Finance and Admin Coordinator

Terms of Reference (TOR)

Finance and Admin Coordinator

Full-time

Company Description

The Why: NEPAL aspires to graduate from least developing country to a lower middle-income country by 2026. However, the development community’s excessive focus today on socio-political empowerment has not yielded the desired economic transformation. In reaching the 2026 national target, shall we wait for institutions of power to become accountably productive or shall we bolster innovations of people to bring inclusive prosperity? And, shall we strengthen grassroots-government collaboration in shaping an equal and enterprising future?

The How: DAAYITWA, with a focus on economic empowerment, envisions an enterprising Nepal where every youth has opportunities for a prosperous future. Daayitwa is a part of the Daayitwa Abhiyaan (DA) which consists of four organizations: Daayitwa, Governance Lab, Nepal Leadership Academy based in Nepal and Nepal Rising (Daayitwa-US) based in the U.S. Inspired by shared values of innovation, collaboration, and service, it promotes the socio- economic development of Nepal. The movement fosters inclusive and equitable economic growth by accelerating grassroots innovations, strengthening government institutions, and revitalizing a virtuous cycle of democracy and development through grassroots-government collaboration.

Our focus Areas:

1. Enterprise-led employment creation
2. Design evidence-based policies for improved decision-making
3. Build state capability for effective policy implementation
4. Foster stakeholder collaboration for governance innovations

Finance and Administration Coordinator will play a key role in ensuring effective financial management and administrative operations across Daayitwa Abhiyaan (DA) and its initiatives — Daayitwa, Governance Lab, Nepal Leadership Academy, and Nepal Rising. Working directly with the Executive Director and Program Director across DA, the Finance and Administrative Coordinator will provide strategic leadership in day-to-day finance and administration functions for multiple programs, coordinating closely with program and field teams, and supporting compliance, reporting, and organisational systems.

Key Responsibilities

A. Financial Management

• Maintain accurate financial records, including cash book, ledger, subsidiary ledger, and fixed asset register
• Prepare financial reports and supporting documents as required by management and donors in a timely and systematic manner
• Consolidate financial data and produce donor-mandated reports
• Prepare annual budgets and financial forecasts
• Provide support in budgeting for project proposals
• Manage accounts payable, including payroll processing and timely payments
• Set up and manage a petty cash system
• Conduct monthly bank reconciliation and report discrepancies
• Maintain proper records of funds received, spent, and balances

B. Accounting and Audit

• Perform monthly bookkeeping tasks
• Coordinate with external accountants and auditors for audits and financial reporting
• Ensure timely completion of organizational and project audits
• Support preparation of financial reports for the management.

C. Administrative Management

• Oversee general office administration, including procurement, inventory, and record management
• Maintain updated office inventory and asset registers; guide field offices to do the same
• Manage administrative processes such as events, logistics, banking transactions, and payroll support
• Administer annual maintenance contracts and office systems

D. Procurement and Contract Management

• Manage procurement processes in line with organizational policies
• Negotiate, finalize, and administer contracts and purchase orders with vendors
• Monitor procurement compliance across the organization

E. Compliance and Coordination

• Ensure compliance with government regulations, including tax and social security requirements
• Liaise with government departments, banks, auditors, tax agents, and legal advisors
• Ensure all employees are registered with relevant authorities and statutory deductions are made
• Support program teams in complying with donor contractual and financial guidelines
• Monitor budget vs. expenditure and coordinate with program staff on variances

F. Reporting and Systems

• Develop and maintain a monthly financial reporting mechanism
• Provide regular financial updates to management and stakeholders
• Ensure adherence to organizational policies, procedures, and internal controls
• Recommend improvements to financial and administrative systems

G. Other Duties

• Perform any other tasks assigned by the Line Manager.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. At least 4-5 years of relevant work experience is preferred.
• Demonstrates high standards of ethics, integrity, and professionalism.
• Ability to work independently on complex tasks, exercising creativity, judgment, and problem-solving skills.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with accounting software.
• Practical knowledge of financial management, accounting principles, preparing financial statements, and following Nepalese tax policies.
• Strong numerical and analytical skills with meticulous attention to detail.
• Proactive, practical, and solution-oriented approach to challenges and conflicts.
• Team player with the ability to communicate openly and collaborate across teams and field offices. Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines under pressure.
• Resilient and capable of making informed decisions in uncertain or challenging situations.
• Eagerness to learn, share knowledge, and foster a learning environment.
• Excellent oral and written communication skills in Nepali and English.
• Strong client orientation, diplomacy, and results-driven mindset.
• Understanding of social and economic development issues, including income generation and community-driven initiatives.

Additional information

Compensation: Daayitwa will provide compensation on a monthly rate basis. The rate will be mutually agreed upon, commensurate with the level of the required deliverables, the qualifications and experience of the candidate.

If you're keen on this position, kindly complete the form below by 29th July 2026. To access the page, please click on the provided link and right-click to go to the link.

https://forms.gle/VfA3RyVcY5Uk2RTdA

In the subject line, put “Job Title followed by your first and last name (e.g., “Finance and Admin Coordinator– Sabina Nepali)” and attach the following documents. All documents must be compiled in a single file, in the same order and saved in PDF format:

• Cover letter (one page max)
• CV
• Academic transcripts/certificate for most recent qualification

Deadline: 29th July 2026. Applications will be reviewed on a rolling basis. The vacancy may be closed prior to the deadline if a suitable candidate is found. Only shortlisted candidates will be notified.

Daayitwa is committed to promoting workforce diversity and actively encourages applications from individuals belonging to marginalized and discriminated groups, including women, Dalit, Janajati, Madhesi/Terai, and other minority communities. The organization values inclusive representation and strives to create a diverse and equitable working environment.