Finance and Admin Officer

Under the direct supervision of Team Leader, the position is responsible for overall management of project’s Finance and Administrative matters including logistics and procurement. The position will  be based in Biratnagar and will have below mentioned specific job responsibilities :

1. Finance

• Basic financial transactions & bookkeeping, Voucher raising, and preparing the periodic financial reports in close coordination with Finance Manager.

• S/he will be responsible for addressing day-to-day financial issues, preparing periodic budget forecast, and expenditure analysis as per the requirement of the project.

• S/he will be responsible for the monitoring of financial transactions, budget utilization within FAIRMED and partner organizations.

• Support PNGO staff in the management of project budget and expenditure.

• S/he will guide the project team about the financial regulations of the government, annual budget preparation including tax and audit regulations.

2. Admin

• Prepare procurement plan and ensure all procurement are timely carried out,

• Timely update of inventory records

• Ensure periodic evaluation of suppliers and quality of supplied goods and services,

• Ensure the safety and security of office-related equipment, vehicles, and supplies.

• Ensure proper use of office assets/equipment, vehicles, motorcycles etc.

• Ensure proper servicing, timely renewal of insurance policy and road tax etc.

• Handling of HR related functions at the project level

• Logistic arrangements (ticketing/vehicle hiring, hotel booking, training/workshop venue booking etc.) as per the need of the project.

3. Logistics

The Employee will be responsible for initiating fair and efficient procurement and logistic processes in the organization. S/he is expected to support the existing logistic framework of the organization as well as establish new and effective systems.

Minimum Requirements

• At least bachelor’s degree in business studies/business administration majoring in Accounting/Auditing with at least 3 years of work experience or, master’s degree with 2 years of work experience in finance, admin, and logistics management.

• Prior experience in development projects will be advantageous.

Competencies

• Strong Budget analytical skills

• Commit to basic values and overall objectives of FM.

• Strong interpersonal communication skills.

• Ability and willingness to work with people of different backgrounds.

• Contribute constructively to a working environment based on mutual respect and trust.

• Ability to cope with stress and work under difficult circumstances.

• Having a 2-wheeler driving license is compulsory

: April 28, 2024

Application Submission:  Interested Nepalese candidates are requested to fill up the google form in the link below. 

Form Link:https://docs.google.com/forms/d/e/1FAIpQLScW-vIOpgxlm4D1r6dTYo8Beheu8tAWc6GfDQ_EcMRtEvi63w/viewform?usp=pp_url

Females, candidates from marginalized communities are encouraged to apply. Only shortlisted candidates will be contacted.