Expression of Interest (EOI) For Production of a Documentary Video on Parents Self-Help Group (PSHG)

Expression of Interest (EOI)

For Production of a Documentary Video on Parents Self-Help Group (PSHG), Kathmandu

1. Background

The Parent Federation of Persons with Intellectual Disabilities (PFPID), Nepal, is a national umbrella organization working to promote and protect the rights of persons with intellectual disabilities and their families. As part of its efforts to strengthen family support systems and community inclusion, PFPID-Nepal has been supporting the formation and growth of Parents Self-Help Groups (PSHGs).

One such Parents Self-Help Group in Kathmandu has been actively functioning for the past three years. The group consists of parents of persons with intellectual disabilities who voluntarily come together to share experiences, provide mutual support, discuss challenges, celebrate achievements and learn from one another.

Unlike formal support groups, this PSHG operates independently without a designated facilitator. The group is built on trust, peer support and collective ownership. Members regularly organize socialization activities such as visits to parks, museums, picnics and other recreational outings, creating opportunities for friendship, emotional well-being and social inclusion for both parents and their family members.

PFPID-Nepal intends to develop a documentary video that captures the journey, experiences, impact and significance of this Parents Self-Help Group. The documentary will serve as an important institutional archive and learning resource, preserving the stories and achievements of the group while inspiring the replication and strengthening of similar initiatives across Nepal.

2. Purpose of the Documentary

The documentary aims to:

• Document the three-year journey of the Kathmandu Parents Self-Help Group.
• Capture personal stories, experiences, challenges and achievements of participating parents.
• Highlight the value of peer support and collective action among parents of persons with intellectual disabilities.
• Showcase socialization and community engagement activities undertaken by the group.
• Demonstrate the impact of the group on the emotional well-being, confidence and empowerment of parents.
• Create a lasting visual archive and institutional treasure for PFPID-Nepal.
• Generate awareness among stakeholders, communities and potential supporters regarding the importance of parent-led support networks.

3. Scope of Work

The selected consultant/company shall be responsible for:

Pre-Production

• Conducting consultation meetings with PFPID-Nepal and PSHG members.
• Developing a documentary concept and storyline.
• Preparing a shooting schedule and interview guide.
• Obtaining informed consent from participants.

Production

• Filming interviews with parents and relevant stakeholders.
• Capturing group meetings and sharing sessions.
• Documenting socialization activities, including visits to parks, museums, picnics and other community outings.
• Recording relevant footage of family life and community interaction where appropriate.
• Collecting high-quality photographs and supporting visuals.

Post-Production

• Editing and producing a professional documentary film.
• Incorporating subtitles (Nepali and English as required).
• Adding appropriate background music, graphics and narration.
• Conducting revisions based on feedback from PFPID-Nepal.
• Producing final outputs in digital formats suitable for social media, events and archival purposes.

4. Expected Deliverables

The selected consultant/company shall provide:

i) Documentary film (approximately 15–20 minutes).

ii) Short promotional video (2–3 minutes).

iii) At least three social media clips (30–60 seconds each).

iv) High-resolution digital copies of all final products.

v) Raw footage and project files handed over to PFPID-Nepal for future use and archiving.

vi) Subtitles and Sign Language Interpretation.

5. Duration

The assignment is expected to be completed within 45 days from the signing of the contract.

6. Eligibility Criteria

Interested firms/individuals should demonstrate:

• Proven experience in documentary production, storytelling, or development communication.
• Experience working with civil society organizations, disability organizations, or community-based initiatives.
• Strong videography, editing and post-production capabilities.
• Ability to conduct sensitive and ethical interviews with vulnerable populations and family members.
• Availability of necessary equipment and technical resources.

7. Required Documents

Interested applicants are requested to submit:

• Company profile or consultant CV.
• Technical proposal describing the documentary approach, methodology and work plan.
• Financial proposal with detailed budget breakdown.
• Portfolio of similar documentary or storytelling work (links preferred).
• Copy of registration documents (for firms).
• PAN/VAT registration certificate (if applicable).

8. Ownership and Copyright

All footage, photographs, recordings, edited materials and final products developed under this assignment shall become the sole property of PFPID-Nepal. The selected consultant/company may not use or distribute the materials without prior written consent from PFPID-Nepal.

9. Submission of Proposal

Interested applicants are requested to submit their technical and financial proposals within 15 (fifteen) days from the date of publication of this notice to: info@pfpid.org.np

Parent Federation of Persons with Intellectual Disabilities (PFPID), Nepal

Phone: 014516473

Only shortlisted applicants will be contacted for further discussion.

PFPID-Nepal believes that the stories of parents are powerful testimonies of resilience, hope and collective strength. Through this documentary, we seek to preserve these stories for future generations and celebrate the remarkable journey of the Parents Self-Help Group in Kathmandu.