Various Positions

FHI 360 Nepal

Detailed Job description / requirements:

FHI 360 Nepal

Vacancy Announcement

FHI 360 has been working in Nepal since 1993 in the areas of HIV/AIDS, family planning/reproductive health, nutrition, antimicrobial resistance, environment, capacity building, civil society and media strengthening, and governance reform. FHI 360’s work is grounded in evidence and aligns with and provides support to the Government of Nepal’s development priorities and plans. FHI 360 Nepal is recruiting a highly qualified and dynamic Nepali citizens for the following positions:

Grants Specialist

The Grants Specialist is responsible for managing the Country Office contracts & grants system to provide sound management control over FHI 360 compliance with award terms and conditions and FHI 360 policy.

Key Responsibilities

  • Responsible for summering and analysing sub-award financial information and ensure proper adherence/fulfilment of sub-award terms and conditions, compliances, donor requirements and applicable government policies.  
  • Take lead role in effective and comprehensive financial monitoring of sub-awardees. Develop proper monitoring plan, site visit plan, update monitoring tracker, manage all monitoring documentation, update and follow up issue action matrix, take initiative on timely settlement of issues, develop appropriate tools and techniques, advise management for improvement of quality monitoring, etc. 
  • Perform FHI 360 pre-award reviews by visiting organization for examine/review the organization’s financial and management capacity.
  • Perform crucial role in the Design, Finance and Technical team to develop sub-agreement budget and budget amendment following FHI 360 standard formats and requirements, review cost in the basis of allocability, reasonability and allowability.
  • Prepare sub-agreement and amendment budget through conducting an effective negotiation with sub-awardees.
  • Develop financial training/orientation package in align with FHI 360 financial management and reporting system and provide orientation/training as and when required. Conduct need assessment for partner capacity development and organize appropriate capacity enhancement activities.
  • Organize and ensure complete file of implementing agencies for Contract Management Service (CMS) that includes agreement, pre-award, financial and administrative review checklist, policies and procedures of the organization etc.
  • Develop subproject financial management guidelines for implementing agencies as per need. Provide input to identify policy gaps and improvement of it. Make sure the policy is applied consistently and complied with the FHI 360 policy.
  • Ensure implementing partner agencies (IAs) submit the Sub-award Financial Report (SFR) in timely manner, reviews and comments on SFRs submitted by implementing agency for country office approval and reimbursement of expenditure.
  • Maintain financial information on fund received and monthly expenditure by the implementing agencies and ensure IAs have good fund management system, have sufficient fund balance in hand and review IAs cash flow projection and their expenditures trends.
  • Oversee/prepare implementing agencies inventory control system and maintain details of value added tax (VAT) bills submitted by them.
  • Coordinate with the program units and provide up-to-date financial information on implementing agencies receiving funds from FHI 360 Nepal.
  • Responsible to check and collect evidences of legal requirements are fulfilled by implementing partners such as statutory audit report, tax clearance, registration renewal, etc.
  • Assist in carrying out internal and external auditing functions. Ensure foreign recipient audit requirement and provide necessary support as appropriate.
  • Take proactive role in sub-award closeout process specially in close-out plan, communication, correspondence, orientation, monitoring, collection of deliverables, documentation and final financial settlement of award.   
  • Perform other related duties as assigned by the supervisor, Finance and Administrative Director and Country Director.

Minimum Requirements:

  • Master’s degree in accounting or business management or related field with minimum three
  • years of work experience or bachelor’s degree in accounting or business management or related
  • field with minimum five years of experience
  • Knowledge and experience with finance and grant management system
  • Knowledge on government’s legal requirement and applicable policy provisions 
  • Experience with USAID contract and grants management
  • Ability to perform multiple tasks and work under pressure
  • Computer Literate (Word, Excel)
  • Ability to work well with others and to develop and maintain positive working relationships
  • Resourceful in resolving problems and initiating solutions
  • Fluency in English and Nepali (spoken, written, typing)

Front Office and Admin Associate

The Front Office and Admin Associate is responsible to manage FHI 360 Nepal reception, vehicle movement, domestic travel and provide logistics and administrative support.

Key Responsibilities

  • Responsible for the overall appearance of smooth running of the Reception function.
  • Greet visitors courteously by telephone and in-person and obtain accurate information from callers/visitors, direct as appropriate in both English and Nepali Language.
  • Responsible for managing the office communications systems: telephone, facsimile, sort and distribute in/out mail including preparation and process out-going overnight express mail.
  • Maintain necessary logs to track office communications in accordance with office procedures.
  • Assist staff with appointment scheduling & the screening of calls.
  • Maintain and update telephone directory/staff address and emergency contact list, IAs, FHI 360 overseas, and FHI 360 visitors list.
  • Process local Expense Authorization (EA) of all staff and visitors for necessary approval and maintain records of approved EAs.  Arrange hotel reservation, ticketing, vehicle rental of staff and visitors as per FHI 360 travel policy.
  • Prepare travel matrix and send reminder to staffs for submission of Trip Reports and Travel Expense Report.
  • Assist with logistics support for program related workshops, trainings, and conferences. 
  • Prepare necessary logs/matrix/roster of applications and proposals sent to FHI 360 in response to the advertisements and through references. 
  • Prepare monthly duty roster of drivers and security guards.
  • Responsible for the assignment of driver’s duty for FHI 360 staff and visitors during normal working hours and off day if required in consultation with Finance and Administrative Director.
  • Provide timely administrative support for management of office building operations (e.g. electricity, drinking water, communications, maintenance and repair of office equipment and furniture by service vendors, etc.)
  • Perform other duties as assigned by the supervisor, Finance and Administrative Director, Project Lead and Country Director.

Minimum Requirements:

  • Intermediate degree with at least two years of relevant experience or Bachelor’s degree with at least one-year relevant experience.
  • Previous experience in administrative and/or office management functions will be an asset.
  • Prior experience working with I/NGOs and formal secretarial training will be an added advantage.

Technical Specialist‒HIV (2 positions)

Technical Specialist‒HIV is responsible for managing, capacity building, and supportive supervision and onsite coaching to IAs to provide e continuum of HIV prevention, care, support, and treatment (CoPCT) services with quality.

Key Responsibilities

  • Identify needs for technical assistance (TA) in coordination with other members of the technical team to be supported by FHI 360. 
  • Support program team in providing technical backstopping of IAs to ensure national protocols, standard operating procedures (SOP), and guidelines are followed for CoPCT activities.
  • Assist Senior Technical Advisor in designing, developing, and providing TA to National Center for AID and STD Control (NCASC), National Public Health Lab (NPHL) and other government entities in a systematic and structured manner as per EpiC Nepal work plan. 
  • Organize training on HIV testing, counseling, and case management of HIV, peer navigation and sexually transmitted infection (STI), and other training related to CoPCT including test, treatment, and retention using updated training curriculum and manuals. 
  • Conduct supportive supervision and monitoring of field activities and assist FHI 360 IAs in assessing their own performance, provide onsite coaching support, and adjust their activities and clinical services on an ongoing basis to ensure impact, coverage, and quality of services. 
  • Assess the technical capacity of the IAs particularly in the CoPCT for new and innovative approaches and technology in HIV prevention, HIV testing, treatment, care, and support and ensure appropriate TA in strengthening the capacity of IAs.  
  • Contribute to regular monitoring and documentation of programmatic achievements, lessons learned, and success stories and their implications to the program.  
  • Conduct regular analysis of CoPCT cascade and service-related data and use and recommend for program improvement on a regular basis 
  • Regularly review the national and international literature, journal articles, good practices and lessons learned and contribute to conduct technical updates and knowledge-sharing session both within FHI 360 Nepal and the national forum. 
  • Conduct clinical mentoring and supportive supervision of antiretroviral therapy (ART) centers and dispensing sites and conduct technical update sessions as well as continuing medical education (CME) at ART centers. 
  • Write and manage the production of high-quality technical reports and documents. 
  • Build and manage institutional relationships and partnerships with key national counterparts and international technical agencies to develop coordinated technical approaches, resource allocation, and work plans under the umbrella of the National HIV/AIDS Strategy to meet global goals of ending AIDS by 2030. 
  • Attend coordination meetings with government, donors, partner organizations, and other stakeholders as needed. 
  • Perform other relevant duties assigned by supervisor, Deputy Project Director, Project Director, and Country Director.

Minimum Requirements:

  • Bachelor in Medicine and Bachelor in Surgery (MBBS) with master’s degree in public health or relevant work experience in public health or equivalent
  • Experience in HIV program and services including clinical management of HIV and STI, ART preferred   
  • Strong technical, analytical, and clinical knowledge and skills
  • Ability to work independently and multi-task with minimal supervision and able to travel in short notice
  • Excellent oral and written English skills required 
  • Ability to work well with others and to develop and maintain positive working relationships

To apply for this job online, please click on the link

Final deadline for application is 5:00 p.m. July 10, 2022.

Only short-listed candidates will be invited for written tests and oral interview. Any effort to influence the selection process will result in disqualification.

Job Overview

Category Development and Project
Openings 4
Position Type Full Time
Experience Please check vacancy details.
Education Please check vacancy details
Posted Date 29 Jun, 2022
Apply Before 10 Jul, 2022
City Kathmandu