Project Field Assistant

Job Title: Project Field Assistant

Position Title: Project Field Assistant

Location: Kalaiya, Paterwa Sugauli, Chandrapur (Madhesh Province)

Employment Type: Full-Time

Duration: 18 months

Monthly Salary: NPR 25,000 - 30,000 (based on experience and qualifications)

Reports to: Provincial Officer

ABOUT KARHANA SAMUHA

Karkhana Samuha is a Nepal focused non-profit organization that seeks to promote local innovations that can make a global impact. It empowers people, particularly with the skills and attitude to help them build their own future and the future of their community. To achieve this end, it uses design thinking and results-based management approaches to work on – Innovative and Inclusive Education, Digital Transformation, Education in Emergencies and Sustainability and Climate Education.

Karkhana Samuha is committed to ensuring that the innovations in education are made accessible to all, especially to people in the margins.

KS practices participatory decision making and co-designing by bringing together partners, collaborators and end users. KS uses Design Thinking (DT) and Human Centered Design (HCD) as its core project design and management methodology. These operational models are proven by academic literature and experience to lead to more innovative ideas and provide meaningful voice to the intended end-users.  To operationalize co-creation, KS works through participatory, collaborative and iterative methods to identify potential solutions. In strengthening this approach, KS also works on building communities of practice which are created deliberately with the goal of gaining, sharing and implementing knowledge to innovate locally and make a global impact.

About the Kheldai Sikdai Project:

Kheldai Sikdai is an initiative led by Karkhana Samuha that aims to transform classroom learning by integrating play and engineering into the daily experiences of children in under-resourced schools. The project focuses on making learning joyful, hands-on, meaningful, and socially interactive—shifting away from rote learning to create classrooms that foster exploration and creativity.

Job Overview:

We are looking for a proactive and detail-oriented Project Field Assistant to support the effective implementation of Kheldai Sikdai in Madhesh Province. The role includes coordinating logistics, engaging with stakeholders, supporting training and workshops, and managing field-level administrative and financial tasks. The ideal candidate is passionate about education and community engagement, highly organized, and comfortable working in diverse rural environments.

Key Responsibilities:

Field Implementation and Coordination 60%

• Plan and support field-level activities such as school visits, training sessions, M&E visits and workshops.
• Liaise with local government bodies, schools, and community stakeholders to ensure timely and effective implementation of project plans.
• Draft and deliver formal communications to municipalities and other local authorities regarding project activities.
• Organize community meetings, teacher interactions, and events to share updates and collect feedback.
• Represent the project in local events and meetings as directed by the Provincial Officer or Project Manager.
• Collect field-level data including attendance sheets, photos, meeting minutes, and observation notes.
• Ensure proper distribution and use of learning materials in project schools.

Administrative and Financial Support 40%

• Maintain accurate records and documentation of all field-level activities in compliance with organizational procedures.
• Coordinate logistics for field events (e.g., booking venues, managing travel and accommodations, and handle procurement process).
• Handle petty cash and submit detailed financial documentation including bills, receipts, and monthly financial reports.
• Maintain regular communication with vendors to ensure quality and timely delivery of services and materials.

Note: The role may include additional duties assigned by the supervising officer in alignment with project needs.

Required Skills and Qualifications

Qualifications:

• Bachelor’s degree in Education, Social Sciences, Management or a related field (preferred).
• Prior experience working in community development, education, or teacher training projects is desirable.
• Strong communication, and interpersonal skills.
• Proficiency in Nepali, Maithili and Bhojpuri is required.
• Good command of digital tools including Google Suite (Docs, Sheets, Forms, Drive, etc.).
• Nepali typing skills and basic computer literacy
• Must own a personal vehicle and hold a valid driving license.

Key Competencies:

• Strong interpersonal and stakeholder engagement skills, with experience in multi-stakeholder environments.
• Knowledge of administration and financial management principles, particularly in donor-funded settings.
• Capacity to manage multiple priorities and adapt to dynamic project needs.

Benefits:

• Competitive salary commensurate with experience.
• Social Security Benefits and Festival Allowance is provided as per organizational policies.
• Professional development opportunities, including training and mentorship.
• Health and accidental insurance.
• An opportunity to work on meaningful, community-based educational transformation.
• A supportive environment that encourages creativity, experimentation, and professional growth.
• A diverse and passionate team committed to inclusive and joyful learning experiences.

Qualified and interested candidates are requested to submit their application with a brief cover letter and CV to hr@karkhanasamuha.org.np and niraj@karkhanasamuha.org.np. Applications that do not follow these instructions will be disqualified.

Closing date for application: 17:00 hrs (Nepal Time) Friday, June 20, 2025.

Candidates from women, Dalit and other marginalized and minority groups are encouraged to apply.