Request for Quotation / Proposal

Request for Quotation / Proposal

Organization Background

iDE is a global team of more than 1,000 changemakers coming from diverse backgrounds within international development and the private sector. What we all have in common is the belief that one entrepreneur can change their community, and millions can change the world. When Paul Polak founded International Development Enterprises (iDE) in 1982, his idea that business was the solution to poverty was new and untested. Over forty years later, Paul’s concept has been proven not only by iDE but also by the increasing number of established and new organizations that have embraced this approach.

Our work stands out in the international development arena. We are driven to end poverty but we do not do simple handouts of supplies or cash. Instead, we believe that everyone has the ability to increase their livelihoods and build long-term resilience by their own accord. They may just need training or connections to suppliers and customers. That’s where we come in and what we mean when we say we are “powering entrepreneurs to end poverty.”

Project Background

AgriPath is a multi-country research and implementation consortium led by the University of Bern, with Grameen Foundation USA, Grameen Foundation India, ICIPE, FarmBetter, Kilimo Trust, SEMUS, and iDE Nepal as partners. The project aims to support 150,000 smallholder farmers (30–50% women) to increase productivity, income, and climate resilience by adopting sustainable agricultural practices through digitally supported agricultural advisory services (DAS).

In Nepal, iDE leads implementation, working closely with government agencies, DAS providers, and farming communities. To promote climate-resilient and productivity-oriented farming practices, the project aims to strengthen local soil testing capacity by providing portable soil testing kits to field technicians/ extension workers. These kits will enable on-site testing of key soil parameters, guiding farmers on appropriate nutrient management and input use.

Objective

The objective of this procurement is to supply and deliver portable soil testing kits that can measure key soil properties in the field with reasonable accuracy and reliability. The kits will support field-level soil analysis, capacity building, and advisory services for farmers in the target districts.

Scope of Work

The selected vendor will:

• Supply and deliver two portable soil testing kit sets as per the technical specifications listed below.
• Provide training/orientation on the operation, maintenance, and calibration of the kits to project field staff (if applicable).
• Ensure warranty, after-sales support, and spare parts availability for at least one year.
• Deliver the items to the designated project office or field location within the agreed timeframe.
• Deliver all items to iDE Nepal’s Kathmandu office within the agreed timeline.
• Provide warranty/replacement for defective items.

Technical Specifications

Each portable soil testing kit should include the following features:

Optional (if available):

• GPS tagging capability
• Bluetooth/mobile connectivity for data logging
• Digital display or app-based interface

Deliverables

The supplier shall provide:

• The specified number of fully functional portable soil testing kits.
• User manual and operation guide in English (and Nepali if possible).
• Training/orientation session report.
• Warranty certificate and list of spare parts/accessories

Timeline

• Contract duration: Up to 4 weeks from the date of contract signing.
• Delivery location: iDE Regional Office, Pokhara
• Expected delivery date: 31 December 2025

Vendor Qualification Criteria

The supplier must:

• Be a legally registered firm with a valid business license and VAT registration.
• Have prior experience in supplying laboratory or agricultural equipment (at least two similar assignments).
• Offer warranty and after-sales service within Nepal.

Evaluation Criteria

Proposals will be evaluated based on:

• Compliance with technical specifications
• Quality assurance and certification of the equipment
• Price competitiveness
• Delivery time and warranty conditions
• Experience and reliability of supplier

Payment Terms

Payment will be made upon satisfactory delivery, installation (if applicable), and inspection of the kits, as per organizational procurement policy and contract terms.

Submission of Proposal/Quotation

• Company profile and legal documents (registration, VAT/PAN).
• Financial Bids/ Price Quotation
• Evidence of relevant experience
• Product brochure or datasheet
• Samples/images of similar past work.
• At least two references from past clients.
• Incomplete submissions will not be considered.

Proposal/Quotation should be submitted to: nepalprocurement@ideglobal.org

Proposal/Quotation Submission Deadline: 14 December 2025