Call for Consultancy

First time Notice Publication Date: 14, Sep, 2025

Community Development & Advocacy Forum Nepal (CDAFN) Bardibas, Mahottari  is a NGO dedicated to uphold the rights of marginalized and excluded communities through its interventions on Health, Education , Livelihood, Protection and Climate Change Adaptation Mitigation, Chure Conservation, Disaster Risk Reduction Management, Biodiversity Conservation and Humanitarian Support including Organizational Development and GEDSI. It works with a vision for Building a Civilized and Prosperous Society with Equality and Social Justice in Nepal since 2006. It works with a mission to improve the lives of people through economic, social, cultural and physical transformation.

1) Call for Consultancy:

CDAFN invites proposals from qualified Chartered Accountancy (CA) firms to conduct the Statutory Audit for the fiscal period Shrawan 1, 2081 – Asar 32, 2082. The audit will cover the period of one year and must be completed in line with applicable auditing standards and procedures.

i. Volume of Operations and Requirement

The expected expenditure for fiscal year 81/82 will be about NPR 8.5 Crore.Suggested to share the breakdown of financial proposal up to 10 Crore and above 10 Crore expected expenditure for further reference. We expect the statutory audit to cover among other areas detailed expenditure verification of all the operations with an emphasis on supplier payments (procurement) HR, partner and staff advance management and test compliance with our policies and best practices in all areas of operations.

2) Specific objectives:

The primary objective of this Statutory Audit is to provide assurance on the quality, transparency, and compliance of financial management and reporting at the CDAFN. Specifically, the audit shall assess. The selected Audit firm may be applied as External Audit firm for maximum 3 consecutive years:

i. Audit Scope – including but not limited to:

• Financial accounting, monitoring, and reporting systems;
• Processes for recording, documenting, and reporting resource utilization;
• Equipment management, procurement, and use;
• The effectiveness of internal controls, management structures, and record-keeping mechanisms.
• Support of Organizational Labor Audit

ii. Audit Certification – the auditor shall review, confirm, and certify that:

• Disbursements are made in line with approved budgets and activities;
• Expenditures are supported with adequate documentation;
• Financial reports are accurate and fairly presented;
• Management structures and internal control systems are adequate;
• Procurement, utilization, and disposal of non-expendable equipment comply with relevant guidelines.

3) Activities: The firm will be expected to undertake, but not limited to, the following:

• Engage with relevant units and stakeholders to collect necessary information;
• Review and analyze existing documentation and financial data;
• Assess the effectiveness of current procedures and systems against the CDAFN Policy;
• Conduct test checks on accounts and supporting documents to ensure compliance and accuracy;
• Prepare the statutory audit report, including actionable recommendations.

The audit shall adhere to:

• Nepal Standards on Auditing (NSA), as issued by the Institute of Chartered Accountants of Nepal (ICAN);
• International Standards on Auditing (ISA), where local standards do not provide adequate guidance.

4) Deliverables:

1.Inception Report – outlining methodology, audit approach, and work plan;

2.Draft Report – including preliminary findings and management comments;

3.Final Report – incorporating management feedback, with clear recommendations.

5) Duration of the Consultancy:

The consultancy is expected to be completed within approximately 15 working days from September 15 to October 5, 2025. Firms with a proven ability to deliver high-quality outputs under strict timelines will be given preference.

6) Minimum Qualification of the Firm:

• Licensed Chartered Accountancy (CA) firm registered in Nepal with at least 10 years of professional auditing experience in the non-profit sector;
• Strong knowledge of relevant Government of Nepal policies, procedures, and compliance requirements for INGOs;
• Demonstrated experience with Social Welfare Council (SWC) rules, including General Agreement (GA) and Project Agreement (PA) procedures;
• Expertise in GON’s Anti-Money Laundering (AML) and Countering Financing of Terrorism (CFT) frameworks;
• Minimum of 3 successfully completed similar assignments in the past;
• Proven analytical, communication, and report-writing skills;
• Ability and willingness to travel to project districts and engage with diverse stakeholders;
• Adequate professional capacity to ensure timely and efficient delivery of results.

7) Evaluation Factors:

Proposals will be evaluated using the following weighted scoring:

1.Technical Approach (10%) -Proposed methodology, understanding of assignment requirements;

(Best =10, Good =5, & poor=0)

2.Team Experience (10%) – Qualifications and expertise of the proposed audit team;

(Professional Experience of auditor= if above 5 years =10, if above 3-5 year =5, if above 1 to 3 year =2.5 & less than1 year =0) 

3.Firm’s Experience (10%) – Organizational track record in conducting similar assignments;

(Above 10 years =10, above-5 to 10 years =5, within1- 5 years=3 & below 1 year =0)

4.Presentation (10%) =If best=10, good=5, poor=0)

5.Financial Proposal (60%) – Cost-effectiveness, relevance, and alignment of budget with deliverables.(Must include all the Expenses i.e. Travel cost, Accommodation, Fooding etc.).  

8) Submission of EOI: Interested and qualified Nepali firms are requested to submit their EOI with the following documents:

1. Cover letter;

2. Brief technical and financial proposal (maximum 5 pages

3. Updated CVs of the proposed team leader and members, with valid PAN/VAT certificates;

4. Evidence of at least 3 similar completed assignments;

5. Company profile, including 2080/2081 tax clearance and registration certificates.

All submissions must be sent electronically by pc@cdafn.org.np with the subject line: EOI for Statutory Audit. Please, contact in 9844030093  if any queries. Deadline: On or before 20, Sep, 2025.