Finance/Procurement Officer

JOB DESCRIPTION of Finance/Procurement Officer

JOB DESCRIPTION

KOSHISH, established in 2008, is a non-governmental organization dedicated to promoting mental health and psychosocial well-being in Nepal. Embracing the spirit of "NOTHING ABOUT US WITHOUT US," KOSHISH advocates for the inclusion and meaningful participation of individuals with mental health issues and psychosocial disabilities. KOSHISH actively engages in community-based mental health programs, awareness campaigns, and advocacy efforts. Our overarching goal is to mainstream mental health within the broader health system and societal domains, such as social protection, education, inclusion, and employment.

Job Summary

The Procurement and Finance Officer will manage and support procurement, finance, payment processing, financial documentation, supplier management, inventory-related documentation and financial reporting for the humanitarian response for CBM Global funded project name “Inclusive Humanitarian Response to the Bhotekoshi Flash Flood 2026 – MHPSS”. The position will ensure timely and cost-reasonable procurement, proper emergency procurement justification and approvals, payment processing with complete supporting documents, accurate expenditure recording and reconciliation, complete audit-ready records, fair supplier selection, timely programme support, and full compliance with KOSHISH and donor requirements

MAJOR DUTIES & RESPONSIBILITIES:

1. Roles and Responsibilities

The officer shall perform, but not be limited to, the following duties and responsibilities. 

• Prepare and implement procurement processes for goods, services and works required by the Nuwakot field office and humanitarian response.
• Receive and review procurement requests from programme and field teams and ensure that requests contain clear specifications, quantities, required delivery dates and appropriate approvals.
• Obtain quotations/RFQs from qualified suppliers in accordance with KOSHISH procurement procedures and applicable emergency procurement provisions.
• Support preparation of RFQs, quotation comparison sheets, bid/quotation analysis, purchase orders, contracts/ service agreements and procurement approval documents.
• Ensure procurement decisions are based on price, quality, availability, delivery capacity and other relevant criteria.
• Maintain an updated supplier/vendor database and conduct supplier due diligence.
• Maintain accurate and up-to-date field-level financial transaction records; review payment requests and supporting documents before processing.
• Prepare payment vouchers, cash/bank documents and maintain records of advances and timely settlements. 
• Assist cashbook maintenance, reconciliations, budget monitoring and field financial updates.
• Support donor financial reporting and maintain complete, organized, audit-ready procurement and financial documentation. 
• Provide rapid emergency procurement support for relief and operational services while ensuring transparent, competitive and justified processes.
• Coordinate inventory and asset documentation including GRNs, delivery notes, stock records and fixed asset register updates. 
• Ensure compliance with KOSHISH policies, donor requirements, approved budgets, anti-corruption policy and internal controls. 
• Coordinate with project teams, Head Office Finance and Administration, suppliers, service providers and local stakeholders. 

2. Qualifications and Experience

The successful candidate should possess the following qualifications, professional experience, and competencies:

Education

• Minimum Bachelor’s degree in finance, Accounting, Business Administration, Management, Procurement, Commerce or a related field.
• Professional accounting/procurement training will be an advantage.

Professional Experience

• Minimum 2 years of relevant experience in procurement, finance, administration, logistics, or a combined procurement and finance position, preferably with an NGO/INGO or development/humanitarian organization.
• Practical experience in procurement processes, including RFQ/quotation collection, quotation comparison, supplier selection, purchase orders, delivery verification and payment documentation.
• Experience in project finance, including payment processing, advance settlement, expenditure tracking, budget monitoring and financial record keeping.
• Experience in humanitarian/emergency or disaster response projects is highly preferred, particularly procurement and financial support for relief operations.
• Experience working with local supplier’s/service providers and field offices is desirable.
• Knowledge of donor compliance, NGO financial procedures, procurement rules and audit documentation will be an advantage.
• Ability to work effectively under tight deadlines, emergency conditions and changing field requirements.

(Note: Only shortlisted candidates will be contacted. Original documents must be presented during the interview or prior to appointment for verification.)

Salary: Negotiable as per competence and experience.

Applying Procedure:

Interested candidates are requested to fill the application form-  Click Here

We will be reviewing the applications on a Rolling Basis, however the last date to submit your application is 16th September 2026.

Note:

Eligible candidates with disabilities, women and from the local area are encouraged to apply. We are committed to ensuring the safety, dignity, and well-being of all individuals and maintains zero tolerance for sexual exploitation, abuse, harassment, or any other form of harm. All shortlisted candidates will be required to comply with KOSHISH’s Safeguarding Policy and Code of Conduct and will undergo appropriate safeguarding checks KOSHISH reserves the right to accept or reject any or all applications without assigning any reason.