Request for Quotation for Printer, Laptop and Desktop Computer
Details / requirements:
Terms of Reference for
Printer, Laptop and Desktop Computer
1. About the organization:
Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.
2. About the project:
The UDAAN (Unleashing Digital Acceleration and Ambition of Nepali Youth) project, led by Youth Innovation Lab together with Heifer Project Nepal, NAAMII, and Women In Animation and supported by the European Union, is a nationwide initiative aimed at empowering young women and men across Nepal with the skills, opportunities, and resources needed to thrive in the digital economy.
Implemented over four years, the project focuses on advancing digital literacy, fostering innovation and entrepreneurship, and creating pathways to employment through training programs in AI, coding, and creative technologies, as well as internships, fellowships, and innovation hubs in partnership with local governments, academic institutions, and the private sector.
With a strong commitment to gender equality and social inclusion, UDAAN prioritizes marginalized and underrepresented youth, contributing to a more inclusive, resilient, and future-ready workforce in Nepal.
3. Quotation Submission Details:
Sealed envelope hard copies must be submitted to the following address:
Youth Innovation Lab
Bhaktamarga-4, Baluwatar, Kathmandu, Nepal
Phone: 9851115919
Or
Through email at procurement@youthinnovationlab.org
Quotation Submission Deadline: 25 May 2026
Note: Late submissions will be rejected.
4. Items and Technical Specifications
| SN | Name of Items | Specification | Unit | Quantity |
| 1 | Laptop | Display: 13.0 to 15.6 inches | CPU: 64-bit processor / SoC with minimum 8 processing cores or equivalent performance | GPU: Use integrated GPU equivalent to or better than Intel Iris Xe, including Apple integrated GPU / Intel Arc / AMD Radeon or equivalent| RAM: Minimum 16 GB RAM or unified memory equivalent| Storage: Minimum 512 GB internal SSD, NVMe/PCIe or equivalent | Resolution: Minimum 1920 × 1200 (Full HD + or higher), IPS or equivalent display technology, Brightness: Minimum 300 nits | Pieces | 4 |
| 2 | Desktop | Monitor: 27-inch 4K UHD monitor, minimum 3840 × 2160 resolution, IPS or equivalent panel, 60Hz refresh rate, minimum 300 nits brightness, HDMI/DisplayPort, suitable for graphic design and video editing | CPU/Processor: Intel Core i7 / AMD Ryzen 7 or equivalent preferred; minimum Intel Core i5 / AMD Ryzen 5 recent generation with at least 6 cores / 12 threads | RAM: Minimum 32 GB DDR4/DDR5 RAM, expandable to 64 GB preferred | Graphics Card: Dedicated graphics card equivalent to NVIDIA RTX 3060 or better, minimum 8 GB VRAM; 12 GB VRAM preferred | Storage: Minimum 1 TB NVMe SSD / SSD internal storage; additional storage expansion option preferred | Set | 1 |
| 3 | Printer | Type: Monochrome Laser Multifunctional Printer | Functions: Duplex Print, Duplex Copy, Duplex Scan, Send, Fax | Control Panel: Touch Panel | Interface: USB (Minimum 2.0) | Paper Capacity: 200 sheets (A4) | Paper Sizes: A3, A4, A5, B4, B5, Envelopes | Print Speed: Minimum 20 ppm for A4 and 10 ppm for A3; 24 ppm A4 / 12 ppm A3 preferred | Print Resolution: 1,200 x 1,200 dpi or equivalent| Copy Resolution: Minimum 600 × 600 dpi; 1200 × 1200 dpi or equivalent preferred | Duplex Printing: Yes | Duplex Scanning: Yes *Note: Duplex scanning is preferred. However, if a printer with duplex scanning is not available, bidders may submit quotations for printers meeting all other specified requirements except duplex scanning. Bidders who can provide both models (with and without duplex scanning) are encouraged to submit quotations for both options. | Piece | 1 |
5. Delivery Requirements
Deliver Location: Youth Innovation Lab, Bhaktamarga-4, Baluwatar, Kathmandu, Nepal
Delivery timeline: 2 weeks from purchase order issued.
6. Eligibility & Bid Requirements:- Interested bidders must submit:
- Please submit a quotation indicating the unit price for each item. The quoted price must be inclusive of all applicable taxes/VAT, delivery charges, and any other associated costs. In addition, the quotation should include detailed item specifications, warranty information, and the proposed delivery lead time.
- Company Registration, VAT/PAN & latest Tax Clearance Certificate (All Mandatory)
7. Evaluation Criteria: Lowest price, Warranty Period and Established Brand Presence in the Market.
8. General Terms & Conditions
Youth Innovation Lab reserves the right to accept or reject wholly or partially any or all bids without explanation.
Payment terms: Payment shall be made through AC Payee Cheque within 2 weeks of delivery after deducting applicable TDS as per government rules.
Overview
| Category | Development Project, Expression of Interests, Tender Notice, Bid |
| Position Type | Contract |
| Posted Date | 18 May, 2026 |
| Apply Before | 25 May, 2026 |
| City | Kathmandu |
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