Office Assistant

Office Assistant GVAC(E2 – Internal and External) 

British Gurkhas Nepal (BGN), UK Ministry of Defence 

Apply before 15 Aug 23

Ref No: 57; Issued date: 31Jul 23

Contents:

Location 

About the job 

Benefits 

Things you need to know 

Apply and further information 

Location: 

HQ BGN 

British Gurkhas Pokhara 

Nepal 

No. of Vacancies: 1

About the job: 

Introduction: 

Records Office is to accurately, securely, legally and effectively process and maintain over 38000 records (physical and electronic) of Ex-Gurkha community on Gurkha Pension Scheme in order to provide them with post-retirement administrative and welfare services. 

In BGNour civilians underpin and facilitate our ability to recruit Gurkhas into the British Army. In BGN we believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work.

We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels. As an equal opportunities employer we hire, train, and promote people based on merit and inspire to create an inclusive workplace free of discrimination. We also offer flexible working arrangements such as flexitime, job share and compressed hours.

All job adverts in BGN are subject to fair and open competition.

This position is advertised at 37 hours per week.

Job description:

• Help Office Manager with the day to day operation of records office including control of movement/accounting of personal documents and maintain the condition of the office and arrange for necessary repairs.
• Assist in the coordination and management of all incoming correspondences; that includes prompt acknowledgment to the sender including mention of insufficient documents (if any).
• Prepare First Sight Files including printing and scanning of documents.
• Provide help to respond to all general queries.

What you will be doing:

Responsibilities:

• Help provide advice and issuance of Hong Kong ID Supporting Letters and Family Details (Kindred Rolls)to ex-servicemen community.
• Help keep accurate record of Records Office’s staff leave details.
• Support line management in their tasks, including deputising for them when required.  
• Any other tasks commensurate with the grade. 

You will be an individual with energy, enthusiasm and experience who will relish the opportunity of working in BGN and thrive in a challenging environment. Office Assistant follows the instruction given by the Line Manager adhere to Job Description for guidance and contribute diligently towards the team. Must be able to demonstrate the behaviours which is available as a link below.

Success Profiles (please ensure you have read this and are well conversant to the behaviours asked for) 

Applicant should have good written/ spoken English and Nepali language skills. Proven experience, qualifications, and training is preferable for this role to deliver the job responsibility effectively and efficiently. You will be assessed on your IT skills through a Practical Assessment and English Language skills to qualify for interviews during the sifting and selection process. 

Behaviours: 

We'll assess you against these behaviours during the selection process: Click this link: Success Profiles

• Managing a Quality Service
• Working Together
• Changing and Improving 
• Communicating and Influencing 

Benefits & Working Environment: 

• Salary 59,334.00NPR per month (Permanent). 
• Gratuity after completing 3 years’ service. 
• Dashain Bonus & Retirement Funds (EPF & CIT optional). 
• Annual leave 25 days and public holidays 10 days. 
• 100% reimbursement of medical expenses for Job Holder and limited reimbursement for immediate dependents. 
• Child allowance up to 18 years. 

We offer a range of excellent benefits including but not limited to the following: 

• ‘50% time’, personal development every Wednesday. This provides each BGN employee the opportunity to study, exercise, learn, or share their skills with their colleagues. 
• ‘Catch-Up’ performance review system. An opt-in (or out) lightweight and flexible staff performance review system that is adapted to each team and individual’s unique workload and volume. 

Things you need to know: 

Security:

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is a Govt of Nepal Police Report for employment in Nepal. 

Selection process details: 

This vacancy is using  Success Profiles, and will assess your Behaviours and Experience. 

We will assess you against these behaviours during the selection process: 

Success Profiles (please ensure you have read this and are well conversant to the behaviours asked for)

There will be an assessment on language (English/Nepali including translation)and IT test to assess the suitability of the candidates for the role.

Candidates will be required to provide work related details to include job history; qualification details and previous skills and experience using the BGN Application Form ONLY.  NO CV’s to be attached. 

Candidates will be required to provide a statement of suitability of no more than 500 words. Please provide experience relevant to the role. 

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. 

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, caste, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Nationality requirements: 

Open to Nepali nationals only. 

Working for British Gurkhas Nepal: 

British Gurkhas Nepal embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. 

Apply and further information: 

Please use this Application Form. 

No CV and Certificates to be attached. 

Fully Completed Application Forms are to be emailed to: Anil.gurung141@mod.gov.uk 

Incomplete Application Forms will not be looked at. 

Selection will take place in the end of August 2023. 

Applicants who influence or manipulate the selection/recruitment process in any form/way will disqualify for this job and future employment with BGN. 

Contact point for applicants: 

Name: Anil Gurung 2

Email: Anil.gurung141@mod.gov.uk