Finance and Administration Assistant

Vacancy Announcement

Shanti Volunteer Association (SVA) is a non-governmental organization that is dedicated in providing educational support and emergency relief activities located at 277/15 Krishna Dhar Marg Maharajgunj, Ward 3, Kathmandu.

In effort to provide learning opportunities to all children, we are actively engaged in education development projects aiming to build a society in where people can "Live Together and Learn Together" in peace (Shanti), respecting human dignity and diversity.

To this intent, the organization is seeking an efficient, motivated and experienced Nepalese candidate to fill the position of Finance and Administration Assistant (short term period).

1. Position Title: Finance and Administration Assistant

Type: Part Time (9:00 AM – 12:30 PM)

Duty Station: Kathmandu

Contract Period: July 2025 to December 2025

Salary Range: NPR 17,000/-

Report to: Finance and Administration Coordinator

2. Main Duties and Responsibilities:

Financial management and accounting 

• Assist financial work by preparing and filing necessary documents (e.g. vouchers, forms, payment requests, and other supporting documents).
• Prepare payment request according to internal procedures of the organization.
• Process the staff insurance claims and forward the necessary documents to Insurance company.
• Visiting Banks, Tax Offices, CIT, Ward Office, necessary government organization and vendors as per requirement.

Administration management 

• Keep proper record of stock register and fixed assets register with coding. Maintain the office facilities and equipment in good condition. Take care of necessary repair and maintenance. Handling procurement of goods and services for office (office consumption, stationery, toner, etc.)
• Providing logistic support: Airlines ticket, Vehicle Hire, Accommodation and other necessary support.
• Handle visitors and telephone calls. Assist external communication (e.g. sending invitations, distributing greetings cards).
• Support in proper recording and filing of official letters for future reference.
• Undertake any other official duties as assigned by the Finance and Admin Manager and Coordinator.

3. Education & Experience

Education: Completion of secondary level education

Experience: At least six months of experience in finance and admin related work

4. Essential Skills and Competences:

• Fluent in English and Nepali (written and spoken)
• Basic computer skill and proper knowledge of Microsoft package (MS-Word, Excel PowerPoint)
• Good communication and interpersonal skill
• Attention to detail and accuracy 
• Ability to work independently and as part of team
• Must be committed to follow all organization policies.
• Adhere to the organization’s Safeguarding Policy
• Have a valid driver’s license for two-wheeler vehicle and driving experience.

5. Applications

Qualified and interested Applicants need to apply by May 25th, 2025 no later than 17:00 via email hradmin@sva.org.np 

• A cover letter
• Updated CV (indicate your home address and mobile number) 
• Name and contact information of at least two recent references.
• Copy of a valid driver’s license

Please mention the position title: “Application for Finance and Admin Assistant: Part Time” in the subject when sending the email.

Only the short-listed candidates will be contacted. No calls shall be entertained.

Qualified candidates from minorities, indigenous groups, and women and with disabilities are highly encouraged to apply.