Request for Quotation

Request for Quotation (Statutory Audit FY 2082/2083)

Rural Oriented Youth Movement-Nepal (ROYM-Nepal) is a non-profit making non-governmental national level organization established in 2009 which envisions a socio-economically empowered society with equality and social justice through its community based collective campaign to create an environment where marginalized groups can raise their voices for economic, cultural and social rights challenging the structural discrimination. It aims at reducing poverty through skill transformation and youth engagement. ROYM-Nepal supports the country in achieving the long-term Sustainable Development Goals on human rights, health, education, gender equality, water, sanitation, environment, social protection, justice and impact of climate change. In more than a decade of its working experience, ROYM-Nepal has been successfully carrying out different community-based interventions and socio-economic programs under WASH, skill promotion, self and gainful-employment, women health, and socio-economic empowerment. ROYM-Nepal is currently looking for the annual auditor for the organization:

External Auditor: Statutory Audit FY 2082/2083

Terms of Reference (ToR) for Hiring of Audit Firm for Statutory Audit of ROYM Nepal FY 082/083

1) Scope of Audit

The audit shall cover all aspects of ROYM Nepal’s projects and operations, including Finance, Procurement, Asset Management, Cash Management, Human Resources, and General Administration. The audit should identify key issues and areas for improvement.

2) Process

• The auditor shall follow directives issued by the funding agencies, in addition to generally accepted auditing practices, standards, and guidelines.
• The audit will be conducted at ROYM Nepal’s Central Office located in Sano Bharyang, Kathmandu.
• ROYM Nepal will provide all necessary documents, including project/donor-wise Fund Accountability Statements (FAS), income and expenditure reports, trial balances, bank reconciliation statements, bills, vouchers, books of accounts, and other required documents.
• Before starting the audit, the auditor shall meet with ROYM Nepal’s Executive Committee representatives and Management to present the audit plan and discuss audit-related matters.
• The principal auditor must submit a CV and company profile along with legal documents. CVs of managers, supervisors, and key audit personnel must also be included, clearly showing their experience, capacity, and ongoing audit assignments.

3) Mandatory Submission Requirements

• A technical proposal describing how the firm's skills and experience meet the requirements of this ToR.

4) Proposed methodology

The proposal should include:

• A detailed financial proposal with a budget breakdown.
• CVs of the principal auditor and proposed audit team (managers, supervisors, key personnel).
• Profile of the consultancy firm.
• Valid Certificate of Practice (COP) with renewal.
• ICAN Firm Registration Certificate.
• Company Registration Certificate and VAT Registration Certificate.
• Latest Tax Clearance Certificate.
• Evidence of a minimum of 5 years of firm establishment and at least 3 years of experience in the development sector.

5) Examination Procedures

The audit shall include:

• Detailed checking of bills, vouchers, and procedures to assess internal controls over procurement, finance, personnel policies, and fund utilization.
• Assessment to ensure:
  • Costs are incurred, identifiable, and verifiable.
  • Expenses comply with applicable laws, donor requirements, accounting standards, and organizational policies.
  • Costs fall within the relevant fiscal year and statutory/tax requirements.
  • Expenses are within approved budgets and aligned with program objectives.
  • Expenses are accurately recorded in ROYM Nepal’s and implementing partners’ books of accounts.
  • Accounting records are accurate, adequate, and complete.
• Physical verification of materials, inventory, and fixed assets. The audit team should conduct the physical count themselves. If needed, they may request support from ROYM Nepal staff.
• Testing of compliance with national laws and all applicable terms and conditions.

6) Confidentiality

• Auditors shall not directly or indirectly divulge, disclose or use any confidential information pertaining to ROYM Nepal without the written consent of ROYM Nepal.
• Auditors shall maintain strict professional confidentiality of the knowledge and the information that come to their notice both during and after the audit to protect from irreparable harm that may arise due to disclosure of confidential information.
• Auditors will have full and complete access to all the records and documents, inclusive of books of accounts, legal agreements, meeting minutes, bank records, invoices, contracts of all employees. Auditor will have a right of access to banks, consultants, contractors and other concern person or firm engaged by the project management.

7) Liability Release

• The auditor must remain impartial and fully independent from ROYM Nepal, with no employment, directorship, financial, or close business relationships with senior staff during the audit period.
• ROYM Nepal shall not be liable for the methods used by the auditor in conducting the audit.
• The auditor holds full responsibility for any legal or financial claims arising from personal injury, economic harm, or other issues occurring before, during, or after the audit.

8) Audit Working Papers

• Audit working papers must be retained for at least seven years after the audit’s completion, or longer if requested by ROYM Nepal.
• ROYM Nepal may request access to audit programs or working papers, and the auditor must provide these upon request.

9) Audit Time Frame

• The audit will cover Fiscal Year 082/083, along with project-specific audit reports required according to donor timelines.
• Audit findings should be presented separately for each Regional/District Office and shared immediately upon completion for timely management response.
• Auditors must share their observations with ROYM Nepal before finalizing the audit report and management letter.
• The management letter should include recommendations addressing internal control weaknesses, safeguarding of assets, adequacy of documentation, cash vs. cheque payments, accounting for advances, stock movement controls, and other necessary areas.
• The auditor may also highlight good practices observed during the audit.
• The audit report must include donor-wise expenditure details, fund balances, and a consolidated report for ROYM Nepal for the funding partner’s Fiscal Year 2024, prepared according to GAAP and organizational rules.
• Two original signed copies of the final audit report must be submitted.
• The consolidated audit report should include an executive summary, financial charts for visual presentation, and a recommended activity-time frame with responsible persons.

10)  Financial Figures

11)  Payment Modality

• 100% Payment will be paid after the submission of final report and approved by the concern authority.

Interested qualified and experienced individual/audit firms are requested to submit a comprehensive technical proposal along with financial proposal with cover letter and updated CV highlighting suitability of expertise for the assignment, company registration, VAT certificate and recent year tax clearance certificate along with other documents as mentioned in TOR through the email address: nepalroym@gmail.com converted in PDF file within 27th November 2025, 17:00 Hrs.

Proposal must be submitted by following the proposal submission guideline given in the ToR. 

Note: ROYM Nepal reserves the right to accept or reject applicants without assigning any reasons. Telephone calls will not be entertained.