Job Title | Cluster Finance and Administration Officer |
Reporting to | Operations Coordinator |
Duration | Fixed-Term (until 31 July 2023) with possibility of extension. |
Location | Kalikot with possibility of relocation to other NCCSP project office. |
Company Profile | Mott MacDonald is an employee-owned management, development and engineering consultancy serving the public and private sector around the world, with more than 16,000 staff worldwide. Our International Development Services Unit, IDS, operates portfolios within the international development sectors of Environment, Climate, Water, Roads, Rural & Urban Development, Education, Health, Social and Economic Development in over 40 countries. Together we implement and manage projects in developing countries and emerging economies around the world, supporting national governments and municipalities in policy, planning, project design and delivery. We are committed to support the United Nations Sustainable Development Goals and to provide our expertise to improve the lives of people in need. Mott MacDonald is an equal opportunity employer, ensuring no current or prospective employee feels disadvantaged because of their: age, nationality, caste, parental status, class, race or ethnic origin, colour, religious belief, disability, sexual orientation, gender identity, veteran status, or marital status. |
Project overview | Mott MacDonald has been appointed by the British Embassy Kathmandu (BEK) as the Technical Assistance Provider for the “Nepal Climate Change Support Programme Phase 2 (NCCSP2), led by the Ministry of Forests and Environment. NCCSP was designed with an aim to ensure that the poorest and most vulnerable communities in Nepal are able to adapt to the effects of climate change. NCCSP2 supports local governments design and implement Local Adaptation Plan of Actions (LAPA) activities, with higher level support provided to the MoFE and Provincial government. The LAPA process provides a climate risk screening approach that is aligned with the periodic and annual Municipality planning and budgeting process of municipalities. NCCSP2 will operate in up to 40 Municipalities in Provinces 5, 6 and 7. The aim of NCCSP2 is to: - Support the poorest and most vulnerable communities and local enterprises in western Nepal to become more resilient to the impacts of climate change;
- Use participatory, evidence-based processes to identify long-term adaptation priorities; and integrate these into Government of Nepal planning and policy;
- Build the capacity of Government of Nepal to finance, design and deliver adaptation interventions;
- Improve coordination of community-based adaptation interventions and generate evidence that can improve the quality of future adaptation planning
The objectives of the Technical Assistance to NCCSP2 is to support and build the capacity of the Government of Nepal to deliver the programme. The TA to the NCCSP2 comprises of 4 objectives: - Help the Government of Nepal (GoN) to deliver the programme effectively, efficiently, and economically through the provision of technical expertise
- Reduce the fiduciary risk associated with the programme
- Strengthen the capacity of the GoN to implement climate change adaptation programming today and in the future
- Share learning from NCCSP with others and lead the coordination of partners working on climate change adaptation in Nepal
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Job Description | Activities related to TA finance and administration - In coordination with Cluster Coordinator, carry out office management functions, such as arranging travels, purchasing and maintaining office supplies, safeguard of office assets, maintaining records and so on.
- Support Cluster coordinator, in preparing field office plan, budgets and forecasts in a periodic basis, and updating the plans regularly.
- Initiate framework agreement for reoccurring supplies and services for your respective cluster office, coordinate for vendor vetting and UGM approval procedure.
- Maintain books of accounts, supporting evidence and relevant records of the transactions carried out from the field office.
- Support bank and cash management function at the field office.
- Ensure advances are settled on time and payment tracker is updated and vendor payments are made timely
- Prepare monthly expenditure and fund status report and submit the report to regional and central NCCSP offices.
- Line manages support team, coordinate with HR in their leave tracking, timesheet records, performance appraisal of support team.
- Folder management in SharePoint and Archiving.
- Ensure fixed asset register is up to date, carryout physical verification of project asset.
- Collate, check, and compile invoices, travel claims supporting documents etc in line with MM finance manual and coordinate with finance team for payment.
- Act as a focal point of contact for cluster-level health, safety & office security. Ensure incident report are made in line with MM standards.
Activities related to FA financial monitoring and reporting - Assist in communication related to monitoring of compliance with Grant Manual, MoU and NCCSP2 Operational Guidelines by Municipalities. Financial monitoring will be the responsibility of the financial assurance experts at regional level; however, will be closely supported by the CAFOs. CAFOs will support in:
- Municipality Communication about municipality’s financial management activities such as budgeting, budget virement, expenditure control, staff advances, cash management, treasury management, procurement management, safeguard of assets, accounting and recordkeeping, financial reporting, internal/external audit follow-up, and so on.
- Interact with Municipality personnel, especially finance function personnel, to get updates in challenges faced in aforementioned areas of financial management and the actions taken by Municipalities to overcome such challenges.
- Collect the supporting evidence, whenever required, to ensure transactions are appropriate and adequately supported.
- Take stock of issues noted by Internal and External Auditors or other financial reviewers that are related to internal control system or specific to NCCSP2.
- For Municipality’s Financial Reporting:
- Carry out on-the-job technical and capacity development support for finance personnel in the Municipality level, as per guidance from PFM team at regional and central level. This shall include advisory and mentoring roles (such as reinforcement of government regulations and dissemination of best practices), e.g., in procurement, UC formation and orientation, budget preparation and virements, payment procedures, etc. Refrain from assuming the responsibility of the Municipality personnel (such as preparing the payments/reports, handling their cash, etc.).
- Support compilation of financial reports and other financial information related to Municipalities:
- Collect monthly financial reports (Faatbari) and annual financial statements (Arthik Bibaran) of Municipalities and submit to regional offices for further compilation.
- Support in quality assurance of the reports conducted by financial assurance experts at regional level
- Support activity-wise financial information (budget, expenditure, forecasts) entry into MIS.
- Report the outcome of activities including challenges, red flags or other issues regularly to PFM team at regional and central level.
Deliverables The staff will deliver the following: - Monthly and periodic plans and budgets
- Monthly financial reports of TA activities of field office
- Monitoring reports of Municipalities
- Compilation of Financial Reports of Municipalities, along with findings, if any
Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder and line manager. |
Candidate Specification | Required competencies and experience - Bachelor’s degree in business studies, business administration, accounting or equivalent from reputed university
- At least 3-5 years of experience including experience in accounting, budgeting, assurance or financial reporting role. Knowledge of public sector in Nepal, will be an added advantage.
- Experience of working in remote areas of Nepal will be an added advantage.
- Experience of implementing effective internal control systems including procurement.
- Fluency in Nepali and English and good communication skills.
- Ability to organize work and projects and to adapt to changing circumstances (flexibility);
- Good analytical, negotiating, advocacy, inter-personal communication skills;
- Good report writing skills in Nepali and English;
- Proficiency in Excel, Power point and Word;
Locals from the working districts are strongly encouraged to apply |
