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Detailed Job description / requirements:
USAID Tayar Nepal Improved Disaster Risk Management Project
Request for Applications- Procurement Manager
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DAI seeks a Procurement Manager for the USAID Tayar Nepal Improved Disaster Risk Management Project.
Applicants should apply via Formsite at this link by no later than August 31, 2019 : https://fs9.formsite.com/daisuppliers/oiuh9cdwcn/index.html
Select the position in which you are interested in applying for, fill out the required information and upload CV. Only finalist candidates will be contacted. No phone calls or in-person applications will be accepted. Positions are for Nepal Nationals only.
Detail Scope of Work:
Position: Procurement Manager
Level of Effort: One Year Full-time, Fixed Term Contract, with possibility of extension until the close of the project
Period of Performance: on/about October 1, 2019 – September 30, 2020
Base of Operations: Kathmandu, with travel to priority Tayar municipalities
USAID/Nepal’s Tayar Nepal – Improved Disaster Risk Management Project will strengthen the capacity of Nepal’s national and municipal institutions responsible for disaster preparedness and response. In a country prone to a myriad of natural disasters, at the national level Tayar Nepal will build the capacity of disaster risk management (DRM) institutions, including the newly created National Disaster Management Agency (NDMA). Locally, Tayar will support eight urban municipalities to develop risk-sensitive land use plans and then support the prioritization and implementation of a set of technical assistance packages improve disaster resilience. In the event of a disaster over the life of the five-year project, USAID/Nepal may engage the program’s rapid emergency response mechanism. Tayar will work closely with the Government of Nepal and Nepali emergency responders to mobilize technical assistance, commodity support, small-scale infrastructure, and information management support. Tayar will apply lessons learned from disaster response efforts to improve national-level DRM systems and municipal-level risk-reduction activities.
The Procurement Manager is responsible for ensuring integrity, fairness, and openness in all project procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services and oversee the management of sub-awards, including purchase orders and subcontracts. The Procurement Manager will oversee solicitations and price/cost/reasonability analyses and ensure complete backup documentation is collected prior to submission to Finance Team.
Procurement Management Systems
- Enforce use of DAI’s operations & procurement system (TAMIS)
- Maintain electronic procurement records and files of all required backup documentation in the relevant DAI’s system platforms, including hard copy files.
- Train other project staff in the use of DAI procurement systems, as necessary
General Acquisition & Procurement Responsibilities
- Manage solicitation bids and quotes from vendors in adherence with DAI policies & approved requisitions and quarterly procurement plans
- Collect and review requisition documentation, cost estimates, statements of work and other required information from bidders
- Assist staff in the preparation of clear SOWs/procurement specifications
- Determine source selection methods for procurements and seek guidance from home office when needed
- Serve as a non-voting chairperson on procurement evaluation committees in accordance with DAI policies/procedures and thresholds
- Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
- Ensure pricing information is accurate and aligns with acquisition policies, conduct price/cost/reasonability analyses and prepare cost evaluation data, and source selection documentation
- Ensure integrity, fairness, and openness in the procurement process as well as adherence to policies, procedures, and controls
- Ensure DAI, USAID, and FAR policies and procedures are followed and enforced
- Identify and qualify potential suppliers (and products/services) through market research efforts
- Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
- Monitor, track and expedite all project procurement activities and delivery status of goods/services, and communicate with vendors as needed
- Evaluate vendor performance
- Provide accurate information for inventory management
- Supervise the Procurement Officer
- University degree in relevant field required. Masters preferred.
- 10 years of relevant experience, including at least 3 years of procurement management on USAID-funded projects
- Knowledge of USG and FAR regulations and procurement and acquisition aspects of USAID-funded projects
Level of Effort, Location and Reporting:
The level of effort is 260 days per year. The employment contract will be on a yearly basis, with possible extensions until the close of the project. The Procurement Manager reports to the Director of Operations. The position is based in Kathmandu, with travel to priority Tayar municipalities.
“Women and people from marginalized communities are highly encouraged to apply”