Office Assistant cum Driver

Vacancy Announcement

Ipas works globally with a vision that every woman and girl has the right and ability to determine her own sexuality and reproductive health. Our programs use a multifaceted approach that addresses reproductive health services, access to services, and the fulfillment of reproductive rights.

As part of the broader reproductive justice movement, Ipas is working to ensure that abortion and contraceptive care are recognized as essential health services and that all people can access them. We seek to expand the availability, quality, and sustainability of abortion and related reproductive health services, as well as improve the enabling environment for these services.

Ipas Nepal’s program interventions prioritize intersectional partnerships that integrate broader gender equality and social justice agendas, including gender-based violence prevention and response, and women-led climate justice initiatives.

Position: Office Assistant cum Driver

Number of Positions: 1 (One)

Duty Station: Kathmandu, Nepal

Position Overview

The Office Assistant cum Driver is primarily responsible for providing efficient administrative and operational support to ensure the smooth functioning of the office. Key duties include handling and delivering documents, assisting with photocopying, filing, record management, office logistics, and other administrative tasks as assigned. In addition, the position is responsible for safely operating Ipas Nepal’s vehicle(s) for official purposes, maintaining vehicle cleanliness, coordinating routine maintenance and servicing, and ensuring the vehicle remains in good working condition at all times. The role contributes to the effective day-to-day operations of the organization through both office support and transportation services.

Key Responsibilities

Admin & Finance Support

• Support photocopying, scanning, binding, and toner/cartridge replacement for printers and photocopiers.
• Provide logistical support during workshops, meetings, and seminars.
• Run official errands to banks, NTC, drinking water offices, tax offices, and other relevant institutions.
• Deliver and collect official documents, letters, parcels, and pouches to and from government offices, partners, donors, and vendors.
• Receive phone calls and relay messages in the absence of the receptionist.
• Support store management, including physical verification, material packing, and timely placement.

Driving Services

• Ensure the vehicle is in good condition through daily checks, including brakes, lights, indicators, radiator, battery, tire pressure, engine oil level, fuel level, and internal/external cleanliness.
• Provide driving services for Ipas staff within the duty station and outside the valley/district/province as required.
• Always ensure cleanliness of vehicles and motorbikes.
• Ensure adequate fuel availability for daily use.
• Use the shortest possible routes and avoid unnecessary mileage and time.
• Provide pick-up and drop-off services for staff and guests as requested.
• Coordinate with the security focal point and traffic control before starting trips, as required.
• Follow traffic rules strictly and adhere to organizational norms and values.
• Follow correct procedures in the event of an accident, immediately inform the supervisor/office, and provide necessary assistance.
• Ensure the availability of toolkits, safety equipment, and first-aid kits in vehicles.
• Follow up on regular servicing and parts replacement at reputable service centers.
• Maintain accurate logbooks for fuel consumption, repairs, maintenance, and parts replacement.
• Record travel details in the Ipas standard travel log after each trip.
• Ensure timely renewal of vehicle and motorbike documents, including blue book, pollution check (green sticker), and other required documents.
• Monitor fuel consumption and mileage accuracy.

Compliance with Organizational Policies and Ethics

• Understand and comply with Human Resources, Procurement, Travel, Finance, and other organizational policies.
• Adhere to the Ipas Code of Business Ethics and Conduct and Safeguarding Policy.
• Ensure compliance with the Prevention of Sexual Exploitation and Abuse (PSEA) policy.
• Contribute to a safe, respectful, and inclusive working environment.
• Uphold Ipas core values: Driven, Principled, Bold, and Interdependent.
• Ensure proper documentation and record-keeping (hard copy and digital platforms such as OneDrive/Luna).

PSEA Compliance

• Read, understand, and sign acknowledgment of compliance with the PSEA policy.
• Support implementation and communication of PSEA commitments in all Ipas-supported programs and events.

Qualifications, Experience, Knowledge, and Skills

• Completion of Basic Level Examination (Grade 8); candidates with SEE/SLC certification will be preferred.
• Valid driving license.
• Minimum of 3–4 years of driving experience.
• Basic knowledge of Microsoft Windows and Microsoft Office applications, including Word, Excel, and Outlook.
• Prior experience working with NGO and I/NGOs preferred.
• Knowledge of vehicle maintenance and ability to perform basic repairs.
• Good knowledge of traffic regulations and highway rules.
• Willingness to travel as required.
• Proven employment record in a similar position.

Qualified women candidates and candidates particularly from disadvantaged and socially excluded/marginalized groups are strongly encouraged to apply.

Application Procedure:

• For the position advertised, interested and eligible candidates are requested to visit the link given below and submit an online application along with an up-to-date curriculum vitae and cover letter.
• Application link: https://ipas.wd5.myworkdayjobs.com/Ipas/job/Nepal-Kathmandu/Office-assistant-cum-Driver_R1460

Application Submission Deadline: 11 November 2026 

Only short-listed candidates will be contacted for further selection process. Telephone inquiries will not be entertained. Canvassing at any stage of the recruitment process shall lead to automatic disqualification and Ipas Nepal reserves the right to the final candidate selection.

Commitment to diversity and social inclusion 

Ipas Nepal is committed to a diverse and inclusive workforce, and we want to achieve this by aligning diversity and inclusion through affirmative actions in our recruitment and selection process. To initiate this positive action, we have a provision for affirmative actions for socially excluded and marginalized groups to make an inclusive workforce that includes the marginalized, disadvantaged, and socially excluded population and women, to bring people from various social backgrounds, gender, caste/ethnicity, cultures, religions, and races to bring gender balance and social inclusion in the workforce composition.