Monitoring and Evaluation Associate (M & E) Associate



VACANCY ANNOUNCEMENT

The Australian Himalayan Foundation (AHF) in partnership with REED Nepal and Action for Nepal (AFN) are working in a Consortium to improve access to quality and inclusive education, enhance teachers' capacity, improve maternal and child health, increase accessibility to health services, and improve health and education facilities in remote western region of Nepal. The West Nepal: Sambridhee Khaptad Channa Project targets 38 schools and 5 health posts and communities across Khaptad Channa Rural Municipality. The duration of the project is from 1st July 2022 to 30th June 2025. The project is particularly targeting girls, children with disabilities, teachers, Head Teachers, School Management Committees, Parents Teachers Association, Child Clubs, Female Community Health Volunteers, Health Management Committees, health workers, Women’s Groups, Mothers’ Groups, and Local Level Government Stakeholders. 

Position:  Monitoring and Evaluation Associate (M & E) Associate-1

Required number: 1. (One)

Duty station: Bajhang District (Khaptad Channa RM)

Required Qualification: Bachelor's degree in any discipline.

Job description

Mission: Monitoring and Evaluation Associate (M & E Associate) will contribute to ensure data quality, monitoring, evaluation and reporting for West Nepal: Sambridhi Khaptad Channa (Education and Health Improvement) Project as per the project’s M & E framework

Reports to: Project Manager (PM-Primary) and Monitoring Evaluation Accountability and Learning (MEAL) Manager (Secondary)  

Responsibilities

Responsibility 1: Implement and Monitor the Project’s MEAL Plan following project’s M & E Framework 

Aim: To ensure monitoring and evaluation framework is followed at all levels as per the program design 

Benchmarks: 

• Timely development and implementation of all the monitoring tools for education and health component and evaluation design as per the project’s requirement. 
• Key tools developed, tested, and shared with team and partners. 
• Record of Baseline and end-line assessments and evaluations
• Update and report against baseline value in line of output and outcome level indicators

Activities:

• Baseline and end-line assessments and evaluations  
• Facilitate for the project assessment, research and study including baseline, midterm and end line assessment and evaluations tools in close consultation with project team at district level. 
• Support to Conduct baseline and end line assessment using the developed tool by the project.
• Develop and validate the Pre and posttest of training/orientation programs to assess training effectiveness in coordination with PM and Project Team
• Support PM and MEAL Manager to develop key tools (field monitoring, indicators monitoring tools, training/orientation tracking tools) test and disseminate and build capacity of targeted stakeholders and project team and provide inputs to develop tools for Monitoring and Evaluation. 

Use of data for programming 

• Provide support to conduct data analysis and share key findings for program improvement and include in project roll out 
• Contribute to trimestral project reviews/update on the project work plan based on consultation with PM & project team and enabling team for key strategies including documentation of best practices. 
• Manage and analyze reports; beneficiary database, indicator vs. result-based achievement and provide feedback to the team to finalize the reports.
• Support the PM on the operation, quarterly based progress reporting, monitoring of the annual work plan for implementing monitoring systems and designing monitoring tools as guided by M&E Manager.
• Developing data collection tools. 

Responsibility 2: Facilitate monitoring and evaluation of visits and missions.  

Aim:  To assist in organizing internal and external monitoring and evaluation visits and missions.  

Benchmarks: 

• Required monitoring visits and evaluation missions successfully organized as per requirement of project. 

Activities:

• Provide support to PM for the coordination with EDCU, R/Municipal authorities, schools, mother group and project’s schools, Health Post for monitoring and evaluation work and develop linkage. 
• Assist evaluation team for internal and external evaluations processes, program research and study.
• Support to organize external and internal evaluations as required in consultation with PM and MEAL Manager
• Coordinate for M&E training activities, including workshops and Joint Monitoring Evaluation Committee (JMEC) meetings in consultation with PM.

Responsibility 3: Knowledge Management and Learning (KM&L) Documentation

Aim:  To carry out KM&L activity and refine tools and processes 

Benchmark: 

• KM&L activities conducted, and process documented for improvement and scaling up.

Activities: 

• Provide support to develop and test of tools and implement learning sharing and documentation.
• Track and document the Case studies, lesson learned and best practices to showcase project achievements.
• Contributing to project’s learning processes incorporating project level learnings and knowledge. 

Responsibility 4: Database Management, Documentation and Reporting 

Aim:  To ensure quality in documentation and reporting process of the project 

Benchmarks: 

• Database management and its analysis ensured.
• Reports received on time from respective team members.
• Donor and   internal reports drafted and submitted to PM on time.

Activities:

• Coordinate proper documentation and information sharing, focusing on achieving results and provide information as required by the project on a quarterly basis after each project reviews.
• Ensure accurate database management and develop analytical reports in close consultation with PM. 
• Facilitate the data entry persons (project team) and technical staff for proper database management and its analysis. 
• Document the key project documents (Education and Health initiatives) like IEC/BCC materials, training manuals, tools and pedagogical prototypes materials are well documented and properly maintained. 
• Make regular School and Health institution visits to verify and ensure date quality, and support school, Health Personnel and teacher on proper data recording, management system, mentor, coach field staff in monitoring and evaluation processes.
• Organize and enter data from fieldwork into Excel/ KOBO/SPSS software packages and to qualitative data sheets, and check data for accuracy.
• Respond in a timely manner to requests for data from the PM and check all data for accuracy, cleanliness, and thoroughness before submitting to the M&E Manager.
• Develop a local level data management system in support of M&E managers at district level.
• Monitoring project activities, outputs, and progress towards anticipated results.

Additional: Any other duty and support at the service of the project and the organization, as requested by PM, MEAL Manager and PD.

Child Safeguarding and Prevention of Sexual Exploitation and Abuse

The Consortium partners are committed to the principles below that derive from the UN Convention on the Rights of a Child:

• All children have equal rights to protection from abuse and exploitation.
• Everyone has a responsibility to support the care and protection of children.
• Children are actors in their own protection and development, which does not exempt parents and educators from their responsibilities.

In addition to child protection, the consortium partners are committed to the prevention of sexual abuse and exploitation. The employee should be able to provide a Police Clearance Certificate and sign our Code of Conduct and Child Safeguarding Code of Conduct. 

Should an employee pose an unacceptable risk to children, the Consortium is committed to preventing that employee from working with children.  Where suspicions have been raised that a member of personnel has contravened the related policies and codes of conduct, the organization can suspend or transfer to other duties any employee who is under investigation and dismiss any employee after an investigation.      

Apply Instruction: 

Salary and Benefits will be based on the policy of the organization. Qualified and interested candidates are requested to submit CV with two referees (current and immediate past line manager) along with covering letter to inforeednepal@gmail.com to reach the office latest 16th November 2023. For more detail, visit website: www.reednepal.org Only short-listed applicants will be contacted for further assessment process. The organization reserves the right to cancel or reject the application. Phone calls or any other enquiries will NOT be entertained, and any type of solicitation will automatically disqualify the application.