Construction Coordinator

Job Description

Job Title: Construction Coordinator

Department: Programmes Department

Location: UWS Nepal Office, Kathmandu (with 30% travel to project sites)

Reports To: Programme Manager

Contract Type: Full-time

Role Summary

The Construction Coordinator supports the Programme Manager in the planning, coordination,  and day-to-day monitoring of UWS Nepal's school construction and infrastructure projects. The role focuses on on-the-ground site coordination, scheduling support, documentation, and quality and safety monitoring, ensuring construction activities progress smoothly, safely, and in line with approved plans, designs, and timelines. The position requires strong organisational and communication skills, working knowledge of construction processes, and the ability to coordinate effectively with engineers, contractors, government authorities, communities, and other stakeholders. The Construction Coordinator maintains accurate site records, tracks project progress, and provides timely updates to the Programme Manager to support informed decision-making.

Key Responsibilities:

Construction Project Coordination & Scheduling — 30%

• Coordinate day-to-day construction activities across assigned project sites in line with approved designs, work plans, and schedules.

• Support the Senior Construction Manager in developing and updating project work plans, construction schedules, and activity trackers.

• Coordinate procurement requests, material deliveries, and site logistics with the procurement/admin team, suppliers, and contractors.

• Assist in reviewing construction drawings, Bills of Quantities (BoQs), cost estimates, and material specifications for accuracy before implementation.

• Track daily and weekly progress against schedules, and flag delays, resource gaps, or bottlenecks to the Senior Construction Manager.

Site Monitoring, Quality & Safety Support — 30%

• Conduct regular site visits to monitor progress, workmanship, and adherence to approved designs and technical standards.

• Support quality checks at key construction stages site preparation, foundation, masonry, roofing, and finishing and document findings.

• Monitor site-level compliance with the Nepal National Building Code, safety protocols, and organisational policies.

• Monitor the usage, storage, and security of construction materials and equipment at work sites.

• Identify and report site-level issues, risks, and variations promptly, and support the Senior Construction Manager in implementing corrective actions.

Stakeholder & Community Coordination — 20%

• Serve as the day-to-day point of contact between UWS Nepal, contractors, sub-engineers, and local site supervisors.

• Support coordination with ward offices, municipalities, and local government authorities for permits, inspections, and approvals.

• Coordinate with Local Government, School Management Committees (SMCs), teachers, and community members to facilitate smooth, inclusive, and conflict-free implementation.

• Organise and document site coordination meetings, stakeholder consultations, and technical discussions.

Documentation, Reporting & Financial Tracking — 10%

• Maintain accurate, up-to-date site records, including daily progress reports, site photographs, inspection checklists, and meeting minutes.

• Support tracking of project expenditures, contractor bills, and material invoices, ensuring accuracy and proper documentation.

• Compile and submit timely weekly/monthly progress, technical, and financial reports to theSupervisor.

• Maintain well-organised project files, both physical and digital, for internal reporting and audit purposes.

Team & Administrative Support — 10%

• Provide day-to-day coordination and support to site-level staff, labourers, and subcontractors.

• Lead training, orientation, for construction team including safety briefings for site teams.

• Promote a safety-first culture by ensuring site staff and labourers follow proper safety procedures.

• Perform other duties as assigned by the supervisor.

Required Skills & Qualifications

Education & Experience

• Bachelor's degree in Civil Engineering.

• At least 3-4 years of relevant experience in construction coordination, site supervision, or project support, preferably on infrastructure or school-building projects.

• Prior working experience on education/school construction projects in the not-for-profitsector.

Technical Skills

• Working knowledge of construction processes, materials, and methods, including foundation, masonry, roofing, and finishing works.

• Familiarity with the Nepal National Building Code, construction safety standards, and quality assurance practices.

• Ability to read and interpret construction drawings, BoQs, and technical specifications.

• Basic proficiency in MS Office (Word, Excel) for reporting, tracking, and documentation; familiarity with AutoCAD or similar tools is a plus.

• Understanding of construction budgeting, procurement processes, and basic financial tracking.

Core Competencies & Soft Skills

• Strong organisational skills with the ability to manage multiple sites, tasks, and timelines simultaneously.

• Excellent communication and interpersonal skills to coordinate effectively with contractors, engineers, government officials, and communities.

• Strong attention to detail and accuracy in site monitoring, documentation, and reporting.

• Ability to work independently in the field while maintaining close communication with the Senior Construction Manager.

• Willingness to travel frequently to project sites, including remote locations.

• Commitment to UWS Nepal's mission, values, and child-safeguarding policies.