Grants & Compliance Manager

Grants Management

• Serve as the primary administrator for the grants and sub-grant management system and provide training/orientation to staff and sub-recipients on how to efficiently and effectively manage their respective budget following the guidelines of the funding agency and applicable local regulations. 
• Lead the timely development, review and approval of amendments to the sub-agreements ensuring adherence to applicable rules and regulations; funder and iDE requirements.
• Assist in developing cost proposals for grant applications. Support program staff in grant revisions, modifications, no-cost extensions, or budget realignments
• Assist in the development of the annual budget; track the expenditure and revenue to keep the spending within the approved budget. 
• Review grant agreements with granting agencies. Responsible for maintaining all grant agreements and MOUs of grant awards. Review draft award agreements and negotiate terms, in collaboration with Finance and Administration Director
• Provide ongoing training to staff as it relates to grant administration and organizational policies. 
• Prepare the periodic financial reports for the assigned grants and submit them to the supervisor for review, finalization and submission. Monitoring and tracking the expenditure status of each grant through its program life cycle and ensuring the optimum utilization of the grant budgets.
• Escalate concerns to relevant team leads when appropriate, and, in consultation with the program or technical lead, communicate to the donor any significant concerns or change requests in a timely manner.
• Ensure partner sub-grants are disbursed and accounted for in line with contractual requirements
• Perform other duties or projects of similar nature and level as assigned.

Compliance

• Review general operations policies and recommend changes as needed to maintain compliance with the applicable regulations of the Government of Nepal and the granting agencies' requirements.
• Conduct external monitoring visits, reviews, and audits, and cross-site evaluations of the field offices and the local NGO partners. Recommend actions necessary to resolve issues/concerns.
• Oversee procurement function and ensure purchases conform to the procurement policy of iDE and the funding agency. 
• Monitor and review regulatory, legislative and operational changes, and subsequently offer advice in the development, review, and modification of relevant policies and procedures. Conduct routine compliance reviews of the grant programs. 
• Coordinate and manage the audits, monitor and support on implementation and communication of post-audit corrective actions. 
• Provide training and support to program and site staff, so they have knowledge on the strengthening of internal controls, accurate records maintenance, and important donor regulations

Education and Work Experience

• Bachelor’s level degree in accounting, finance, business administration, management or related field; Master’s preferred. 
  
• Minimum of 5 years of experience in financial management of grants; preference to those with USAID grant and contract experience.
• Excellent financial and accounting skills with advanced Excel skills. Experience with Oracle NetSuite or similar modern, cloud-based ERP system strongly preferred.
• Proven experience and performance in program development, grant making and grant management with international organization
• Ability to work in teams and create collaborative team building environment
• Ability to supervise partner organization and oversee compliance for project agreement & donors’s rules and regulations. 

Personal Skills

• Excellent English writing and good communication skills.
• Ability to set priorities and multi-task while maintaining accuracy and meeting deadlines;
• Sound judgment and ability to handle confidential information with discretion and professionalism
• Excellent interpersonal and leadership skills; ability to work with various national and international team members and with a broad range of public and private sector and NGO partners

Physical ability and mindset

• Ability to travel and undertake fieldwork in rural contexts
• Personal qualities of integrity, credibility, and dedication to the mission of iDE;
• Ability to thrive as part of a team with diverse experience, expertise, skills and objectives