Expression of Interest (EOI) - Video Content Development

Terms of Reference (ToR) - Expression of Interest (EOI) - Video Content Development

Job Type: Consulting Service

Deadline: 15 April 2026, 17:00 PM (Nepal Standard Time)

1. About the organization

Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.

2. About the project

GRAPE 2 drives sustainable economic development in Nepal by fostering entrepreneurship, strengthening climate resilience, and placing women and youth at the forefront of new growth opportunities. Implemented under the strategic guidance of the Ministry of Land Management, Cooperative and Poverty Alleviation (MoLCPA), the project is jointly financed by the German Federal Ministry for Economic Cooperation and Development (BMZ) and the European Union (EU).

This project will be Implemented by YI-Lab from September 2025 to May 2027, this activity aims to strengthen climate-smart, gender-transformative, and innovation-driven agribusiness ecosystems in Karnali, Sudurpaschim, and Koshi provinces of Nepal by empowering youth, promoting inclusive digital learning, supporting smallholder farmers, and fostering youth-led Agri-enterprises. It focuses on enhancing data-driven agricultural planning, piloting innovative technologies, delivering participatory training, and providing mentorship and bootcamps to build resilient, inclusive, and sustainable agribusiness systems across Koshi, Karnali, and Sudurpaschim Provinces.

3. Objective 

The objective of this consultancy is to storyline the scripts and produce videos for an e-learning platform. The specific objectives are:

1. Produce quality video content for the e-learning platform (estimated 42 lectures (22 Lectures for Course A and 20 Lectures for Course B) each of 6-10 minutes, and 2 introductory video for each courses).
2. Produce storyline from the script, and its subtitles that are mutually agreed by Youth Innovation Lab for overall video.
3. Edit and conduct post-production work for the final professional quality videos.

YI-Lab invites dynamic, enthusiastic, and experienced firm/consultant to apply for the position.

4. Scope of Work:

1. The company will be responsible for filming high-quality footage or developing motion graphics for each video, ensuring clarity and professionalism in presentation.
2. The company will edit the videos, incorporating appropriate animations and visual elements to enhance engagement and comprehension.
3. The entire video content must align closely with the provided storyboard.
4. The company must conduct thorough quality checks to ensure that the videos meet the specified standards for accuracy and clarity.
5. The company should accommodate feedback from YI-Lab and make necessary revisions to the videos throughout the production process.
6. The company must adhere to agreed-upon timelines for the production and delivery of each video, ensuring timely completion of the entire project.

5. Experience

1. Experience in producing educational or e-learning videos, with a proven track record of creating engaging and effective content;
2. Expertise in all aspects of video production, including filming, editing, and post-production, with a portfolio of high-quality video projects
3. Proven experience in working with multiple languages, including transcribing and accurately communicating content in both English and Nepali;
4. Experience in project management, including creating and adhering to schedules, managing resources, and communicating effectively; and,
5. Well-equipped with updated software and hardware to ensure smooth and high-quality production

6. Skills and competencies

1. Strong storytelling skills, with the ability to create clear and engaging scripts for educational videos; 
2. Expertise in video production services, from filming high-quality footage with professional-grade equipment to editing and sound design, resulting in a polished final product; and,
3. Excellent communication skills, with the ability to communicate effectively with project team and work collaboratively to achieve project goals.

6. Tentative tasks and deliverables

7. Timeline and supervision

The calculated duration for the consultancy will be 30 days effective from the contract signing date. The consultant will directly report to the Program Manager and work together with Program Officer.

*For avoidance of doubt, consultation meetings with the project team shall not be treated as working days.

8. Payment schedule

1. 60% of the total contractual amount will be paid after the completion and approval of deliverables number 1 to 3.
2. 40% of the total contractual amount will be paid after the completion and approval of deliverables number 4 to 5.

9. Equipment for the assignment

All the equipment required for this assignment shall be managed by the consultant/firm.

10. Confidentiality, non-disclosure, and property right

The Consultant should understand and accept that all the materials produced as a result of his/her work are YI-Lab's property; only YI-Lab shall maintain the right to distribute and/or publish them, though the author may use published materials publicly as an example of his/her work. Any violation of copyright law will be pursued appropriately.

11. Proposal submission details

The potential and interested consultants must submit technical and financial proposals with a description of their experience, as well as a portfolio of their previous work. The following documents are expected to be received as technical and financial propositions.

1. Company Profile (At least two samples of previous productions in line with the technical and creative requirements of the project. To demonstrate your capacity to deliver the project in multiple languages, we request that samples be in Nepali and English); 
2. Technical Proposal;
3. Financial Proposal;

Other mandatory documents to be submitted with above documents are:

1. Copy of Organization Registration Certificate;
2. Copy of PAN/VAT registration certificate; and
3. Latest Tax Clearance Certificate (2081/2082). Please merge these into a single PDF file before submission.

12. Evaluation of the proposals

All applications will undergo an evaluation against a set of evaluation criteria of the call. The evaluation will be done by an Evaluation Committee.

The list of evaluation criteria is as follows:

Application deadline

Interested consultants/firms are requested to submit their applications by clicking 'Apply Now' by 17:00 PM Nepal Standard Time on 15 April 2026. Please ensure that the following templates are used for the financial and technical proposals.

Technical Proposal Template Link: Technical Proposal Template

Financial Proposal Template  Link: Budget Template