Procurement and Admin Assistant

Organization Overview

Shechen Karuna (SK) is working in Nepal since 2020 with the vision to create a just society without poverty, a society in which all women and men live a life of dignity, enjoy their rights as active citizens of Nepal. Through integrated development program it aims to provide people with better livelihood opportunities, improved health conditions, sustained environment, quality education and continued economic development, ensuring that development-related activities are demand driven and sustainable. As defined by the VISION 2025, a strategic guidance, Shechen Karuna Nepal has been working in three regions Terai, Mid-Hills and High-Hills (mountains) in five inter-connected thematic sectors; Health, Education, Food security, Economic Development and Environment. 

By working in these sectors, Shechen Karuna aims to provide people with opportunities to reduce poverty, vulnerability and inequality, ensuring that development-related activities are gender sensitive, socially inclusive, demand driven and sustainable, and that the most vulnerable are empowered to sustain their effort. Shechen Karuna works in close coordination with local governments and civil society organizations to support marginalized, socially excluded and economically poor communities. 

Shechen Karuna is a reputable Non-Governmental Organization (NGO) dedicated to contributing to reducing poverty through altruism in action philosophy. As we expand our operations, we are seeking a dynamic, experienced and self-motivated individual for the following positions.

Terms of Reference (ToR)

Position Title: Procurement and Admin Assistant

Duty Station: Central Office, Boudha, Kathmandu

Reports to: Procurement and Logistic Officer 

Key Responsibilities

Procurement:

• Collect quotations and support the procurement process in compliance with procurement policies and procedures.
• Maintain and update the procurement tracking system.
• Maintain a clear and organized record of procurement documents (quotations, purchase orders, delivery notes, invoices, etc.)
• Assist in overall procurement procedure
• Assist in logistics support, including transportation arrangements 

Admin:

• Assist in the day-to-day administrative operations of the office.
• Answer the office phone calls
• Book and organize official travels of the project teams
• Maintain inventory and asset register; support in asset tagging and tracking.
• Ensure proper filing and archiving of official letters in and out.
• Liaise with suppliers and service providers for administrative tasks and office needs.
• Visit DAO, SWC for organizational renewal and other as per the requirements.
• Look after the general repair and maintenance of the office premises.

Qualifications and Experience

• Diploma or Bachelor's degree in Business Administration, Management, or a related field.
• At least 1–3 years of relevant experience in administrative and/or procurement roles.
• Good command of MS Office (Excel, Word, Gmail).
• Ability to work under pressure and meet deadlines.
• Valid driver’s license with experience in operating 4-wheeler vehicles will be preferred.

How to Apply?

If you meet above mentioned criteria and you have experience and commitment to contribute  a society without poverty, you are requested to submit your updated CV along with a short cover letter mentioning expected salary with two references to nepal@karuna-shechen.org by 31st July, 2025.

We encourage you to apply early as we want to fulfill the position as soon as possible. So we will be screening on rolling basis.

Shechen Karuna adopts a fair, transparent and competency-based selection process. Only shortlisted candidates will be contacted.