Admin and Finance Assistant

S.W. Nepal Pvt Ltd

Terms of Reference for Admin and Finance Assistant

Position: Admin and Finance Assistant

Contract type: Full-Time, Long-Term Employment Contract (Minimum 2 year of commitment is required)

Report to: Finance Manager

Department: Admin and Finance Department

Location: Panipokhari, Mahrajgunj, Kathmandu

Salary: SWN salary policy

Expected start date: As soon as possible (expected to join by 1st of September 2025)

Job Purpose:

This is a long-term institutional position and based in Kathmandu office located in Panipokhari/ Maharajgunj area (https://swnepal.com.np/contact-us/). The purpose of the position is to provide overall administrative and finance support to Admin and Finance Department.

The detailed roles and responsibilities are:

A.Administrative Role and Responsibility

1. Maintain general office files and information in a manner that allows easy retrieval.
2. Brief office staff on administrative and financial matters, including field expense documentation
3. Liaise with logistic officer for repair and maintenance of office assets and office premises
4. Provide logistic support and travel arrangement for field staffs
5. Support in office procurement, verification and quality assurance
6. Handle SWN assets management and periodic verification of assets
7. Provide logistic support during office events, trainings and meetings
8. Undertake others administrative and financial tasks as required.

B.Financial Role and Responsibility:

1. Handle day-to-day petty cash (opening, administration and closing)
2. Support in banking transactions (cash withdraw, deposits and other administrative work)
3. Make monthly payment of utilities
4. Collect and check the accuracy of supporting documents, and bills from suppliers before releasing payment

Qualifications and experience

• Master’s degree, administration, accounting or relevant field.
• Able to apply analytical and innovative tools successfully to produce creative and valuable solutions.
• Excellent interpersonal, communication, analytical skills and digital savvy
• Ability to work effectively and efficiently in diverse team environments
• Proficient in Microsoft Office Package

To Apply

• Interested applicant can share their CV at info@swnepal.com.np by 22nd August 2025. The subject of the email should be “Application for the Position of Admin and Finance Assistant”. The application should quote the expected salary and the area of residence in Kathmandu if applicable in the CV itself.
• Please refer to swnepal.com.np for details on what SWN does and its areas of priority. SWN is committed to a diverse and inclusive team structure.