Project Coordinator

VACANCY ANNOUNCEMENT

Bagmati Welfare Society Nepal,

Harion-11, Sarlahi district, Madhesh Pradesh, Nepal

Publish Date:- 30 April 2025

Bagmati Welfare Society Nepal (BWSN), a non-governmental organization, is implementing project related to thematic areas such as health, education and protection, livelihood/nutrition, WASH, governance, injury prevention, Disaster Risk Management and climate change funded by multiple development partners. Currently BWSN is working in Madhesh and Koshi Pradesh.

In partnership with World Vision International Nepal, Bagmati Welfare Society Nepal (BWSN) has been implementing Protection Community Engagement and Sponsorship Project (P-CESP) in Haripurwa municipality and Parsa rural municipalities of Sarlahi district. Bagmati Welfare Society Nepal is seeking qualified, dynamic and motivated Nepali professionals on following positions for smooth implementation of projects. 

Position Description

Position: Project Coordinator

Number of Vacant Position: 1(one)

Duty Station: BWSN’s Central Office Harion, Sarlahi with frequent visit to project areas.

Project Coordinator will lead the overall project portfolio to implement provided sectors with a cohesive integration among sectors and cross cutting themes. The child well-being outcomes will be the key focus to strengthen the sustainability efforts with community groups and in government systems. The team will be led with strong motivation and effective workforce management to manage effective implementation through comprehensive planning and problem-solving approaches. This position has the imperativeness to highlight key successes and evidences of the project through validated data, effective information management systems and case studies.

This position expects to have agile leadership to manage multiple priorities, adapting to change and incorporate learning in the Project and managerial scope. The incumbent is expected to maintain a good coordination and collaboration with internal and relevant external stakeholders to effectively manage Project. Along with this, there should be strong focus on Project sustainability efforts as envisioned by the given projects.

This position requires to be innovative and problem-solving skills to adapt to changes and multiple priorities. The incumbent strives in empowering community groups, households and institutions to address and manage the issues to sustain. The local resources are managed well to effectively run the project interventions for a longer run. This position expects to maintain a strong professionalism and role modelling for the team and others to demonstrate integrity, accountability, passion, commitment and strong team spirit. The incumbent should be able to work independently and interdependently managing every kind of situation and contexts. The major responsibilities with relevant key capabilities stated below are envisioned to be able to lead the organization meeting the expected deliverables confidently. 

Reports to: BWSN Executive Director and WVI-Nepal Field Programme Lead

Major responsibilities:

1. Portfolio Management (portfolio, reports, risks, problem-solving, team, governance) – 40%
2. Project’s Quality and Technical Management (MEAL data/information, technical Project, project models, integration of sectors including sponsorship/cross-cutting themes-GEDSI, DRR) – 20%
3. Community empowerment and engagements at a different level for sustainability – 15%
4. Evidence of Programs Impact or Result collection/compilation to be shared at/for wider platform – 15% 
5. Strong Relationship and Partnership Management (internal and external) – 10%
6. Complete all the tasks assigned by the line manager/supervisors without any hesitation.
7. Have the authorization from BWSN's Executive Director/Board to address the issues and take strict action against those staffs (working under PC) who doesn’t comply with Job description, obey supervisors, show proper behaviour, attitude and coordinate with each other.
8. Take overall responsibility of the project and conduct regular staffs’ appraisal, take an action against issues and award best performer.

Key Capabilities:

A. Project Management:

• Develop comprehensive operational calendar highlighting key milestones and financial projections
• Ability to integrate multiple projects and cross-cutting themes to contribute to strategic objectives and child wellbeing outcomes
• Identifying potential risks, developing mitigation strategies and effective risk management in place
• Guide the team in achieving community empowerment and promote sustainability drivers
• Prepare quality reporting to share with different stakeholders as per the requirements and needs
• A strong financial and supply chain management leadership to manage Project effectively and stewardship principles are adhered well
• Integrated workforce management to be more strategic and effective in delivering results
• Lead in effective governance, child and adult safe organization compliances and are practiced well
• Conduct periodic review and reflection to accommodate failures and successes appropriately
• All the audits are conducted timely and responded appropriately against the corrective measures
• Lead the team to manage the provided resources with efficient and responsible manner

