Request For Quotation (RFQ) - Office Space

Introduction of UWS

UWS is an international nonprofit working to end education poverty. With a historical reach of working with 75,000 children in 320 communities, UWS today educates 25,000 children in 180 schools and is scaling our impact through bold partnerships with governments to strengthen public education systems.

We are entering a bold new chapter in our mission to end education poverty one where powerful, authentic storytelling plays a central role in driving global engagement and lasting impact.

Details:

UWS seeks competitive bids from potential firms/individuals for providing quotes.

Key Requirement

• Minimum Space Required: 4,000 sq. ft. excluding parking and office space
• Ideal Space for Comfort & Future Expansion: 4,500 – 5,000 sq. ft.
• Location: Naxal, Lazimpat, Baluwatar, and Maharjgunj. The property should be easily accessible, situated along a wide road, and well-connected to public transportation networks.
• Workspaces: Sufficient office space to accommodate 40 - 45 employees (10 – 12 rooms)
• Meeting Halls: 1 large meeting hall with a seating capacity of 25 to 30 people; 1 small meeting room with a seating capacity of 10 to 12 people; and 2 rooms for virtual meetings.
• Common Areas: Adequate space for reception, waiting area, multifunctional copiers, and general movement.
• Washrooms: 3 to 4 washrooms (separate facilities for male and female employees, accessible washrooms)
• Storage Space: 1 – 2 rooms for storing office supplies, inventories, and other items
• Kitchen: 1
• Parking: Space for parking 8-10 four-wheelers and 15-20 two-wheelers.
• Facilities: Provision for continuous water supply, electricity (3-phase connection preferred), telephone wiring.
• Accessibility: Accessible for people with disabilities, or have the have the possibility of modification to ensure accessibility
• Compliance: Adherence with local building codes, and other legal requirements.
• Others: Proper ventilation and natural lighting; good mobile networks (particularly,for Nepal Telecom).

Timeframe and duration

The lease contract will be for an initial period of five (5) years, with the possibility of extension based on mutual agreement between both parties.

The tentative plan for shifting is August 2025.

Evaluation criteria:

• Area & Layout: Total available space, room configuration, and suitability of the spacefor a given team size and other requirements.
• Location and Accessibility: Suitability of location, access to transportation,compliance with accessibility requirements.
• Flexibility for Expansion & Modifications: Possibility for future expansion, reconfiguration, and adaptability of the space.
• Availability of parking and other required facilities
• Financial compatibility

Selection process

• The request for quotation (RFQ) will be processed on a rolling basis and will remain open until we find suitable space.
• Agents/broker companies are expected to evaluate office spaces based on the specified requirements, recommend suitable properties, facilitate site visits, and assist in lease agreement negotiations.
• Agents/brokers should clearly mention their charges in the quotes along with offered rate. However, the final contract will be done with house owner.

Submission and Requirement

• All queries and quotation should be submitted via email to info.nepal@uwsglobal.net
• The request for quotation (RFQ) will be processed on a rolling basis and will remain open until 5th August 2025.
• Applications submitted after the specified deadline or without fulfilling the application process outlined in the Terms of Reference (ToR) will be deemed invalid for the bidding process and categorized as disqualified bids.
• Only short-listed Consultant/firms will be notified for the further assessment process. UWS reserves the right to accept or reject any or all application without giving any reason whatsoever. Attempt to influence by any means during the selection process will lead to disqualification.