Finance and Admin Officer/Field Coordinator (FC)/Sub District Officer

Vacancy Announcement

Vacancy publication date: 9th Feb 2020

Geruwa Rural Awareness Association (GERUWA) is non–profit, non-governmental social development organization established in 1993A.D. by anenthusiastic group in the sector of Economic and Livelihood, Governance and Advocacy, School Sanitation, Health, Nutrition, Family planning and Safe Abortion as major thematic areas.

Recently, GERUWA is going to implement Women’s Health Project (WHP) Phase V, partnering with Population Services International (PSI) Nepal, in six districts of Province No.5 (Banke and Bardiya) and Sudurpaschim Province (Kailali, Doti, Achham and Kanchanpur).And currently looking for following experienced and dynamic team players for the aforementioned positions.

1. Finance and Admin Officer- One (Nepalgunj Based):

The Finance and Admin Officer will be responsible for handling day to day administration, financial book keeping and reporting, store management and Procurement activities at GERUWA Project Office Nepalgunj.

Key Responsibilities:

• Implement and administer general accounting practices and related functions including accounts payable and receivable inventory accounting and verification fixed asset accounting and banking relationship.
• Preparing Payment Journal vouchers and petty cash vouchers.
• Monitoring and manage account ledgers with focus on travel and project advance.
• Timely reviewing of advance to reports to the PSI Nepal Head office through Regional Hub.
• Make payment schedule and priorities. 
• Handle day to day administrative activities.
• To handle cash payments, advances, settlements.
• Preparing summary of expenses for reporting to PSI Nepal.
• Maintain ledger books, prepare financial expenditure details and burn rate
• Prepare financial expenses details and forward them to finance, PSI Nepal.
• Look after leave and staff movement.
• Coordination with venders, dealing with internet service provider, electrician, maintenance and cleaning office building.
• Any other task assigned by supervisor

Minimum Requirements:

• Bachelor’s degree in Management or relevant discipline with 3 years of experience in admin and finance areas OR Master’s degree with minimum of 1-year experience in similar field. Knowledge on of working on Quick Books with certification or similar software will be an added advantage.
• Dedicated, analytical and willing to work during off hour
• Excellent oral and written English and Nepali skills required
• Highly prefer those who can operate quick book Financial Software
• Can Prepare monthly report including Income statement, Bank Reconciliation, Fund Accountability Statement (FAS)

2. Field Coordinator (FC) -3 Positions: (Field based Banke, Kanchanpur and Doti):

The Women’s Health Project Team is responsible for the delivery of high-quality programs against the approved project scope and aligned with the approved budget, working collaboratively with donor and relevant departments. The Field Coordinator (FC) is responsible for field level activities planning, implementation, monitoring and reporting under the guidance of the Project Manager and collaboration to M&E officer and Admin and Finance Officer. The main objective of Women’s Health Project-Phase 5 is to work with private sector facilities comprising of mid-level service providers and pharmacies to increase access to and use of quality medical abortion and contraception services amongst women of aged 15-49 years in a model that will enable sustainable service provision beyond donor support. 

Key Responsibilities:

Government coordination/collaboration (LOE: 50%)

• Manage and maintain effective coordination and collaboration with local government/authorities for smooth implementation of the project; and to ensure project activities are well understood and accepted at local levels.
• Strengthen enabling environment for implementation of RH regulation/guideline, including easy and efficient enlisting of private facilities for SAS sites.
• Explore public-private contracting mechanism for safe abortion/family planning services
• Conduct regular coordination with local government authorities to ensure that data from network facilities are reported on timely manner and well recognized at that level.

Program planning (LOE:10%)

• Work closely with and in the guidance of Program Manager in planning, developing and implementing of all activities at the district.
• Support Sub-district officers (SDOs) to prepare realistic workplan for each month for effective implementation of project activities
• Implement/support to implement the programmatic decisions made by PM.

Network facilities management (LOE 15%)

• Maintain the projected number of private network facilities required for achieving project deliverables by contracting existing facilities and exploring new facilities.
• Support in implementation of network graduation strategy by identifying potential sites ready for graduation and implementing graduation package for sustainable provision of services from those sites.
• Ensure network facilities are aware of value propositions, roles, responsibilities and approach mentioned in PSI/Nepals’ network manual.
• Facilitate process of listing facilities for MA service as per safe abortion service guideline
• Conduct supportive visits to providers and owners using standard checklists and following standard approach to ensure quality services are provided and recorded reported as per PSI/Nepal guidelines.
• Facilitate quality assurance visits in network facilities by skilled coaches
• Ensure IEC/BCC and promotional materials are used and managed well by Providers at HFs.
• Coordinate with owner/providers for submitting Monthly Progress Report (HMIS 9.3) on time to Health Unit/Palika office and ensure this system is established in coordination with local government authorities

Support and Management of Sub District Officer (LOE 10%)

• Ensure effective mobilization of Sub-District Officers and short-term mobilizers in community events including demand generation activities and service access.
• Support and capacitate SDOs to organize and manage community events as per PSI/Nepal SOPs/guidelines
• Review monthly achievement of SDOs against projection and provide onsite coaching and mentoring support as per the need
• Organize community events of larger scale with support of SDOs.

