Lutheran World Relief

Details / requirements:


RFP #: 


Contract Type:

Fixed Price Contract

Issuance Date:

24 June 2024

Deadline for questions/requests for clarifications:

5 July 2024

Deadline for response to Questions/ Clarification:

8 July 2024

Final deadline to submit applications:

29 July 2024

Anticipated Award Date:

July – August 2024

RFP Contents and Attachments:

1. Brief About Organization

2. Brief About SOW & Background

3. Instruction to Bidders

4. Technical and Financial Proposal Evaluation

5. Annexes

  • Annex 1 - Detailed Baseline ToR
  • Annex 2 - Technical Proposal Outline
  • Annex 3 – Financial Proposal Template

1. Brief About Organization

Corus International is the parent of a family of world-class organizations working to deliver the holistic, lasting solutions needed to end extreme poverty once and for all. We are a global leader in international development, with 150 years of combined experience across our brands. Our nonprofit and for-profit subsidiaries include IMA World Health and its fundraising brand Corus World Health, Lutheran World Relief, CGA Technologies, Ground Up Investing, and Farmers Market Brands. Our more than 800 employees around the globe are experts in their fields and dedicated to helping the world's most vulnerable people break the cycle of poverty and lead healthy lives. Further details about the organization can be found at:

2. Brief About Project and SOW 

Corus International, incorporating Lutheran World Relief in Nepal, is planning to implement the Modernizing Aquaculture in Nepal (MATSYA) project. This project aims to enhance food security by improving the aquaculture value chain through 1) Incorporating climate-smart technologies, 2) Enhancing market linkages and farmer incomes, 3) Increasing access to finance for farmers and 4) Strengthening public and private sector monitoring and decision-making. The project will support individuals directly and indirectly by collaborating with aquaculture farmers, groups, cooperatives, associations, hatcheries, nurseries, transporters, buyers/traders, institutions, equipment providers, and government bodies across sixteen districts in the provinces of Koshi, Madhesh, Bagmati, Gandaki, and Lumbini.

The Lutheran World Relief (LWR) is preparing a Baseline Survey for the MATSYA Project and invites proposals from experienced and qualified evaluation firms.The selected evaluation firm will provide baseline data and draft report, update project targets, and revise the performance monitoring plan (PMP), establishing points of comparison to measure program impacts for selected standard and custom performance indicators. Follow the detailed TOR attached in Annex-1.

3. Instruction to Bidders

A. Submission Deadline and Protocol:

  • Deadline: Offers must be received no later than 17:00 hrs (Nepal standard time) on 29 July 2024.
  • Submission Method: Email only to with subject line: RFP #16
  • Contract Award: LWR will award the contract within 60 days after the final date for price submissions. The anticipated award date is between July and August 2024. If no suitable Consultant/ Firm is selected, LWR reserves the right to not award any applicants and re-solicit the procurement.

B. Note to bidders

  • This RFP does not oblige LWR to award a contract or commit to any costs incurred in the preparation and submission of a proposal.
  • LWR is not responsible for data errors resulting from transmission or conversion processes.
  • Please reference the RFP number in any correspondence related to this RFP. Offers received after the specified deadline will be considered late and will only be reviewed at LWR's discretion.
  • Proposals should be in typed 12-point font (Times New Roman) in English and fulfill all requirements listed in part C below.

C. Required Documents for Submission:

  • Technical proposal defining approaches and methodologies to complete the study (as defined in TOR – up to 4 pages)
  • Implementation Timeline outlining activities and proposed duration. The timeline may be presented in a Gantt chart. (2 pages)
  • Financial Proposal (in provided templets)
  • Profile of the individual/firm (1 page) and team members profile (3 pages)
  • Legal Documents (Registration, PAN/VAT, Tax clearance) 
  • Summary of conducting similar assignments (baseline surveys funded by USDA/USAID in the aquaculture or agriculture value chain related project –up to 4 pages)

Note: Incomplete documents and firms will not proceed to selection process.

4. Technical and Financial Proposal Evaluation

The Proposal Evaluation Committee will assess, score, and rank technical and financial proposals based on the criteria in Table 1. The technical proposal accounts for 80% and the financial proposal 20%. The financial proposals should detail total compensation based on LOE and daily rates. Other direct costs will be negotiated post-selection.

The technical and financial evaluation criteria and allocated points are summarized in Table 1 below.

Table 1. Technical and Financial Evaluation Criteria


Technical Criteria



Experience of the Team & Team Composition (composed of 1a, 1b, 1c)


Team members' education, experience in conducting baseline study of large donor-funded aquaculture/agriculture value chain projects in Nepal.


Experience in USDA or USAID funded project baseline evaluations or assessments for specified value chains in criterion 1a


The evaluation firm/consultancy must have prior experience in similar assignments (aquaculture/agriculture/livestock value chain) as outlined in this scope of work


Survey Design/Approaches/Methodologies, Data Collection, Data Analysis and Findings (composed of 2a, 2b, 2c)


Appropriateness and quality of proposed approaches/methodologies


Demonstrated experience managing multiple datasets (using secondary data and gathering new data


Experience with data analysis and extracting key findings, conclusions and recommendation


Baseline study Planning and Management


Proposed work plan activities and timeframe


Sample of similar assignment reports or documents (Link)

Total technical points (1 + 2 + 3)

Financial Criteria for Selection


Sufficiency, reasonableness, and accuracy of detailed expenditures including per unit cost, with budget per unit cost budget clearly defined in ToR.


Budget explanation and justification of costs.

Total financial Points (1 + 2)

Total Points

5. Annexes: Interested evaluation firms/consultancies can obtain the complete solicitation (RFP) documents through the following link.

Annex 1 - Annex.1- LWR detailed baseline ToR

Annex 2 - Technical Proposal Outline

Annex 3 - Financial Proposal Template


Category Development and Project, Expression of Interests, Tender Notice, Bid
Openings 1
Position Type Contract
Experience Please check details
Education Please check details
Posted Date 25 Jun, 2024
Apply Before 29 Jul, 2024
City Lalitpur