Receptionist Intern

Job Description: Intern Staff

Federation of Handicraft Associations of Nepal (FHAN)

Position: Receptionist Intern

Department: Administration

Location: FHAN Office, Kathmandu

Duration: Initially for 6 months with possibility for renewal 

Reports to: Director, Administration

Job Overview:

The Receptionist Intern will support the Administration Department in daily operations and administrative duties. 

Key Responsibilities/ Job Description:

Administrative Support:

• Providing a welcoming and professional first impression, guiding visitors to the appropriate person or location.
• Managing incoming calls, routing them to the correct individuals or departments and taking messages.
• Handle incoming and outgoing correspondence (emails, letters, and phone calls).
• Maintaining calendars, scheduling meetings and coordinating appointments for staff.
• Provide general support to office staff and visitors.
• Type letters, documents, dispatch and keep records
• Ensuring the reception area is clean, organized and presentable, and stocked with necessary supplies.

Additional Administrative Tasks:

• Inputting and updating information into spreadsheets,
• Organizing and maintaining physical or electronic files.
• Ensure proper functioning and maintenance of telephone and photocopier machine and coordinate with IT vendors for technical support when required.
• Assisting with booking travels, accommodations etc.
• Helping to organize and coordinate organization program and events
• Assisting with administrative clerical tasks