MEAL and Documentation Officer

Vacancy Announcement

Rural Women Upliftment Association (RWUA)

Haripur-02, Sarlahi, 

Madhesh Province

Rural Women Upliftment Association (RWUA) was established on 22 Kartik 2050 B.S. in Sarlahi District, Madhesh Province, Nepal. It is a well-established, women-led, non-governmental and non-profit social organization that has been working for the upliftment of women and community development for the past 33 years. RWUA works with the mission of improving the lives of people through economic, social, cultural, and physical transformation.

RWUA, in partnership with Save the Children, has been funded and RWUA, has been been Implement the Sponsorship (SAMUNNATI) Project in Sarlahi Districtsince 2017. This is a long-term program. RWUA now invites applications from interested and qualified Nepali citizens for the following position:

Position Title: MEAL and Documentation Officer

Level: Officer

Duty Station: RWUA Office, Haripur-02, Sarlahi, with field travel

Reports to: Sr. Project Coordinator/Manager/MEAL Focal Person/SCI MEAL Focal Person

Supervises: MEAL Officer

Field Engagement: Approximately 70% (Monitoring, verification, and field visits)

Role Purpose

The MEAL and Documentation Officer will be responsible for designing, implementing, and overseeing the Monitoring, Evaluation, Accountability, and Learning (MEAL) system across all Save the Children-funded interventions. This role ensures high-quality data generation, rigorous monitoring, evidence-based reporting, and institutional learning. The Officer will support accountability to communities, program quality improvement, and ownership transition to local stakeholders.

The role requires frequent field engagement, technical support to program teams, and close coordination with stakeholders at the district and community levels.

Key Responsibilities

1. Planning & Design

• Support development of MEAL frameworks, M&E plans, IPTTs, and PIRS.
• Ensure MEAL plans are integrated into project work plans and budgets.
• Develop/contextualise monitoring tools and checklists.
• Support baseline assessments, surveys, and evaluations.
• Build staff and stakeholder capacity on MEAL systems.
• Support to Program Lead for documentation.

2. Monitoring

• Conduct regular quality monitoring using Save the Children quality benchmarks (QBs).
• Jointly develop and track action plans on OPMIS.
• Carry out data quality assurance (DQA) and output tracking.
• Maintain an effective Feedback and Reporting Mechanism (FRM).
• Conduct joint monitoring with program and finance teams.

3. Evaluation

• Support logistics for baseline, midline, and endline evaluations.
• Document findings and integrate learning into programming.
• Assist in readiness assessments for ownership transition.

4. Accountability

• Train staff/stakeholders on accountability principles.
• Ensure an accessible complaints/feedback system.
• Ensure visibility of community information-sharing tools (boards, jingles, calendars).
• Conduct quarterly feedback satisfaction surveys.
• Organize at least one child consultation session per month.

5. Learning & Documentation

• Maintain a learning log and facilitate reflection sessions.
• Document best practices, success stories, and case studies (minimum two quality case studies per year).
• Contribute to quarterly, semi-annual, annual, and donor-specific reporting.

6. MEAL Data Management

• Maintain MEAL database (OPMIS/KOBO).
• Archive MEAL data systematically (hard and soft copies).
• Regularly update MEAL rack and registers.

7. Ownership Transition (OT)

• Document key learnings and milestones.
• Support readiness assessments and stakeholder capacity building.
• Facilitate handover workshops and reporting processes.

8. Representation & Coordination

• Represent RWUA in MEAL-related forums and coordination meetings.
• Liaise with Save the Children MEAL focal points.

Additional Responsibilities

• Conduct emergency-related MEAL tasks (rapid assessments, PDMs).
• Support proposal writing and evidence synthesis.
• Ensure safeguarding, safer programming, gender, diversity, and climate resilience integration.
• Other tasks as assigned by the line manager.

Child Safeguarding & Well-being

• Ensure full compliance with RWUA and Save the Children’s Child Safeguarding and PSEA policies. 
• Adhere to the dual-adult rule in all interactions with children and youth.
• Immediately report any safeguarding concerns in line with organisational procedures.
• Promote staff well-being and support effective team coordination.

Qualifications and Experience

The candidate must have a minimum of a Bachelor’s degree in Development Studies, Social Sciences, Statistics, Education, Public Health, or a related field. A minimum of three years of relevant professional experience in NGOs, INGOs, or development agencies in the role of MEAL Officer, Documentation Officer, or any other officer-level position is required. If the degree has been obtained from an institution outside Nepal, it must be accredited as equivalent by a Nepal Government-recognised university. In the case of technical education, valid registration with the respective professional council is mandatory.

Skills & Competencies:

• Strong knowledge of MEAL systems and tools (FRM, QBs, IPTT, DQA).
• Proficiency in MS Office, KOBO, Power BI, and OPMIS (preferred).
• Strong communication, analytical, facilitation, and report-writing skills.
• Experience in coordination with government, stakeholders, and communities.
• Commitment to child safeguarding, gender equality, and inclusion.
• Own a two-wheeler vehicle, and a valid driving licence is mandatory

Application Process

Interested candidates (Aged 23+ years to Under 45 Years) are encouraged to apply with their current CV and Cover letter to the email address vacancy@rwua.org mentioning the position applying in the subject line addressing to The Human Resource Department, Rural Women Upliftment Association (RWUA), Sarlahi or submit the hard copy to Rural Women Upliftment Association (RWUA), Haripur Municipality-2, Sarlahi, by the deadline of 07 September 2025 by 05:00 PM.

Only shortlisted candidates will be contacted for the further selection process. No telephone enquiries will be entertained, and any inappropriate recommendation might automatically disqualify the candidate from further processing. RWUA respects zero tolerance and child rights and strictly follows the child safeguarding policy of the organisation. RWUA is an equal opportunity employer and strictly follows merit-based selection. More priority is given to qualified minority groups, female and LGBTIQ candidates, or those from disadvantaged communities, and local people with best-fit qualifications and competencies are strongly encouraged to apply. Include the expected salary in your application letter.