Admin/Finance Coordinator

Vacancy opening date- 29 October, 2026

Closing date- 18 November, 2026

The National Federation of Women Living with HIV and AIDS (NFWLHA), was officially registered in 2007 with a vision to create a just and equitable society for women and children infected and affected with HIV, so that they can live a productive, empowered and dignified life, free from stigma and discrimination. Underpinned by guiding principles of gender equity and human rights, evidence-based planning, programming, and policy advocacy, NFWLHA has broadened its strategic intervention areas over the last nine years, focusing mainly on strengthening and capacity development of the network, knowledge management for evidence-based policy advocacy and community system strengthening. 

Currently, NFWLHA is implementing the Treatment, Care and Support Program in 25 districts across Koshi, Madhesh, and Bagmati Provinces with support from the Global Fund through UNDP. To support the effective implementation of this program, NFWLHA invites applications from qualified and motivated candidates for the following position:

Position: Admin/Finance Coordinator -1 (Treatment Care and Support Program)

Duty Station: NFWLHA Central Office, Kathmandu (Frequent travel to program district)

Reports/responsible to: Finance Head 

Supervisory Responsibilities: Finance assistants and Program cum finance officers

1. Purpose of the Position:

The admin/ finance Coordinator will provide support to the finance department in managing the financial operations of NFWLHA. This will include assisting with accounting tasks, processing payments, maintaining financial records, and ensuring compliance with financial policies and procedures.

2. Major Responsibilities:

Financial Management and Budgeting

• Develop annual organizational and programme budgets in coordination with programme teams and management.
• Maintain an effective, transparent financial management system, including financial policies, SOPs, and accounting procedures.
• Monitor budget utilization, conduct financial forecasting, and ensure compliance with donor requirements and national accounting standards.
• Manage daily financial operations, including bank transactions, cash management, advance settlements, and reconciliations.
• Support financial planning and budgeting for fundraising proposals.

Financial Reporting and Record Keeping

• Maintain accurate financial records using accounting software such as Tally, FAMAS, Truebook and MS Excel.
• Prepare timely monthly, quarterly, semi-annual, and annual financial reports and statements.
• Review and consolidate financial reports from partner organizations and branch offices.
• Prepare budget-versus-expenditure reports and fund accountability statements for management and donors.

Administrative and Procurement Management

• Oversee administrative functions, including procurement, office supplies, equipment maintenance, insurance, and provident fund administration.
• Ensure the safety and security of office assets and equipment.
• Coordinate logistical arrangements for programme activities, travel, accommodation, and visiting missions.

Meetings and Communication

• Participate in internal and external meetings to ensure effective information sharing and coordination.
• Represent the finance function in meetings with relevant stakeholders and funding agencies, as required.

 Organizational Development

• Comply with NFWLHA’s policies, rules, and regulations while contributing to the achievement of organizational objectives.
• Support organizational development and change processes and contribute to the implementation of NFWLHA’s Strategic Plan.

3. Education and Qualification

• Masters's or Bachelor degree in accounting, finance, business administration, or a related field.
• Minimum of 5 years of experience in finance or accounting, preferably in a non-profit organization.
• Strong knowledge of basic accounting principles and procedures. 
• Proficiency in Microsoft Excel and other accounting software.   
• Ability to work independently and as part of a team. 
• Strong organizational and time-management skills.   
• Fluency in Nepali and English (written and spoken).
• Knowledge of HIV/AIDS-related issues, gender equity, and social inclusion (preferred).
• Preference will be given to candidates with experience in Global Fund projects and working knowledge of FAMAS, True Book, and Tally accounting software.

To Apply:

Interested and eligible candidates are requested to apply with CV, Reference contact details, Cover letter with expected salary and relevant certificates at nfwlha.vacancy@gmail.com before 18th November, 2026, Wednesday. Interviews will begin on rolling basis and the best fit candidate will be selected immediately.

NFWLHA recognizes that it has the responsibility to respect and promote gender equality and the safety and protection of all. NFWLHA has a ZERO-tolerance policy regarding abuse. NFWLHA reserves the right of conducting a background check of the potential candidates. Only Shortlisted candidate will be contacted.