Invitation for Seal Quotation

Karnali Community Development Center (KCDC), Mugu 

EMPOWER Project – NPL 1110-24

Publication Date: 10 August 2026 

Submission Deadline: 25 August 2026, within office hours

Invitation for Seal Quotation 

Karnali Community Development Center (KCDC), Mugu invites sealed quotations from eligible and qualified suppliers, agrovets, and registered firms for the supply and delivery of agricultural inputs and materials required for the establishment of Integrated Ecological Farming Villages/Agroecological Villages (AEV) under the EMPOWER Project in Khatyad Rural Municipality, Mugu. 

The procurement package includes vegetable seeds, agricultural-grade plastic tunnel sheets, drip irrigation systems, water storage drums, hose pipes, micro-sprinklers, knapsack sprayers, pheromone and fruit-fly traps, nursery trays, neem-based bio-pesticides, watering cans, and related agricultural materials. 

Detailed quantities, minimum technical specifications, terms, conditions, and submission requirements are provided in the official RFQ document. 

Delivery Location: Khatyad Rural Municipality, Mugu 

Required Delivery Period: Within 30 days from the date of issuance of the Purchase Order 

Eligibility and Mandatory Documents 

Each bidder must submit the completed RFQ together with valid and applicable supporting documents, including: 

1. Firm/Company Registration Certificate  
2. PAN/VAT Registration Certificate  
3. Latest Tax Clearance Certificate  
4. Valid Seed Sales and Distribution Licence (बीउ बिजन बि’(वितरण अनुमित प1) – Mandatory  
5. Relevant agrovet/business licence or authorization, where applicable  
6. Completed, signed, and stamped Declaration Form – Mandatory  
7. Product brand, quality assurance, and technical documentation as specified in the RFQ  
8. Any other statutory or supporting documents required under the RFQ  

Important: The Seed Sales and Distribution Licence and the completed, signed, and stamped Declaration Form must be submitted together with the RFQ. Failure to submit either mandatory document may result in the quotation being considered non-responsive.

Submission Requirements 

The completed RFQ, Declaration Form, and all required supporting documents must be submitted together as one complete quotation package through either of the following methods: 

1. Hard-Copy Submission 

The complete quotation must be enclosed in a properly sealed envelope clearly marked: 

“Sealed Quotation – Supply of Agricultural Inputs and Materials for AEV Establishment, EMPOWER Project (NPL 1110-24)” 

2. Electronic Submission 

Electronic quotations will be accepted only in password-protected PDF or ZIP format. 

• The quotation file must remain password protected until the submission deadline has passed.  
• The password must not be included in the same email as the quotation.  
• The bidder shall provide the password separately after the submission deadline, upon request from KCDC.  
• Unprotected electronic submissions may be considered non-responsive.  

Submission Deadline 

Completed quotations must be received no later than: 

25 August 2026, within office hours

Submission Email Address

procurementkcdc@gmail.com

Late or incomplete submissions may not be considered. 

KCDC reserves the right to accept or reject any or all quotations, wholly or partly, in accordance with applicable organizational and project procurement procedures, without any obligation to participating bidders.

LINKS:

1. RFQ_AEV_Agricultural_Inputs_2026-08-07.pdf 
2. A1-Supplier Declaration_EN.pdf