Finance and Admin Officer

Re-Vacancy Notice publication for Finance and Admin Officer

8 February 2023

ABOUT US

LIDO-Nepal is a leading non-governmental development and humanitarian organization of Province 5 of Nepal. Established in 2003 in Kapilvastu, LIDO-Nepal has worked in Suspension bridge, Education, Health, WASH and livelihood. Lumbini Integrated Development Organization (LIDO) is a non-governmental, nonprofit-making, social, developmental organization, founded to work for development in and around Kapilvastu district.

Young, energetic, change-seeking and enthusiastic youth came together to build its foundation and worked to establish it as a social development organization in 2060 (B.S.), registering it with District Administration Office under Organization Registration Act 2034, and affiliating LIDO with Social Welfare Council (SWC) in 2060 (BS).

Project Name: Promoting Resilience of Poor and Vulnerable Communities

Funded By: Islamic Relief Nepal

Duty Station: Taulihawa, Kapilvastu District with frequent field visit to project sites Mayadevi and Suddhodhan Municipality 

Contract duration: 12 months (extension based on donor funding &employee performance).

LIDO Nepal hereby invites application, for the below mentioned position

Position: Finance and Admin Officer: (1)

This position will be responsible for overseeing project financial accounting and general office services for a high-quality, results-oriented project. S/he will be responsible for maintaining the program's financial integrity, preparing financial reports efficiently and in accordance with generally accepted accounting principles, local government regulations, LIDO Nepal policies and procedures, and donor requirements. S/he will also be responsible for overseeing, procurement and human resource management aspect of the project staff.

The key responsibilities of the Finance& Admin Officer are as follows

Financial Management (50%)

• This position will be responsible to lead the overall financial related tasks and provide support and supervision to procurement, administration, and human resources management of project.
• Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Prepare vouchers and enter in the books of accounts after obtaining proper approvals.
• Prepare monthly financial report including preparation ofTrial Balance, Budget Vs Actual Reports, Fund accountability statements. 
• Keep track of advance and payables.
• Prepare payroll of staffs on monthly basis and ensure the statuary deduction as per the government policy.
• Ensure that appropriate finance systems are maintained, and all procedures and controls are implemented.
• Support Program Coordinator for periodic budget monitoring and budget revision.
• Systematic numbering and filing all the vouchers with its proper and organized supporting documents.
• Deal with the bank as necessary, including monitoring the balances in the bank; 
• Play lead role for financial discipline, maintaining internal control and mitigate the fraud and corruption.
• Monitor advances/outstanding (taken by staff, consultants and vendors) and do necessary follow up in timely manner for the settlement.
• Support to conduct the internal and external audit.Facilitate management team for the audit management response on the recommendation.
• Provide support to the office in all aspect of financial, administration, procurement, logistic and HR matter, liaise with Funding Agency as necessary and undertake any other duties that may be requested by the Program Coordinator.
• Regularly track the t budget burn rate and report program team if there is any deviations, considering the project work plan. 
• Ensure timely tax deduction with proper TDS rates where applicable.
• Prepare monthly cash and bank reconciliation.
• Carry Field visit and cross check market rates whenever if required.
• Orient project staff on financial requirement & compliance to achieve sound & robust financial management.

Administration (50%)

• Prepare annual procurement plan for goods and services require under the project coordinating Program Coordinator. Prepare vendor roster. Assist procurement committee and ensure standard procurement process is followed.
• Provide logistics support to organize Workshop, seminar and training at RM and district level.
• Engage in procurement of goods, service and works, and ensure laid procurement standard/standard are followed in project procurement.
• Support on hiring new staffs, ensure recruitments take place on time following standard recruitment process of organization.
• Oversee payroll procedures for project staff, administer payroll, and monitor employee time keeping.
• Ensure that all employment contract files are updated in line with the local labor law and organization’s policy and support timely issuing of offer letters and contracts.
• Support to delivery materials procured for the project activity and ensure better preposition of such items at field. 
• Provide support to the project team and ensure proper documentation during distribution of inputs and materials support. 
• Regular field visit to the project areas for monitoring of the project activities and ensure the proper use of project resources in a transparent way. 
• Ensure quality control of materials, services procured under the project and construction related works are in line with the standards. 
• Maintain updated Fixed and Non-Fixed Assets inventory records and ensure timely physical verification of assets
• Provide administrative support to project office.
• Maintain office equipment, materials and properties
• Keep records of the office supplies, materials and equipment

Education  Qualification

• Bachelor’s Degree in business studies/commerce with proven 5 years of relevant experience in NGO field.

Knowledge Skills:

• Demonstrate self-motivation, innovative and creative ideas, and the ability to motivate communities.
• Must be emotionally stable and willing to serve the poor essential and work with the community.
• Good written and oral communication skills in local language and Nepali (proficiency In English is preferred).
• Good computer skills – Excel Spreadsheets, Word, emails and presentations.
• Demonstrate self-motivation, innovative and creative ideas and the ability to motivate communities
• Understand LIDO Nepal and funding agency vision, mission, core values and strategic mandates
• Understand Nepal tax laws and labor law.

Apply: 

Interested candidate who meet the above-mentioned requirement can submit – (a) Cover letter (b) Updated CV with at least two referees at lidokapilvastu@gmail.com Or can drop the hard copy to LIDO Nepal office, Kapilvastu Municipality-2 (Near  Gharelutatha Sana Udhdhog Office) Kapilvastu. The last date of submission will be no later than 5:00 PM, 22 February 2023.

Please mentioned your salary expectation on cover letter. LIDO Nepal shall not entertain any phone inquiries or other such solicitations for this position. Only shortlisted candidates will be contacted for the selection process. LIDO Nepal reserves the right to reject any or all applications.

LIDO Nepal promotes workforce diversity and applies positive discrimination to candidates from discriminated groups (Women, Dalit, Janajati, Muslim, Madhesi/Terai, Tharu and other minority communities).