Admin & Finance Officer

Vacancy Announcement

Date of Publication: 10 Dec 2025

Health Nutrition Education and Agriculture Research Development Nepal (HEARD Nepal)

HEARD Nepal is a humanitarian NGO, registered under the Registration of Institutions Act 2034 BS. Affiliated with the Social Welfare Council, Kathmandu (Affiliation No: 52601) and PAN No: 615996712. Registered office: Rajbiraj, Saptari; provincial field offices: Biratnagar, Morang; Sukedhara, Kathmandu; Birendranagar, Surkhet, Karnali Province.

Project: Nutrition for Life – N4L (जीवनकालागि पोषण)

HEARD Nepal in partnership with Helen Keller International, is implementing Nutrition For Life- N4L (जीवनकालागि पोषण) Program in Saptari District, Madhesh Province. Covering all 18 local governments. The project aims to reduce acute malnutrition among pregnant women and children under five by strengthening local health systems, expanding community-based nutrition services, and promoting optimal Infant and Young Child Feeding (IYCF) practices. Activities include mass screenings, home-to-home case management, improving inpatient/rehabilitation services, ensuring supply chain reliability, supporting underweight pregnant women, IFA supplementation, and capacity building for health workers and FCHVs. Coordination with local governments and key stakeholders (FWD/MoHP, Provincial Health Directorate, Health Offices) ensures sustainability.

HEARD Nepal invites applications for the following positions under the N4L project

1. Admin & Finance Officer (Women candidates are strongly encouraged to apply)

No. of Positions: 1

Reports To: Program Coordinator / Executive Director

Duty Station: Saptari, Madhesh Province

Type of Contract: Full-time (Fixed Term)

Duty Station: PNGOs office

Reports To: Program Coordinator / Finance/Admin Manager

Overall Purpose of the Role

The Admin & Finance Officer is responsible for supporting accurate financial management, administrative operations, and compliance within the PNGO. The role ensures timely recording, reporting, and reconciliation of financial transactions; supports budgeting and audit processes; and maintains efficient administrative systems in alignment with organizational policies and national regulations.

Key Responsibilities

A. Financial Management

• Record, verify, and update financial transactions, ensuring completeness, accuracy, and compliance with organizational policies and national laws.
• Prepare vouchers, maintain ledgers, reconcile accounts, and manage cash/bank transactions.
• Prepare periodic financial reports (e.g., monthly, quarterly, annual) and submit them to management and relevant stakeholders on time.
• Support budget preparation, budget monitoring, and expenditure tracking.
• Ensure timely payroll processing, payment of suppliers, and settlement of advances.
• Maintain proper documentation, filing, and backup of all financial records (both digital and hard copies).
• Ensure compliance with donor requirements, internal control procedures, and statutory obligations (including TDS and tax rules).
• Support internal, external, and donor audits through timely preparation and submission of relevant documents.
• Use financial/accounting software (e.g., FAMAS or similar) to maintain up-to-date accounts.

B. Administrative Support

• Support procurement processes, inventory updates, and asset management in accordance with organizational procedures.
• Assist in maintaining office administration, logistics, and record-keeping systems.
• Coordinate travel, meeting arrangements, and administrative support for project teams.
• Ensure proper maintenance of office equipment, supplies, and administrative services.

C. Capacity Support & Compliance

• Provide guidance to project and field staff on financial procedures, documentation standards, and compliance requirements.
• Support the development and improvement of internal control systems and administrative procedures.
• Conduct or support trainings for finance and non-finance staff when needed.

D. Other Duties

• Perform additional tasks as required to support finance, administration, and organizational operations.

Required Qualifications & Experience

• Bachelor’s degree in Business Studies, Accounting, Finance, or a related field (BBA/BBS) (Master’s preferred- MBA/MBS).
• Minimum 3 years of experience in finance and administration, preferably in NGO/INGO or development projects.
• Strong knowledge of accounting principles, financial reporting, budgeting, and audit procedures.
• Experience using accounting software (e.g., Truebook, FAMAS, Tally, or similar).
• Proficiency in MS Office, especially Excel.
• Strong analytical, organizational, and problem-solving skills.
• Good communication skills in both English and Nepali.
• Ability to work independently, meet deadlines, and handle multiple priorities.
• Ability to work under pressure and occasionally outside standard hours.

Key Competencies

• Attention to detail and high integrity
• Strong interpersonal and teamwork skills
• Ability to maintain confidentiality
• Result-oriented and proactive approach.

Application Instructions (Human Resource Department )

Required Documents: Updated Resume (CV), Academic Certificates, Cover Letter outlining experience and commitment

Email: vacancy@heardnepal.org

Deadline: 16 December 2025

Subject Line: “Application for [Job Title]” in subject

Notes:

• Only short-listed candidates will be contacted.
• HEARD Nepal reserves the right to accept or reject applications.
• Telephone inquiries will not be entertained.
• The job contract is contingent on the approval of the Subaward

Priority Consideration:

• Local candidates from marginalized communities (Dalit women, gender/sexual minorities, PWDs, Madhesi, Tharu, Muslim, Janajati) encouraged to apply.

Work Norms: Flexible arrangements; staff can work anywhere with accountability for results.

Child Safeguarding: HEARD Nepal is a Child Safe Organization with zero tolerance for child abuse and screens applicants for suitability to work with children.