Admin and Finance Officer

Women Empowerment Center-Dolpa

Details / requirements:

Vacancy Announcement

Date of publication: May 30, 2023

Vacancy Notice-04/AFO-2079/080

Women Empowerment Center (WEC), Dolpa is a not for profit-making national NGO working in the last 11 years. It is dedicated to work strategically to contribute to the overall development of disadvantaged groups with special focus on women, girl, and another marginalized and disadvantaged groups. Women Empowerment Center has partnership with One Heart Worldwide to implement “Strengthening Maternal Neonatal Health Services in Partnership with the Local Government (स्थानीय सरकारको साझेदारीमा मातृ तथा नवजात शिशु स्वास्थ्य सेवा सुढेढीकरण) project in Dolpa district since July 17, 2022. Based on the partnership agreement, Women Empowerment Center hereby invites applications from suitable and qualified Nepalese citizens for the following position.

Details of Announcement:

1. Admin and Finance Officer (AFO)-1 (One)

2. Purpose of the Position:

The Admin Finance Officer will be responsible for financial management, office administration and logistics management of the OHW project in the District Project Office.

Major Duties and Responsibilities: 

  • Properly register and file all correspondence and official documents
  • Provide support during the conduction of program activities, training, and meetings
  • Procurement of stationery/supplies following procurement policy
  • Arrange for travel, transportation, accommodations, and other logistics support
  • Ensure maintenance of logbook for the official bike and timely servicing and maintenance of the office vehicle
  • Fulfilling the role of office secretariat and performing other job-related duties as requested
  • Prepare and submit monthly attendance and leave record for the project office
  • Maintain personnel records of project staff as per organization guidelines
  • Maintain a record of supplies and equipment received 
  • Establish and timely update the inventory records and conduct physical verification as required
  • Check and process invoices, bills and documents received for payments and maintain financial transactions in accounting software timely
  • Orient the HFOMC/construction committee of BC construction/renovation on financial guidelines, and procedures, collect and submit the supporting documents for advance settlement timely
  • Support supervisor for preparation of monthly fund forecast, ensure all expenses within assigned district budget and check the completeness of all required supporting documentation for all payments vouchers
  • Prepare monthly financial reports including reconciliations of general ledger accounts
  • Prepare bank reconciliation and outstanding advance statement
  • Handle Petty cash as per organization policy
  • Prepare tax reports for employees, vendors and contracts and arrange payments to the tax office in a timely manner
  • Follow the organizational and program related guidelines and policies to meet all the compliances 
  • Work in close coordination with the supervisors and in required basis with the Executive Director, Chairperson and Donor agencies.
  • Any other tasks assigned by the Supervisors

Academic qualifications and work experience: 

  • Bachelor’s degree in Business Administration (BBA), or equivalent. 
  • Minimum 2 years of work experience in finance, administration and logistic.

Skills and abilities

  • Experience utilizing computers including knowledge of MS Excel, MS Word, MS Office, and accounting software. 
  • Fluency in English and Nepali language. 

Preference will be given to local candidates.

A detail Job Description (JD) can be obtained from the following link:

https://drive.google.com/uc?export=download&id=1TGCdh-3Yk7kDgVwcCZik8VTTJ1Mwpsnb

Qualified, competent, and interested Nepali citizens meeting the above criteria are requested to send his/her updated CV and application to wecrecruitment@gmail.com by June 10, 2023, before 5.00 pm. Please specify the position title in the subject line for clarity in an application.

Applications from marginalized, disadvantaged communities and local residents are highly encouraged to apply, and only shortlisted candidates will be invited for further selection process.   

WEC Dolpa reserves all right to select or not to select candidates through this vacancy.

Service & Facilities: As per Organization's rules and regulation.

Date of Exam: Conformed after Shortlist for Shortlisted Candidates only. 

Types of Exams:  Written and Interview

Additional Information

Women Empowerment Center

Thulibheri Municipality-3, Dunai, Dolpa

Email: wecdolpa18@gmail.com

Ph. No-087550022

Overview

Category Accounting and Finance, Finance & Administration
Openings 1
Position Type Full Time
Experience 2+ years
Education B. Com./BBS, BBA / BBM, Bachelor's degree in a related field
Posted Date 30 May, 2023
Apply Before 10 Jun, 2023
City Dolpa