Finance and Administrative Assistant

USAID Nepal Sajhedari - Support to Federalization (STF)

Finance and Administrative Assistant

Project Overview

The USAID Nepal Sajhedari STF project seeks a dynamic Nepali professional to fill the position of Administrative Assistant.  Sajhedari - STF is a six-year technical assistance project that aims to support the Government of Nepal (GoN) in the transition from a unitary state to a three-tiered federal system. This support will be focused on achievement of the following objectives:

Objective 1: The GoN creates sound policies and legislation that empower, finance and regulate provincial and municipal governments;

Objective 2: Provincial and municipal governments are more responsive, accountable, transparent and effective; and

Objective 3: Citizens and civil society organizations in the target municipalities are more involved in local decision-making and oversight.

The Administrative Assistant will report to the Finance & Administration Officer and be based in Dhangadi Office. 

Position Responsibilities  

• Manage the reception desk, welcome visitors and answer their enquiries, or guide them to the appropriate STF staff members
• Assist in making arrangements/reservations for STF visitors and maintain a visitor schedule 
• Coordinate hospitality functions as needed 
• Answer/screen and direct phone calls to STF staff members
• Receive and register all incoming mails and forward / circulate mails to users 
• Maintain polite and professional communications via phone, e-mail, and mail.
• Perform typing, filing and handling of correspondence in accordant to defined procurement, inventory, personnel and logistics policies and procedures.
• Ensure filing is up-to-date and maintain complete and accurate records
• Maintain the inventory system according to USAID procedures
• Make travel arrangements, such as flight bookings, car rentals, and hotel and restaurant reservations.
• Prepare and update invitation list and guest list for workshops and meetings, send out invitations and receive confirmations. Provide logistical support for workshop and meetings
• Maintain petty cash.
• Assist in procurement and finance as required 
• Maintain the STF staff Leave Record for field office staff
• Keep records of publication materials
• Other work as assigned by the supervisor

Skills/Knowledge Required: 

• Bachelor’s Degree in Business, Accounting or a related field
• Minimum of five years of experience in office administration, logistics management, and event/meeting coordination.
• Respectful and tolerant; able to work well in a diverse team.
• Strong organizational and coordination skills, and timely follow-up
• Careful, detail-oriented approach to work and ability to handle a demanding workload
• Proficient in all Microsoft Office programs (Word, Excel, PowerPoint, etc.)
• Fluency in English and Nepali

To apply, Interested candidates can submit their application at NepalJobsSTF@stfnepal.org  by 28 February 2021.