Senior Partnerships and Quality Assurance Officer

Job Title

Senior Partnerships and Quality Assurance Officer

Classification Level

Grade 7

Organizational Unit / Duty Station

(Department / Regional Office / Delegation... etc.)

Kathmandu, Nepal (Danish Red Cross Nepal Country Office, working in integration with the IFRC delegation in Nepal)

Immediate Supervisor’s Title

 Country Manager, Danish Red Cross/IFRC

Technical Manager’s Title (if applicable)

Program Coordinator, Danish Red Cross/IFRC

Number of Technical Reports (if applicable)

NA

Number of Direct Reports (if applicable)

NA

Number of Indirect Reports (if applicable)

NA

PMER and Learning (40%)

• Support the responsible Program Coordinator with the development of implementation plans.
• Together with technical staff and in consultation with HQ matrices, create, and manage a PMER and Learning system for the DG ECHO funded program, and ensure routine monitoring against agreed indicators. 
• Support NRCS in developing appropriate monitoring and reporting tools for DG ECHO funded programming.
• Coordinate the preparation of reports for DG ECHO (interim and final), as well as provide QA on reports to other donors supporting DRC programming.
• Support the development of research methodologies and tools for data collection (assessments, surveys etc.)
• Ensure that all assessment processes are followed including supervision, internal review, end line survey and final evaluation or lessons learnt workshop.
• Analyse emerging risks to the implementation of the programs and communicate these to the responsible Program Coordinator.
• Coordinate with NRCS to ensure that monthly, quarterly, and annual reporting is submitted on time and to the expected quality. 
• Ensure that all DG ECHO reporting requirements are met including writing and editing programme updates and reports and provide QA for all other donor reporting prior to submission to HQ.
• Develop Standard Operating Procedures for development of applications and donor reporting for the DRC CO. 
• Support the responsible Senior Officer with the documentation of learning, and evidence on the DG ECHO funded program.
• Coordination and oversight of baselines, reviews and evaluations of the DG ECHO supported program, and other DRC supported programs as needed. This can include ToR preparation for, and management of, programme surveys (e.g. baselines), special studies as technical assistance needs arise. 
• Assist the Country Manager and responsible Program Coordinator with the preparation of informal updates and situation reports at the outset of an emergency/disaster.

Partnership and Resource Mobilization (40%)

• Support assessments, research, project idea development, concept note, and project proposal writing based on needs and opportunities aligned with Country Strategy.
• Coordinate proposal development for DG ECHO using the Single Form, as well as the preparation and submission of any Modification Requests required.
• Assist the Country Manager in stakeholder mapping, identification of potential funding opportunities, and initiate development of applications. 
• Build and strengthen donor relations together with the Country Manager to ensure regular dialogue with DG ECHO, EU Delegation, Danish Embassy, Danish companies and other RCRC partners. This includes the creation of engagement plans and strategies, convening of events and meetings.
• Manage the Partnership and Resource Mobilization Plan (PRMP) for the DRC CO in consultation with the Country Manager, and Deputy Head of Region. 
• Continuously monitor the donor landscape for upcoming calls for proposals or opportunities for new partnerships with relevant actors. 
• Coordinate with DRC Global Partnerships on funding requirements for the DRC CO in consultation with the Country Manager and initiate applications as relevant and agreed.
• Support the preparation of Go-No Go papers for decision making to initiate applications.

Coordination and Communications (15%)

• Work closely with relevant technical staff to create communications products (audio-visual material, capacity statements, case studies, testimonials, etc.) that support the positioning of DRC on specific thematic areas where it is enacting shared leadership, as well as contributing to the development of communications plans.
• Develop content for sharing on the DRC CO SoMe (LinkedIn and Twitter) accounts.
• Develop long form case studies to be shared with HQ and published on DRC international website and the intranet.
• Represent the DRC in the absence of the Country Manager in coordination and consultation meetings with key donors.
• Support the Country Manager strengthen relationships with Danish INGOs, the Danish Embassy, and Danish companies based in Nepal. 
• Contribute to advocacy efforts with key donors to ensure the prioritization of DRC interests in financing instruments, plans, and strategies. This includes contributing to the preparation of position papers to DG ECHO, European Union, and other key donors.

Technical assistance and capacity building (5%)

• Support NRCS with the facilitation of training/workshops on PMER and Learning, as well as on donor compliance, standards, and regulations
• Provide technical guidance to DRC CO and NRCS on donor compliance, standards, and regulations.

1.

Work actively towards the achievement of the Federation Secretariat’s goals.

2.

Abide by and work in accordance with the Red Cross and Red Crescent principles.

3.

Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Education

Required

Preferred

Master’s Degree in a relevant area (e.g., International Relations, Humanitarian Affairs, Business Administration, Marketing)

X

Bachelor’s degree in a related field

X

Certifications gained on relevant DG ECHO training and learnings (PuntoSud)

X

Experience

Required

Preferred

5-7 years of experience in the formulation of program proposals, with demonstrated examples of success in the solicitation of funding from a multitude of partners/donors

X

Experience in establishing PMER and Learning systems for humanitarian and development programs (Indicator Tracking Tables, M&E Frameworks, Reporting and Tracking systems)

X

Experience in the start-to-end design, implementation, and closure of DG ECHO-supported program

X

Experience in the preparation of donor narrative reports (interim and final)

X

Experience in partner/donor mapping and creation of tailored engagement strategies

X

Experience in conducting lessons learned exercises, and synthesizing findings

X

Experience in partnering with the private sector, and other non-traditional donors

X

Experience in organizing partnership-orientated events and meetings

X

Experience working for the Red Cross and Red Crescent Movement (RCRC)

X

Experience in designing and facilitating capacity-building initiatives and in delivering training for different stakeholders

X

Knowledge and Skills

Required

Preferred

Ability to communicate confidently with external stakeholders, including government officials, partners, and donors

X

Ability to navigate multilateral partner decision-making processes, funding instruments and requirement

X

Advanced knowledge of DG ECHO requirements and regulations, including of the Single Form and Modification Request process.

X

Knowledge of donor requirements and regulations of other institutional donors (e.g., Danida, FCDO, Global Affairs Canada, Global Europe, Norad, SDC, SIDA, USAID, etc.)

X

Demonstrate an understanding of common disaster risk management approaches (e.g. early warning, anticipatory action, climate adaptation, disaster risk reduction etc.)

X

Demonstrate an awareness and commitment to GESI, CEA, PSI, Child Protection, and other key policies

X

Knowledge of Core Humanitarian Standards

X

Ability to collect, analyze, and condense large volumes of complex quantitative and qualitative

X

Ability to prioritize, meet deadlines, and deliver results through collaboration

X

Excellent organizational and interpersonal skills

X

Demonstrated ability to adapt and work effectively in dynamic and demanding operational environments and sometimes under pressure

X

Excellent analytical, team working, and communication skills

X

Able to communicate and negotiate clearly, effectively, and appropriately with internal and external stakeholders

X

Ability to work independently and with minimum guidance

X

Outstanding written/verbal communication skills

X

Flexibility, motivation, honest, reliability, and cultural awareness

X

Excellent facilitation skills

X

Excellent computer skills, particularly in MS Office, and experience with data collection software (e.g., Kobo Collect etc.). Proficiency in Excel at an advanced level is a prerequisite.

X

Languages

Required

Preferred

Fluent spoken and written English

X

Good command of another IFRC official language (French, Spanish or Arabic)

X

Competencies (to be filled in by HR)

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust