TERMS OF REFERENCE (TOR) FOR VIDEO DOCUMENTATION OF ACHIEVEMENTS AND LESSONS LEARNED AND CAPACITY BUILDING

TERMS OF REFERENCE (TOR)

FOR VIDEO DOCUMENTATION OF ACHIEVEMENTS AND LESSONS LEARNED AND CAPACITY BUILDING

1. PRESENTATION OF TERRE DES HOMMES

Terre des hommes Foundation (Tdh), the leading Swiss child relief non-profit organization, is active in more than 27 countries with its programs of mother and child health, child protection, WASH and emergency response. Founded in 1960, Tdh helps build a better future for disadvantaged children and their communities, with innovative approaches matched to practical, sustainable solutions.

In Nepal, Tdh has been actively involved in project development and implementation since 1985, primarily focusing on health, water, sanitation, and hygiene (WASH), child protection, and migration. Through its long-standing presence and dedication, Tdh continues to make a positive impact on the lives of vulnerable children, families, and their communities.

2. BACKGROUND

Terre des hommes Foundation under the Swiss Water and Sanitation Consortium Phase IV, in partnership with Geruwa Rural Awareness Association (GERUWA), aims to enhance local education, health, and WASH services through a system-strengthening approach to WASH programming. The project’s objective is to ensure access to sustainable WASH services in institutions (health care facilities and schools) by strengthening the capacity of local governments and stakeholders. This system-strengthening approach is designed to support system actors in improving the quality and sustainability of WASH services in institutions, ensuring equitable access for all populations. In health care facilities, the project supports the government in rolling out WASH FIT and improving WASH services and healthcare waste management, as guided by the WASH FIT framework.

In schools, the project promotes practical education on environment and climate based on the SWSC/SDC Blue School approach. The Blue School approach is an experiential and child- centred learning model that integrates environmental sustainability and climate change education into school systems and communities. It aims to enhance students’ learning outcomes and academic performance by linking theoretical knowledge with practical environmental actions. Through this approach, children are empowered to act as climate champions- leading and promoting climate-responsive initiatives both within schools and in their communities.

To document achievements, amplify impact, and support advocacy efforts, Tdh intends to produce multiple short, high-quality video documentaries and photos that capture the results and lessons of the SAFAL project and to disseminate the videos in one of the national-level medias.

3. OBJECTIVE OF THE ASSIGNMENT

The overall objective of this consultancy is to systematically document and visually capture evidence of the impact, outcomes, and contributions of the intervention through high-quality video documentary and media content, to generate actionable learning, highlight positive change, and effectively showcase the project’s successes and innovative practices to relevant stakeholders.

The specific objectives are:

• Provide a half-day/one-day training to Partner Staff on techniques to take photos and videos which can be used for field reporting and social media posting (better capture with essence);
• Produce compelling short video documentaries that showcase the impact, innovations, and lessons of the SAFAL project.
• Capture photos from the field to be used for project reporting, donor reports, and social media.
• Highlight improvements in WASH infrastructure, service delivery, and governance systems.
• Capture voices of children, communities, health workers, and local authorities.
• Support advocacy, impact/evidence management, knowledge sharing, and donor communication.

4. SCOPE OF WORK

The selected consultants/firms will be responsible for the following tasks (but not limited to):

A. Pre-production

• Review of SAFAL project documents and reports
• Conduct consultation meetings with Tdh
• Develop:
  • Concept notes
  • Storyline and script
  • Detailed production plan

B. Production

• Conduct field visits to selected municipalities, schools, and HCFs
• Capture:
  • High-quality video footage
• Interviews with:
  • Beneficiaries (children, community members)
  • Health workers and teachers
  • Government representatives
  • Project staff
• Ensure ethical storytelling and informed consent

C. Post-production

• Produce:
  • Multiple mini documentaries
  • Short clips for digital platforms
  • High-resolution field photographs
• Include:
  • Voiceover and subtitles (English required)
  • Branding aligned with guidelines provided by Tdh
• Revise output based on feedback
• Ensure that the video adheres to all relevant legal and ethical standards ensuring 'Do no harm principle' to children and the communities we work with.

5. TIMELINE

The production of the video is expected to be 45 days from the date of contract signing, including all pre-production, fieldwork, and post-production stages.

6. CHRONOGRAM

A more detailed workplan will be developed in coordination with Tdh.

7. PROFILE OF PROPOSED CONSULTANT /FIRM

a) The Consultant / Firm should possess minimum of 5 years of professional experience in audiovisual communications, production of videos, and editing of videos of relevance to development programming.

b) Demonstrate experience in:

• Development sector storytelling
• WASH/health/social impact content

c) Excellent oral communication skills, able to speak and communicate in Nepali along with English.

d) Strong interpersonal and networking skills.

e) Ability to interact with a cross section of people from the grassroots to government officials.

f) Experience working in different locations, and under different circumstances.

8. SAFEGUARDING AND ETHICAL GUIDELINES

The consultant must sign Tdh's Code of Conduct/Child Safeguarding Policy. Tdh has its own safeguarding guidelines which the consultant needs to adhere to. Photo and video consent is also mandatory and should comply with Tdh’s ‘do no harm to children’ and ‘no harm to communities’

as a central theme. A responsible authority from the consultants/firms must sign the Tdh's Child Safeguarding Policy and Code of Conduct and be willing to adhere to its principles and expected practices. If a breach of the policy or code of conduct takes place, the consultancy will be terminated immediately without any financial burden on Tdh. More importantly, H/She should be responsible for reporting concerns according to the "Reporting Concerns Framework”.

9. COPYRIGHT

All materials arising out of this consultancy will remain the property of Tdh. No use of material is to be made without permission, and confidentiality is to be maintained.

Compliance and Ethics

Mention observance to Tdh’s safeguarding, consent and ethical standards especially since filming involves Children, parents, government officials.

Reconfirm that signed consent forms for all filmed individuals to be mandatory.

10. APPLICATION PROCEDURE

• Interested consultants/firms can submit proposal through email to npl.contact@tdh.org before 30 April 2026 by 5:00 with the following documents. A cover letter expressing interest and understanding of the project.
• Updated CV mentioning the required experience and qualifications.
• A minimum of five years of experience in a related field, with a focus on the development sector, is required.
• Expertise, and a relevant portfolio of WASH related issues is a must.
• A detailed project plan outlining how the consultants/firms intend to execute the production process.
• An itemized budget for the project.
• Any sample of previous work.
• Contact information for relevant references.
• For firms/company: legal documents, VAT/PAN registration, Company registration and latest tax clearance FY 2081-82

11. SELECTION CRITERIA

The selection will be based on the following criteria:

• Demonstrated experience and expertise in producing similar documentaries/videos in the WASH sector.
• Quality and creativity of previous documentary work.
• Availability to complete the project within the timeline set by the organization
• Evaluation criteria: 70% technical and 30% financial based on the submitted proposal.

Tdh reserves the right to accept or reject any or all consultants/firm without providing any reason whatsoever. Only the shortlisted consultants/firms will be called for further process.