Recording, reporting and documentation (15%)

• Validate the reported data in the DHIS-2 system to match with source documents
• Collect and submit verified supporting documents of demand generation/BCC activities to LIP office (specially to LIP M&E Officer)
• Build technical capacity of SDOs and Providers on digital data collection system and ensure accurate and timely recording and reporting
• Ensure proper handling and maintenance of digital data collection device as per the PSI/Nepal’s Device Handling Standard Operating Procedures
• Report immediately for any technical issues as well as physical damage, lost, theft of digital data collection device of SDOs to LIP concern staff
• Prepare and review respective district’s programmatic and financial report and coordinate regularly with the program manager for review and approval.
• Collection, compilation and reporting of project related information as per the requirement of the project to the concerned supervisors
• Any other occasional task assigned by Line Manager (PM), and with dotted reporting to M&E officer.

Minimum Requirements:

• Bachelor’s degree in public health with at least 3 years’ experience OR Master's degree in public health  with at least one year experience in district level project (esp. FP and SA) implementation, monitoring and management; and coordination with local government.
• An excellent computer skill on Microsoft Office Excel, Word and power point
• Prior training in FP and SA will be an asset.
• Good community mobilization, interpersonal, networking, planning, communication, and management skills.

3. Sub District Officer (SDO) -12 Positions (Field based Banke, Bardiya, Kailali, Kanchanpur, Dotiand Achham) Female only:

The Women’s Health Project Team is responsible for the delivery of high-quality programs against the approved project scope and aligned with the approved budget, working collaboratively with donor and relevant departments. The Sub-District Officer (SDO) is responsible for field level activities planning, implementation, monitoring and reporting under the guidance of the Field Coordinator (FC) and collaboration to M&E officer and Admin and Finance Officer. The core priority of this project is to increase knowledge and awareness on safe abortion and FP options among women of reproductive ages so that they can make informed decisions about their reproductive health and link to community-level private sector service providers/health facilities for accessing a comprehensive choice of modern contraceptive services and appropriate counselling on safe abortion in friendly ways. 

Key Responsibilities:

(1)  Programmatic (LoE: 75%)

• Identify and mapping of potential area/geographic location/groups to reach targeted audience of the project.
• Conduct different community events and group sessions to raise awareness on safe abortion and demand generation of Family Planning (FP) services
• Identify and mobilize potential influencers and community mobilisers to increase reach to the targeted audience of the project. 
• Conduct educational activities/edutainment events in School and Colleges and other adolescent and youth groups to empower themselves in accessing FP and SRH services as defined in the PSI/Nepal Standard Operating Procedures (SOP).
• Support Field coordinators to organize special service event (RH/VIA events) and community based Mela
• Conduct regular meetings with stakeholders’ actors to support the development and implementation of appropriate referral mechanisms for FP/SA services.
• Refer clients to their respective network clinics for long acting methods and further services on FP and SRH
• Conduct regular visits to network providers and owners to ensure services are provided and recorded/reported as per PSI/Nepal’s standards.
• Support in improvement of the health facilities through regularly communicating/reinforcing the messages designed to overcome the barriers of the provider/owners in adopting desire behavior.
• Facilitates Quality Assurance (QA) visits using HNQIS in all network facilities in coordination with regional quality assurance officer and coaches
• Ensure implementation of action points developed after supportive visits to providers and owners by concerned persons.
• Provide clinical equipment, IEC BCC materials and promotional materials as per mandate of the project and ensure these items are visibly and appropriately placed at each network facilities.
• Perform any other occasional duty as assigned by the Field Coordinator/Project Manager.

2.)  Recording and Reporting (LoE: 25%)

• Record and report programmatic data accurately and timely as per the PSI/Nepal’s standards
• Validate the reported data in the DHIS-2 system to match with source documents
• Collection, compilation and reporting of project related information as per the requirement of the project to the concerned supervisors.
• Support Providers on digital data collection system and ensure accurate and timely recording and reporting
• Ensure confidentiality of the client details through proper documentation of R&R tools and handling of digital devices as specified
• Proper handling and maintenance of digital data collection device as per the PSI/Nepal’s Device Handling Standard Operating Procedures
• Report immediately for any technical issues in digital data collection device to respective supervisor

Qualification and Experience:

• Certificate level in Nursing (Staff Nurse) or General Medicine (Health Assistant) with two years of experience in community mobilization.
• Knowledge on using mobile based applications for recording and reporting purpose.
• Good interpersonal, networking and communication skills.

Application process: Interested candidates those who fulfill the above mentioned requirements can apply with their cover letter and updated CV/resume including two referees, recent passport size photograph, a copy of citizenship and transcript of Academic qualification mentioning position and location in the subject line via email to jobs.geruwa@gmail.com by February 17, 2020. Only shortlisted applicants will be notified for the further recruitment process. No telephone inquiries will be entertained. Please find the detail vacancy ToR on Geruwa website: http://www.geruwa.org.np/

GERUWA reserves the right to qualify/disqualify any applications without any reason.