Programme Manager

Organizational Unit / Duty Station (Department   /   Zone   Office   / Delegation..... etc)

British Red Cross (BRC) a member of the Red Cross Red Crescent Movement (RCM) is committed to increasing impact of the RCM by supporting communities and individuals to better prepare for, withstand and recover from disasters, conflicts and other crises. Under the 2019-24 Corporate Strategy BRC has been increasing its support to the RCM’s disaster response operations around the world in the areas of disaster preparedness, health and social care, water, sanitation and hygiene, disaster risk reduction, and organisational development.

In Nepal BRC is supporting Nepal Red Cross Society (NRCS) in implementation of various donor and internal supported funding project/ program aligned with its regional action plan to strengthen disaster preparedness, DRR/M, Cash Preparedness, population and migration, Humanitarian response and recovery, National Society Development, to improve the disaster resilience of local governments, the Nepal Red Cross Society (NRCS) and citizens, including specific vulnerable groups.

This role is based in country with regular field visits to programme areas and will work in coordination with other programme team members, as well as PMEAL, Finance and Administration & Logistics. The Programme Manager will report to the Country Manager.

The overall purpose of the position is to support Nepal Red Cross Society (NRCS) in their quality and timely delivery of donor and internal funded projects in country. This position will act as a direct counterpart to the Nepal Red Cross Programme Manager / focal providing technical guidance on DRR, project management and documentation. The PM is also responsible to support the development of project concepts, documents, management and budget control, including monitoring and evaluation, timely reporting, and review in line with programme objectives, indicators, work plans. S/he is required to produce guiding documents / communication materials for donors as requested/ delegated by his/her line manager. The position is also required to support in fundraising for the country programme working with the Country Manager and fund-raising team of BRC and NRCS through development of innovative concepts, proposals, with safe and inclusive approaches and having evidence-based documentation that are in line with the BRC international, regional and NRCS strategies. In addition, the PM will support ad-hoc disaster operations (if any) as requested by NRCS and Country Manager.

Programme Management

• Provide oversight and guidance for the assigned projects to ensure the technical quality of the activities as well as projects’ progress as per programme documents, logframe, budget, action plans, donor requirements and risk management analysis including:
  • Provide technical support to NRCS programme team in planning, revisions and implementation of project work plans and activities.
  • Support NRCS in development and implementation of project quality assurance system, ensure technical quality of programme activities and jointly with NRCS, monitor the impact of activities and jointly feed this back into the project design and implementation.
  • With the assistance from the Senior CEA/GESI/PGI Officer, support NRCS to ensure consistent application of Community Engagement and Accountability (CEA), Gender Equality and Social Inclusion (GESI), Protection, Gender and Inclusion (PGI) and Child Protection policies and the Core Humanitarian Standards.
  • Support NRCS to ensure compliance with BRC and donor requirements in all aspects of the projects and compliance requirements as outlined in various agreements.
  • Responsible for completion of the projects under her/his responsibility, organizing value-added trainings, monitoring budgets, preparation of reports and project management notes.
• Oversee implementation of network-based approach to disaster resilience, Humanitarian disaster preparedness to respond, along with target vulnerable group approach, address missing maps through advocacy and behavioural change models and collaboration and cooperation to reduce duplication.
• Ensure mapping of technical needs to deliver the assigned projects and coordinate with BRC technical advisors for support.
• Support NRCS to ensure quality and integrity of implementation, including adherence to relevant professional standards, technical guidelines, administrative systems, etc.
• Support NRCS facilitation monthly programmatic operational meetings, senior management meetings and advisory board meetings, tracking issues, escalating issues when necessary and ensure management input is incorporated into decision making processes.
• Ensure programme delivery meets donor procedures and policies and that programme activities are consistent with the
• Red Cross Code of Conduct and uphold the Fundamental Principles of the RC/RC Movement, along with BRC’s
• International Management Methodology and Programme Cycle Methodology.

Fundraising

• Actively support the BRC country programme in fund raising through leading on the development of innovative project ideas, writing of proposals aligned with the BRC’s international/ regional and NRCS strategies and that addresses community needs.
• To ensure the donor proposals includes safe and inclusive approaches, participatory approaches and having references to evidence-based and other guiding documents/ communication materials.

Monitoring, Evaluations and Reporting

• Monitor delivery of SURE & other donor/BRC funded programme to ensure that outputs, outcomes and impacts are delivered in a timely and integrated manner using an adaptive management approach, including the quarterly review of plan of actions and budgets,
• Ensure targets are met and variations are tracked and monitored through updated issue trackers, decision logs and other appropriate management tools.
• Responsible for development of quality of donor reports, quarterly presentations of progress to donors, regular communication with the BRC HQ/ Asia region technical teams and other Partner National Society operation in country.
• With the assistance of the PMEAL, relevant local and external advisors plan and coordinate for final evaluations, end-line assessments, and final reports for the assigned projects with all relevant stakeholders.
• Coordinate use of technical advisory support, external academic, research organisations and learning partner to facilitate cross learning in disaster resilience.

Documentation, Learning and Knowledge Management

• Responsible for documentation of best practice, case studies, sharing of learning and external engagement in coordination with the PMEAL and technical team.
• Ensure that learning is an integrated component of programme, creating a supportive learning environment that allows discussion of learning, failure, innovation and solutions across the BRC and NRCS teams and other stakeholders, BRC technical unit at HQ.
• Ensure coordination and synergy between the different programme components in Nepal through sharing of experiences, tools, methodologies, approaches and lessons learned.
• Contribute to synergise in projects and share learning across projects with other PNSs.

People Management and coaching

• Line-manage Senior Urban DRR, PMEAL, CEAL and Research officers.
  • Manage, motivate, develop and oversee the performance of all line reporters in line with the organization’s systems, rules and regulations for HR management including staff evaluation, training and career planning.
  • Coach and mentor BRC and NRCS teams in strategic and technical oversight of programme and project management. Ensure all line reporters receive orientation and appropriate training in accordance with organizational standards. 
  • Responsible for ensuring delegation of tasks and securing priority of tasks and time for the individual staff.
  • Perform annual staff appraisals for the line reporters and develop a HR development plan to be presented to the Country Manager.
• In coordination with the Country manager, contract/manage consultants as needed throughout the programmes with clear deliverables and uptake of outputs.

Financial Management and Compliance

• Responsible for overall financial and compliance oversight of projects inluding
  • Budget holder for the assigned projects.
  • Work with NRCS HQ and BRC finance team to develop overall, annual and quarterly project budgets. Support NRCS in participatory budget revision and
  • reconciliation of activities and expenditures.
  • Monitor programme resource allocation and utilization at all levels (NRCS HQ, District Chapter, municipality, community).
  • Support for timely and accurate preparation and submission of accurate fund transfer requests and projects’ monthly, quarterly, annual and final financial
  • reports that meet internal (BRC) and donors’ requirements.

Other Tasks

• Provide support to NRCS in the event of any disaster and subsequent response operations.
• Represent BRC as requested by Country Manager.
• Any other tasks specific to this position to be identified and agreed upon by the job holder and line-manager

Duties applicable to all staff

Position Requirements