconciliation.
• Review and check all the financial documents, invoice, agreement and other supporting document to ensure it is compliance with organizational policy as well as donor compliance.
• Payment of staff salaries ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities on time.
• Prepare financial report as per donor standard on periodic basis.
• Prepare minutes and other correspondences related to the procurement and staffs’ meetings. 
• Monitor budget and shared the relevant information to the program coordinator and Treasurer in timely manner.
• Prepare and submit monthly TDS, E-TDS and report to Inland Revenue Office on timely manner. 
• Support project coordinators/ documentation officer to prepare budget and budge revision.
• Perform month-end closing procedures, including overhead allocations, account reconciliations, and updating schedules.
• Manage bank accounts (record receipts and payments, keep and carry out monthly bank reconciliations)
• Conduct and schedule internal and external audit. 
• Execute proper accounting and administration principles and documentation practices as per statutory compliances.
• Provide necessary solution and justification to any management concerns raised by donor or management related to financial management. 
• Ensure effective documentation (soft copy and hard copy both) including record of partnership agreement, approved budgets email communication, meeting minutes, financial/audit reports and procurement.
• Any other task as assigned by supervisor relevant to reasonable level of work balance.  

ADMINISTRATION: 

• Manage and safeguard staff leave records, daily attendance sheet, timesheet, contracts, personal files and other official records. 
• Ensure the bills related with utilities (Electricity and water) supplies are cleared in time.
• Arrange logistics support for seminar, training and field missions.
• Provide necessary logistics arrangements (purchase of supplies, air tickets, vehicle hire, hotel services, meeting arrangements, etc.)
• Maintain updated inventory records, also ensure all assets and office equipment are in good working conditions. Carry necessary and periodic maintenance works in timely manner.

RELATIONSHIP AND EXTERNAL CONTACTS

• Maintain glorious and healthy relation within team, development partners and external parties.
• Establish and maintain effective working relationships with internal and external contacts.
• Ensure that the relationship between the various key stakeholders are positive and constructive.
• Represent organization at appropriate conferences, seminars and other events.
• Act as focal communication point for administration and finance related expense settlement and payment for internal and external contacts.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

• Education - Bachelor's degree in Management or equivalent qualification.
• Experience - Minimum 3 years of working experience in development organization in Admin/Finance role.
• Knowledge and skills:
  • Practical knowledge of office management including Admin and Finance Tasks
  • Competency in the use of Microsoft word, Excel, PowerPoint, e-mail and Internet
  • Flexibility. Motivation, Honest, Reliable and Cultural awareness.
  • Ability to work in demanding situations and sometimes under pressure.
  • Ability to work in an organized systematic manner
• Language – English and Nepali

Other tasks may be assigned as necessary according to organizational needs.

Salary Benefits:

As per the organization's rule/policy

Our values and commitment to safeguarding

Consortium-Nepal is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children and young people with whom Consortium-Nepal engages. Consortium-Nepal expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. 

Applying procedure:

The deadline for the submission of the application is 5:00 PM COB, August 20, 2024. Applications must be submitted to the following email address: vacancy.consortium@gmail.com

Please include a cover letter, CV and expected salary on the cover letter. We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply. Only shortlisted candidates will be contacted further.