EOI – Call for Sealed Quotations for Supply of IT Equipment

Women Rehabilitation Center (WOREC)

EOI – Call for Sealed Quotations for Supply of IT Equipment

Reference: WOREC/PROC/EOI/2026/003

Issue Date: September 23, 2026

Submission Deadline: October 8, 2026 by 5:00 PM (NPT)

Women Rehabilitation Center (WOREC) is a national non-governmental organization established in 1991, dedicated to preventing violence against women and girls, addressing root causes of inequality, and promoting the economic, social, and cultural well-being of women and marginalized groups.

(WOREC) invites sealed quotations from registered and qualified vendors for the supply and delivery of IT equipment to support our ongoing institutional programs.

1. Scope of Supply

Vendors are requested to provide detailed unit rates and total costs for the following hardware. All proposed equipment must meet or exceed the baseline technical specifications outlined below, which are designed to handle rigorous field operations and high-volume administrative tasks.

2. Submission Guidelines

To ensure a fair and transparent evaluation process, all interested vendors must adhere strictly to the following submission procedures:

• Envelope Preparation: All bids must be enclosed in a securely sealed envelope. To ensure confidentiality, vendors are requested to sign and stamp across the seal of the envelope.
• Mandatory Labeling: The outside of the envelope must be clearly marked with the reference code: WOREC/PROC/EOI/2026/003. 
• Submission Format: Quotations must be submitted in hardcopy using the official WOREC RFQ format provided on this portal.
• Delivery Location: Hand-deliver or courier the sealed envelope to the WOREC Office front desk located in Balkumari.
• Deadline: All quotations must be received during standard office hours no later than October 8, 2026. Submissions received after this deadline will be automatically rejected.

3. Required Documentation

A complete submission must include the following verified documents to establish the vendor's eligibility and technical capacity. Incomplete submissions will not be considered.

• Financial Proposal: A completed, signed, and stamped WOREC RFQ (RFQ_OfficeEquipments.xlsx) form detailing the unit prices, applicable taxes, and total costs.
• Company Registration: A valid copy of the firm or company registration certificate.
• Tax Registration: A valid copy of the VAT/PAN registration certificate.
• Tax Clearance: A copy of the most recent Tax Clearance Certificate for the preceding fiscal year.
• Company Profile & Experience: A brief organizational profile highlighting previous experience supplying IT hardware to non-governmental organizations or similar institutions.
• Product Data Sheets: Technical brochures or spec sheets for the proposed models (specifically the tablets, laptops, and printers) to verify they meet the requested minimum requirements.

WOREC reserves the right to accept or reject any quotation, in whole or in part, without assigning any reason.

4. Important Disclaimers

• Any attempt to influence the bidding process will result in disqualification.
• WOREC reserves the right to accept or reject any or all quotations without providing a reason.
• This EOI does not constitute a commitment to award a contract; award is subject to budget availability and internal approvals.