B. Capacity Building:

• Conduct periodic staff performance appraisals against the set performance objectives contributing to Project deliverables with proper performance management system in place
• Demonstrate strong leadership to coach, mentor and guide the team in delivering their plan/tasks
• Conduct regular capacity assessment of Project team and provide needful support to demonstrate better leadership
• Promote agile and strategic leadership to manage challenges, pressing priorities and multiple stakeholders’ requirements in different contexts and circumstances
• Support and encourage the team to adapt to change and also ability to accommodate new learning and guidance/requirements including the contexts such as emergencies
• Ability to facilitate child friendly local governance, nutrition friendly local governance and increasing children advocacy through the child rights programming and Rupantaran life skills.

C. Monitoring & Evaluations:

• Lead the team in managing validated data and information to reflect Project results timely
• Support team in best utilize the provided digital platforms to input correct data and regular review and analysis of the data and information
• Strongly lead the team in maintaining integrity in data and information management
• Provide factual and accurate data and information as required by the system or requirements timely
• Produce periodic reports on community feedback, MEAL results in order to review, analyze and make corrective measures to excel quality delivery timely

D. Relationship Management:

• Develop strong coordination with local, district and provincial government to profile Project advocacy efforts with appropriate means and platforms
• Convene strategic coordination and collaborations with relevant stakeholders to share the resources and produce greater impact 
• Provide strong and strategic leadership on team cohesion to avoid conflict and promote encouraging and conducive working environment
• Manage effective communication and coordination with staff, PNGO board and all relevant stakeholders to manage Project effectively

E. Child and adult safeguarding and sponsorship business:

• Manage all the working environment in the office and working areas are child and adult sensitive
• Guide the team and organization in managing protection related matters appropriately
• Lead the organization in complying with all child and adult safe-guarding policies, requirements and audits
• Manage all the sponsorship businesses as per the protocols and guidance provided by WVIN
• Registered children participation is well reflected in the provided reporting platforms
• Ensure operationalization of World Vision’s Child Sponsorship standards, Development Project Standards and sponsorship integration in all phases of programming

Academic Qualification and Experience Required:

• Bachelor’s degree in English, Social science, Management or Business studies with minimum of 3 years working experience in managing/leading multiple projects with diverse
• Master’s degree in the relevant field, management, social science of business studies preferred with minimum of 2 years of work experience in managing multiple projects with diverse team
• Proven ability to manage risks and promote governance to contribute on strategic project outcomes
• Experience working with children and their well-being in both development or emergency contexts.

Sector Knowledge:

• Proven project management and financial management experience
• Have a good technical knowledge and experience on protection, child right, and advocacy sector, with strong capacity of real time data and information management
• Diverse team management to yield quality results within the stipulated time
• Strong presentation skill to highlight on the areas of success and failures with qualitative and quantitative data and relevant information

Application submission date: Within the 7 days of notice published by 06 May 2025, 5:00 PM. The application needs to be submitted at Email: hr@bwsn.org.np

Required documents: Interested Nepali citizens who have met the above-mentioned qualifications should apply for the post along with personal details (CV, hand written application, copy of Nepali citizenship certificate, copy of testimonials, copy of training and work experience letters), and names of two reference persons. The application should be submitted after self- certifying that all the documents including contact number and email are correct.

Note: Men/Women of Dalit, Madhesi, Janjati, Muslim, and person with disability are highly encouraged to apply. Priority will be given to the candidate who have prior experience working in the world vision funded project.

BWSN adheres Child Safeguarding Policy, PSEAH policy with high importance and commits rigorous procedure to ensure all our personnel and program are safe for women and children. All candidates will be, therefore, subject to strict background.

Note: All right is reserved into recruitment committee for accept or reject the vacancy.