Finance Officer

POSITION DETAILS

Position Title:  Finance Officer (national position)

Location:  Kathmandu, Nepal, with travel to districts

Department:  Finance

Reports to:  Finance and Administration Manager (FAM)

POSITION SUMMARY

Position Purpose:

The Finance Officer will work with the Finance and Administration Manager ensuring compliances of local laws, policies and procedures in accordance with Winrock International and USAID.

Position Overview:

The Finance Officer will ensure accounting, expenses, reporting, payroll, reconciliation, forecast, taxation, file management, auditing etc.

POSITION RESPONSIBILITIES

Major Responsibilities

• Assist in implementing and maintaining in-country policies, procedures, forms, and record maintenance systems that adhere to Winrock International and USAID standards and requirements.
• Accounts Payable: Assist the Finance & Administration Manager (FAM) to generate, record, execute and reconcile payments through all stages, generation of check and wire requests, data input into QuickBooks, and bank statement reconciliation.
• Accounts Receivable: Assist FAM to develop monthly projections for cash flow needs and prepare request to Winrock; follow through receipt of funds and bank reconciliations.
• Expense Reporting: Review all expense receipts for accuracy, relevance, and legitimacy; create prescribed monthly expense reports for Winrock HQ.
• Payroll: Review staff timesheets for proper signatures and allocation information. Calculate, execute and record all salaries and accrual/use of fringe, including monthly amounts, bonus, gratuity, etc. in compliance with signed Employee Agreements. Maintain all records in accordance with Winrock, USAID and Nepali requirements.
• Bank Reconciliations: Prepare Bank reconcile of all banks accounts and petty cash no less than monthly and report any discrepancies to FAM
• USAID fiscal requirements: Assist in the preparation of USAID-requested projections, estimates, VAT tax forms, budget modification requests, etc. on routine schedule and as requested by FAM.
• Records Retention: Organize and maintain all records and files in accordance with general audit standards (GAAP) and USAID requirements.
• Audit: Prepare all accounting records in accordance with audit standards (USAID and local), and oversee on-site work with auditors, as appropriate.
• Ad hoc reporting: Prepare documents, ad hoc reports and analysis, as requested by FAM.
• Travel: As requested by FAM.
• FOV: Prepare soft copy of the monthly FOV. Ensure all supporting receipts are translated into English and compile and prepare for submission the hard copy of FOV with all necessary documents.
• Prepare the payments, settlement, Receipts and advances vouchers in Quick book ensuring the existing compliances, Local laws and Policy / procedure of Winrock International and USAID.
• Monitor and follow up the Advances and deposits for the timely settlement and recording

Other duties as assigned.

POSITION QUALIFICATIONS

Education:

• Bachelor's degree in Financial Management or related field.

Experience:

• 5 years of professional experience on Financial Management and a minimum of three years’ relevant experience under USAID or other international projects.

Computer/Technical Skills:

• Expertise in Microsoft Word, Excel, PowerPoint, other office packages.
• Strong computer skills, especially with accounting software such as Quickbooks, spreadsheets, and financial analysis.

Communication Skills:

• Strong Coordination and effective communication skills required.

Language:

• Excellent written and oral communication skills in Nepali and English are requiredm.

Required Travel:

• Readiness to travel frequently.

Position-Specific Skills:

• Experience of working in international projects to the highest ethical standards.
• Experience on USAID project is preferred.
• Experience on Quick book.
• Ability to do the best negotiation to fit the organizational objectives.
• Sound knowledge of donor contracts, financial and accounting regulations and procedures.
• Strong recording and documentation skill required.
• Knowledge of and adherence to USAID and Winrock International’s code of ethics, and specifically child safeguarding and trafficking in persons provisions covered in the project agreement.

Physical Demands:

• Office environment with continual sitting, meeting including travels to districts.

Winrock is an equal opportunity employer. We are committed to providing equal employment opportunity for all people and value diversity and inclusiveness. Winrock recruits, employs, trains, promotes, and compensates regardless of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.

At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity, and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity, and transformation.

Winrock knows that its success comes from the hard work and steadfast dedication of its diverse workforce. Winrock remains committed to maintaining diversity, inclusion, and equity across the entire organization.

All employees should adhere to USAID, UK aid and Winrock International’s code of ethics, and specifically child safeguarding and trafficking in persons provisions covered in the project agreement.

To apply, please submit your application by email, referencing in the subject line “Finance Officer” to HamroSammanRecruitment@winrock.org on or before 31 October 2021. Your application must include a cover letter and C.V. Hard copies of applications will not be accepted. Only short-listed candidates will be contacted. No phone calls please.