Senior Admin and Finance Coordinator

Senior Admin and Finance Coordinator – Job Description

Position Overview

The Senior Admin and Finance Coordinator is a key leadership role responsible for ensuring the financial health, administrative efficiency, and organizational compliance of SDA. Acting as the bridge between management and the Executive Board, the role provides timely insights, supports policy development, and ensures smooth operations across finance, HR, administration, procurement, logistics, and risk management. This role demands strong governance, transparency, and collaboration to drive impact.

Vacancy Closing Date: October 7, 2026

Employment Period: One year, extendable

Key Responsibilities

1. Finance

• Lead financial planning, control, and reporting, including preparation of budgets, balance sheets, and income statements for the Executive Committee and donors.
• Manage transactions: process payments, requisitions, and project activity expenses with proper documentation and approvals.
• Oversee petty cash management, ensuring timely replenishment when balances reach NRs. 10,000.
• Maintain systematic online payments (CPAY) in line with EC guidelines.
• Handle banking operations, cash flow, and monthly reconciliations.
• Prepare for internal/external audits and ensure compliance with tax laws, NGO regulations, and donor standards.
• Safeguard financial records through journal vouchers and regular database backups.

2. Administration

• Oversee office and facility management, ensuring smooth operations and upkeep of assets.
• Maintain the Fixed Assets Register (FAR), including coding and depreciation schedules.
• Manage insurance policies and ensure timely renewal of organizational registrations and statutory obligations.
• Act as the liaison with banks, tax authorities, and government agencies for compliance matters.

3. Human Resources

• Maintain secure personnel files and staff records for annual verification.
• Administer payroll and employee benefits.
• Implement performance appraisal systems and support staff capacity development.
• Ensure HR policies are consistently applied and updated in line with legal standards.

4. Procurement

• Oversee procurement systems to ensure transparency and cost-effectiveness.
• Enforce SDA protocols: purchase requests, quotations, comparative sheets, purchase orders, and goods receipt notes.
• Ensure all procurement activities remain within SDA’s threshold limits.

5. Logistics

• Coordinate supply chain operations to ensure timely delivery of goods and services.
• Manage inventory and maintain accurate stock registers.
• Support field operations through travel and vehicle management.

6. Security and Risk Management

• Identify and mitigate organizational, financial, and operational risks through internal controls.
• Ensure data security with consistent backups.
• Conduct monthly field visits (minimum 5 days) to monitor project implementation and oversee financial and stock status.

7. Other Duties

• The SAFO may perform additional tasks as assigned by the Executive committee board member and or General manager in line with organizational priorities.
• Reports directly to - General Manager

HOW TO APPLY:

Interested Candidates, please send your CV to hr@sdanepal.org

Contact Number: 015230003

Please answer the following questions and submit your responses along with the application documents. Applications without responses to these questions won’t be accepted.

1. Have you ever been involved in any incidents of sexual harassment or sexual exploitation and abuse?
2. Have you ever been imposed disciplinary measures, including dismissal or separation from service, on the grounds of misconduct including embezzlement?
3. Have you ever been arrested, indicted, or summoned to court as a defendant in a criminal proceeding, or convicted, fined, or imprisoned for the violation of any law (excluding minor traffic violations)?
4. Have you ever separated from service on the ground of unsatisfactory performance from any NGOs, INGOs or Organization?
5. What do you know about safeguarding?
6. Have you ever received any safeguarding training?

Note: SDA adopts a fair, transparent, and competency-based selection process. Only shortlisted candidates will be contacted. Any attempt at unfairly influencing the selection process will result in the candidate’s disqualification.