Finance and Administrative Assistant

Abt Associates

Detailed Job description / requirements:

USAID Nepal Sajhedari - Support to Federalization (STF)

Finance and Administrative Assistant

Project Overview

The USAID Nepal Sajhedari STF project seeks a dynamic Nepali professional to fill the position of Administrative Assistant.  Sajhedari - STF is a six-year technical assistance project that aims to support the Government of Nepal (GoN) in the transition from a unitary state to a three-tiered federal system. This support will be focused on achievement of the following objectives:

Objective 1: The GoN creates sound policies and legislation that empower, finance and regulate provincial and municipal governments;

Objective 2: Provincial and municipal governments are more responsive, accountable, transparent and effective; and

Objective 3: Citizens and civil society organizations in the target municipalities are more involved in local decision-making and oversight.

The Administrative Assistant will report to the Finance & Administration Officer and be based in Dhangadi Office. 

Position Responsibilities  

  • Manage the reception desk, welcome visitors and answer their enquiries, or guide them to the appropriate STF staff members
  • Assist in making arrangements/reservations for STF visitors and maintain a visitor schedule 
  • Coordinate hospitality functions as needed 
  • Answer/screen and direct phone calls to STF staff members
  • Receive and register all incoming mails and forward / circulate mails to users 
  • Maintain polite and professional communications via phone, e-mail, and mail.
  • Perform typing, filing and handling of correspondence in accordant to defined procurement, inventory, personnel and logistics policies and procedures.
  • Ensure filing is up-to-date and maintain complete and accurate records
  • Maintain the inventory system according to USAID procedures
  • Make travel arrangements, such as flight bookings, car rentals, and hotel and restaurant reservations.
  • Prepare and update invitation list and guest list for workshops and meetings, send out invitations and receive confirmations. Provide logistical support for workshop and meetings
  • Maintain petty cash.
  • Assist in procurement and finance as required 
  • Maintain the STF staff Leave Record for field office staff
  • Keep records of publication materials
  • Other work as assigned by the supervisor

Skills/Knowledge Required: 

  • Bachelor’s Degree in Business, Accounting or a related field
  • Minimum of five years of experience in office administration, logistics management, and event/meeting coordination.
  • Respectful and tolerant; able to work well in a diverse team.
  • Strong organizational and coordination skills, and timely follow-up
  • Careful, detail-oriented approach to work and ability to handle a demanding workload
  • Proficient in all Microsoft Office programs (Word, Excel, PowerPoint, etc.)
  • Fluency in English and Nepali

To apply, Interested candidates can submit their application at  by 28 February 2021.

Job Overview

Category Finance & Administration
Openings 1
Position Type Full Time
Experience 5+ years
Education Graduate (Bachelors)
Posted Date 19 Feb, 2021
Apply Before 28 Feb, 2021
City Dhangadi Base