Project Finance Manager

Vacancy Announcement

Introduction

Khaalisisi is a Nepal-based waste management and recycling company working to make recycling more accessible, organized, traceable, data-driven, and impactful. We connect households, businesses, and institutions with an efficient collection and recycling network, ensuring that recyclable materials are recovered, responsibly managed, and redirected into the circular economy.

Through technology-enabled and data-driven operations, institutional collection services, and women-led green mobility initiatives, Khaalisisi is building an inclusive, transparent, and scalable recycling ecosystem that connects waste generators with the recycling value chain.

Our long-term vision is to develop a data-driven, scalable, and replicable model for recycling and resource recovery that strengthens the circular economy across Nepal and can eventually be adapted to other emerging markets.

JOB DESCRIPTION – PROJECT FINANCE MANAGER

Job Purpose

To manage the financial operations of donor-funded projects, ensuring proper budgeting, fund utilization, donor compliance, accurate reporting, strong financial controls, and timely audits.

1. Grant & Budget Management

• Prepare project budgets and budget revisions.
• Monitor project funds, utilization, and budget burn rate.
• Review cost allocation and project expenditures.
• Prepare cash-flow forecasts and funding requirements.
• Conduct budget-versus-actual and variance analysis.

2. Donor Compliance

• Review donor agreements, guidelines, and financial requirements.
• Ensure expenses are eligible, properly approved, and adequately documented.
• Monitor compliance with donor procurement and financial procedures.
• Ensure proper documentation and financial controls.

3. Project Accounting & Reporting

• Maintain project ledgers, cost centers, and financial records.
• Review timesheets, advances, expenses, and project transactions.
• Prepare timely donor and management financial reports.
• Ensure reconciliation of project accounts and balances.

4. Audit & Compliance

• Coordinate donor and statutory audits.
• Prepare audit schedules and supporting documents.
• Respond to audit queries and follow up on audit observations.
• Ensure corrective actions are implemented.

5. Team & Management Support

• Supervise and guide project finance staff.
• Coordinate with Program, Procurement, HR, and Administration teams.
• Provide financial advice to management and project teams.
• Identify financial risks and recommend corrective actions.

Key Performance Indicators (KPIs)

• Zero avoidable donor-ineligible expenditure.
• 100% timely donor financial reporting.
• Accurate and timely budget monitoring.
• Project expenditure within approved budgets.
• Timely reconciliation and clearance of advances.
• Timely resolution of audit observations.
• 100% compliance with required financial documentation.
• Accurate and timely cash-flow forecasting.

Qualification & Experience

• Master's degree in Finance, Accounting, Management, or related field.
• Professional accounting qualification (CA/ACCA/Semi-CA) will be an advantage.
• 3+ years of relevant finance/accounting experience, preferably in donor-funded projects/NGOs.
• Strong knowledge of budgeting, financial reporting, donor compliance, and audit.
• Good Excel/accounting software skills.

Interested Nepali applicants with suitable skills are requested to submit a motivation letter, updated CV with two referees through email: recycle@khaalisisi.com by 16th October 2026 by 5 pm Nepal time. The Vacancy Reference (INTERNNUT) must be mentioned in the subject of the email otherwise the application may be disqualified.

Only shortlisted candidates will be contacted for further process.