CALL FOR EXPRESSION OF INTEREST (EOI)

CALL FOR EXPRESSION OF INTEREST (EOI)

Consultancy for Development of Administrative, Financial Management, and Procurement Policies

Organization: National Federation of Women Living with HIV and AIDS (NFWLHA)

The National Federation of Women Living with HIV and AIDS (NFWLHA) invites Expressions of Interest (EOI) from qualified and experienced individual consultants or consulting firms to provide consultancy services for the development and/or revision of its community-based organization/ Implementing partners' mobilization, Administrative Policy, Financial Management Policy, and Procurement Policy.

1. Background

NFWLHA is a national network working to promote and protect the rights of women and young people living with HIV, children affected by HIV, and other vulnerable communities in Nepal. The organization aims to strengthen its institutional governance, operational efficiency, financial accountability, and compliance with applicable national laws and donor requirements.

2. Objectives of the Consultancy

The primary objective is to develop comprehensive, practical, and context-specific policies that strengthen NFWLHA’s administrative, financial, and procurement systems in line with applicable laws, organizational needs, and donor compliance requirements.

3. Scope of Work

The selected consultant will be responsible for:

• Review existing organizational policies, procedures, systems, and relevant legal and regulatory requirements.
• Develop or revise the Administrative Policy, covering human resource administration, office management, asset management, travel, logistics, and other administrative procedures.
• Revise the Financial Management Policy, covering budgeting, accounting, financial reporting, cash and bank management, advances, internal controls, audits, and financial accountability.
• Develop the Procurement Policy, covering procurement planning, procurement methods, quotations and bidding, vendor selection, evaluation, contract management, conflict of interest, and asset disposal.
• Develop and revise CBOS and Ips mobilization policy. 
• Ensure alignment with applicable Government of Nepal laws, regulations, accounting standards, and relevant donor requirements.
• Consult with NFWLHA management and relevant staff to ensure the policies reflect organizational practices and operational needs.
• Present draft policies for review, incorporate feedback, and submit finalized policies.
• Orient relevant staff on the approved policies, if required under the agreed terms of reference.

4. Expected Deliverables

• Inception report and proposed methodology/work plan.
• Review and gap analysis of existing policies and procedures.
• Draft Administrative, Financial Management, and Procurement Policies.
• Final policies incorporating feedback from NFWLHA.
• Policy orientation session and presentation materials, as agreed.

5. Required Qualifications and Experience

Interested individual consultants or firms should demonstrate:

• A relevant academic qualification in Finance, Accounting, Business Administration, Public Administration, Management, Law, or a related field.
• Proven experience in developing organizational policies, particularly administrative, financial management, and procurement policies.
• Sound knowledge of Nepal’s applicable legal and regulatory framework, financial management, internal controls, and procurement practices.
• Experience working with NGOs, INGOs, civil society organizations, or donor-funded projects.
• Strong analytical, consultation, drafting, and communication skills.

6. Application Requirements

Interested applicants are requested to submit:

• An updated CV or organizational profile.
• A technical proposal outlining the understanding of the assignment, proposed methodology, and work plan.
• A financial proposal detailing professional fees and other applicable costs.
• Evidence of relevant experience, including samples of similar assignments, where available.
• Contact details of at least two professional references.

7. Submission Procedure

Interested consultants or firms are requested to submit their EOI and supporting documents electronically to nfwlha.vacancy@gmail.com or in a sealed envelope to NFWLHA, New Baneshwor, Kathmandu, Nepal.

Submission deadline: 18 November, 2026

Please mention “EOI for Development of Administrative, Financial Management, and Procurement Policies” in the subject line of the email or on the envelope.

NFWLHA reserves the right to accept or reject any or all applications in accordance with its organizational procedures.