Admin & Finance Officer

VACANCY ANNOUNCEMENT

Job Description

Admin & Finance Officer – 1 Position (Achham/ Sarlahi )

Project: Strengthening Health Systems for the Provision of Mental Health and Psychosocial Support Services in Rural Municipalities of Sudurpaschim and Lumbini Province (Supported by GIZ)

Duration: Initially one year with possible extension based on performance and funding availability.

Overall Purpose:

Under the primary supervision of the Admin and Finance Manager and the technical supervision of the Project Coordinator, the Admin & Finance Officer will be responsible for managing financial transactions, budgeting, accounting, and administrative functions to ensure efficient, transparent, and compliant project operations in accordance with GIZ and KOSHISH financial and operational guidelines.

Major Duties and Responsibilities:

Administration:

• Maintain and verify records of fixed assets and inventory; conduct semi-annual verification.
• Orient project staff on organizational and partner policies.
• Oversee supply chain, logistics, and administrative tasks.
• Support HR in updating staff records and managing travel logistics.
• Ensure tax obligations (TDS/ETDS) are filed on time.
• Coordinate with field offices and manage administrative needs.

Finance:

• Maintain accurate accounting, budgeting, and reporting for the project.
• Review and verify reimbursement requests, staff settlements, and vendor bills.
• Prepare vouchers and documentation for all transactions.
• Conduct monthly bank reconciliation and petty cash management.
• Prepare and submit financial reports (monthly, quarterly, annual).
• Assist in audits and financial reviews, ensuring proper documentation.
• Support preparation of budgets and forecasts with Project Coordinator.
• Ensure cost-effectiveness in field expenditures.

Safety & Security:

• Ensure financial and operational safety during project execution.
• Identify risks and implement mitigation strategies.

Safeguarding:

• Ensure compliance with safeguarding and prevention of sexual exploitation, abuse and harassment (PSEAH) policies in all admin and finance operations.
• Promote ethical conduct and accountability within all financial activities.

Qualification and Experience:

• Bachelor’s in Commerce, Business Administration, or Finance (Master’s preferred).
• Minimum 3 years’ experience in financial and administrative management in development projects.
• Proficiency in accounting software (FAMAS, Saralbooks,Tally, Excel).
• Strong organizational and analytical skills.

Safeguarding and Code of Conduct:

All staff must adhere to KOSHISH’s safeguarding, child protection, and PSEAH policies.

Applying Procedure:

• Interested candidates are requested to fill the application form- CLICK HERE
• We will be reviewing the applications on a Rolling Basis, however the last date to submit your application is 20th May 2026.

Note: 

1. Eligible candidates with disabilities, women and from the local area are encouraged to apply.
2. We are committed to ensuring the safety, dignity, and well-being of all individuals and maintains zero tolerance for sexual exploitation, abuse, harassment, or any other form of harm. All shortlisted candidates will be required to comply with KOSHISH’s Safeguarding Policy and Code of Conduct and will undergo appropriate safeguarding checks
3. KOSHISH reserves the right to accept or reject any or all applications without assigning any reason.