Executive Assistant
Job posted on 25 Nov, 2024
Apply before 26 Dec, 2024
Lotus Embrace
Lotus Embrace is an Australian owned and registered business. Lotus Embrace Virtual Assistant company is helping Australian run businesses find their perfect and experienced virtual assistants.
Details / requirements:
Job description
Job title: Executive Assistant
Reporting to: Director, Manager
Hours per week: 20
Purpose of this position: administrative support is responsible for providing administrative services to the corporate bodies and participants in order to ensure effective and efficient operations of Lotus Embrace Pty Ltd..
Responsibilities:
- Plan meetings and take detailed minutes
- Write and distribute emails, correspondence memos, faxes and forms.
- Organise and maintain electronic and physical documents
- Update and maintain offices policies and procedures
- Organize and manage event planning
- Administers calendars for Leaders by supporting with their scheduling through assessment of meeting invitations
- Process purchase orders, check requests, employee reimbursements and petty cash vouchers as needed
- Frequently interacts with upper management within and outside their workgroup, external clients
- Administers calendars for Executives by supporting with their scheduling through assessment of meeting invitations
- Provide a full Personal Assistance and administrative service to the whole team within the organisation.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports the team by performing tasks related to organisation and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Coordinate executive calendars and schedule meetings.
- Conduct research and prepare.
Qualifications: Bachelor's degree or above.
Experience: minimum 2 years of experience in related fields.
Skills:
- Should be able to perform both ddministrative and clerical procedures
- Must be able to replemails, make and receive phone calls
- Should have knowledge regarding Microsoft word, Excel and PowerPoint, Microsoft applications
- Banking operations, Up-to date knowledge on NDIS standards, quality indicators and changes.
- Keeping record and reports of staff training, licence, workshops and checks.
- Willing to get trained about software systems applied within Lotus Embrace.
Overview
| Category | Administrative / Management |
| Openings | 1 |
| Salary | Based on experience |
| Position Type | Part Time |
| Position Level | Mid Level |
| Experience | 2+ years |
| Education | Bachelor's degree in a related field |
| Posted Date | 25 Nov, 2024 |
| Apply Before | 26 Dec, 2024 |
| City |
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