Finance Associate

Vacancy Announcement

(First date of publication: November29, 2018)

AIDS Healthcare Foundation (AHF) is an international NGO, working in Nepal since 2008 in the field of HIV/AIDS treatment and care. AHF is looking for dynamic and energetic Nepali citizens to fulfill the following positions:

Finance Associate (part-time position)

Primarily responsibilities of the Finance Associate is to manage routine record/book keeping, file management, and clerical tasks related to admin and finance related to the project funded by Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) for Country Coordination Mechanism (CCM) Nepal Secretariat in executing the role of AHF as a Fiduciary Organization. This position is based in AHF Nepal Country Office.

KEY RESPONSIBILITIES

• Provides assistance and logistics / secretarial support to the program teams and other units/departments, both residential and non-residential workshops/seminars/training, design sample of certificates and banners and prepare reports of the events;
• As advised, coordinate with CCM Nepal Secretariat Coordinator and external stakeholders for the invitations and business-related communications, which includes providing administrative, financial and other support in executing the costed work plan for the respective year;
• Coordinate with procurement and procure required stationary and other necessary office supplies;
• Take care of entire office mailing, equipment and assets inside building and report urgently to Admin and Finance Coordinator in case of unusual situations;
• Ensures that common areas are equipped with office supplies as needed and report to Admin and Finance Coordinator for the guidance and support as needed;
• Maintains confidentiality of organization fiscal and personnel related information;
• Communicate with concerned unit and/or staff and collect expenses report on timely manner;
• Support Admin and Finance Coordinator to verify the accuracy of submitted expenses report;
• Documentation of the expenses report in electronic copies and timely submission of approved expenses reports to accounting firm of the AHF Nepal by considering AHF Financial Policy and Guidance received from AHF Asia Bureau Office and Head Quarters;
• As advised by Admin and Finance Coordinator and or Country Program Manager, perform tasks related to bank e.g. withdrawal, making draft, income tax return, other duties to accomplish routine and priority tasks.

MINIMUM REQUIREMENTS:

• Intermediate in Business (or Management) Studies with one year of relevant experience.
• Ability to apply advanced mathematical concepts such as exponent, logarithm, quadratic equation and permutation of test reliability and validity, analysis of variance, correlation, techniques, sampling theory and factor analysis;
• Proficiency with word processing, spreadsheets and presentation software;
• Ability to analyze and interpret professional journal and governmental regulations;
• Ability to compose letters, reports, and business correspondence and procedure manual.
• Ability to effectively present information in both written and oral forms.
• Able to maintain confidentiality and ethical consideration as required by the job responsibility.

Qualified Nepali citizen are encouraged to apply with CV and contact information to E-mail: info.ahfnepal@aidshealth.org with position title in the subject line. Deadline to apply for the positions is December 13, 2018.

Only short listed candidates will be contacted for written test and interview. No telephone inquiries will be entertained and any effort to influence the selection process will result in disqualification. AHF reserves the right to cancel or postpone the whole recruitment process without assigning any reason whatsoever. 

This is a part time (50%) position and is subject to availability of the fund.