Accountant

Helping Heart for Relief and Development Nepal

Nayabazar-16, Kathmandu-Nepal

JD for Accountant

Organization Background:

Helping Heart for Relief and Development Nepal (HHN) is a secular, non-profit, non-governmental humanitarian organization dedicated to improving the lives of underprivileged and marginalized communities across Nepal. Established in 2021, HHN was founded to address persistent poverty and the limited availability of essential services in remote and underserved regions. Guided by the principles of inclusivity and equity, the organization empowers individuals regardless of gender, religion, or ethnicity, fostering informed and responsible citizens who contribute to social and economic development. Headquartered in Nayabazar, Kathmandu, HHN operates through four regional offices and delivers programs across 47 districts, ensuring broad geographic reach and meaningful community impact.

Registered with the Government of Nepal and affiliated with the Social Welfare Council, HHN collaborates closely with local governments, community institutions, and development partners to strengthen good governance and expand access to education, healthcare, nutrition, sustainable livelihoods, vocational skills, safe drinking water, WASH (Water, Sanitation, and Hygiene), youth development, infrastructure, child protection, orphan care, seasonal and emergency response. The organization also has substantial experience in implementing gender-based violence prevention and response initiatives. Through institutional capacity development, research, evidence-based planning, and community systems strengthening, HHN advances sustainable development by empowering women, children, youth, and other vulnerable populations.

Position: Accountant

Type of Contract: Full-time for a minimum of 2 years

Post Level: Mid-Level

Reports to: General Manager

Qualification: ACCA/BBA/CA/MBA Preferred 

Key Skills: Accounting, Taxation, ERP Software, FAMAS, IFRS, Attention to Detail

Professional Experience: Minimum of 2 years of relevant experience in finance.

Duty Station: Nayabazar-16, Kathmandu-Nepal

Salary and Benefits: As per the organization's norms commensurate with the project agreement and candidates.

Job Summary

The accountant is responsible for ensuring the effective management of the organization's financial operations by maintaining accurate accounting records, preparing financial reports, managing budgets, and ensuring compliance with organizational policies, donor requirements, and the Government of Nepal's financial and tax regulations. The position oversees day-to-day accounting functions, including bookkeeping, ERP/FAMAS entries, payroll, banking, taxation, budget monitoring, financial analysis, and audit support. The accountant plays a critical role in maintaining strong internal financial controls, safeguarding organizational assets, supporting donor-funded projects, and providing timely, accurate financial information to facilitate informed decision-making, transparency, and accountability across the organization.

Key Responsibilities

1. Financial Management

• Maintain accurate accounting records and financial transactions. 
• Record all receipts, payments, ERP entries, and bank transactions. 
• Prepare monthly, quarterly, and annual financial statements. 
• Ensure proper bookkeeping in accordance with accounting standards.

2. Budget Planning and Monitoring

• Assist in preparing annual organizational and project budgets. 
• Monitor budget utilization and expenditure against approved budgets. 
• Analyze budget variances and recommend corrective actions. 
• Support program teams in financial planning.

3. Cash and Bank Management

• Maintain cash books, petty cash, and bank books. 
• Prepare bank reconciliation statements monthly. 
• Monitor cash flow and forecast funding requirements. 
• Ensure proper custody of cash and financial documents.

4. Accounts Payable & Receivable

• Process vendor payments, staff reimbursements, and advances. 
• Verify invoices, quotations, and supporting documents. 
• Monitor outstanding advances and receivables. 
• Ensure timely settlement of liabilities.

5. Donor Financial Compliance

• Prepare donor financial reports according to grant agreements. 
• Ensure expenditures comply with donor guidelines and approved budgets. 
• Maintain supporting documentation for donor-funded projects. 
• Assist during donor financial reviews.

6. Statutory Compliance

• Ensure compliance with national tax laws and NGO regulations. 
• Prepare tax deductions and statutory payments. 
• Coordinate with government authorities when required. 
• Maintain compliance with Provident Fund (PF), VAT, and other applicable regulations.
• Tax compliance and reporting, including monthly TDS/e-TDS of vendor and other transactions.

7. Procurement and Financial Control

• Verify procurement documentation before payment. 
• Ensure procurement follows organizational policies. 
• Maintain proper internal financial controls. 
• Prevent fraud and financial irregularities.

8. Payroll Administration

• Prepare monthly payroll. 
• Calculate taxes, PF deductions, and other employee benefits. 
• Process salary payments. 
• Maintain payroll records confidentially.

9. Audit Support

• Prepare schedules and supporting documents for internal and external audits. 
• Respond to the auditor's queries. 
• Implement audit recommendations. 
• Maintain audit-ready documentation.

10. Financial Reporting Preparation: 

• Monthly financial reports 
• Budget variance reports 
• Cash flow reports 
• Grant expenditure reports 
• Management reports 
• Present financial information to management.

11. Asset Management

• Maintain a fixed asset register. 
• Verify physical assets periodically. 
• Record depreciation. 
• Monitor inventory and equipment. 

13. Documentation

• Maintain organized filing of financial documents. 
• Archive vouchers, invoices, contracts, and supporting documents. 
• Ensure records are available for audits and donor reviews.
• Ensure all financial operations align with the organization’s bylaws and non-profit status regulations

Job Specification

• Need to travel to our branch offices frequently.
• Strong knowledge of accounting principles, practices, standards, laws, and regulations 
• Knowledge of donor compliance requirements. 
• Familiarity with Nepal tax laws, PF, VAT, and NGO financial regulations.
• Proficiency in accounting software (FAMAS & Tally)
• High level of integrity and confidentiality.

Other Requirements:

• Integrity & Inclusion: Demonstrated commitment to HDCS values, ethical conduct, safeguarding, gender equality, disability inclusion, social inclusion, accountability, and the HDCS Code of Conduct.  
• Problem Solving & Decision Making: Ability to analyze field-level challenges, make sound technical decisions, recommend practical solutions, and adapt interventions to changing contexts. 
• Computer & Digital Skills: Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), email communication, virtual meeting platforms, and other digital tools required for accounting like FAMAS, Tally, and others. 
• Driving License: Valid Category "A" motorcycle driving license with a minimum of two years of driving experience.

Interested and results-oriented candidates who meet the above-mentioned qualifications and experience are invited to submit their application, updated CV, and cover letter via email to admin@helpingheartnepal.org no later than 5:00 PM on Tuesday, August 4, 2026. Please use the subject line: "Job Title – Your Full Name."

Helping Heart for Relief and Development Nepal (HHN) is an equal- opportunity employer. We encourage applications from all qualified individuals without discrimination based on gender, race, religion, ethnicity, disability, or any other protected characteristics.

Only shortlisted candidates will be contacted via email. Kindly refrain from making telephone inquiries regarding the recruitment process.